Supplier
Maintain Supplier Registration Details
This section deals with the Supplier component and its activity Maintain Supplier Registration Details.
Maintain Supplier Registration Details – A summary of the activity
This activity allows you to maintain the registration details of the supplier. You can specify the details of Tax Clearance, Board-Based Black Economic Empowerment (B-BBEE) Certificate, the type of registration and the company classification as “Manufacturer” or “Supplier” or “Professional Service Provider” or “Other Service”. If the supplier wants to declare the interest, you can attach the document details for the declared interest. You can also provide the family and friends details if they are related to the company by any means during the time of registration. You can provide the bank details in which the supplier has the account. You can also provide the shareholder details and shareholders percentage of ownership in the company.Also the details regarding Municipal information, consumer account no. details can be captured.
Maintain Supplier Registration Details
ØSelect the “Specify Supplier Registration Details” link at the bottom of the “Create Supplier” activity.
The “Maintain Supplier Registration Details” page appears.
The system displays the following in the “Supplier Details” group box:
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Supplier Code |
The unique code identifying the supplier for whom the registration details are maintained. |
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Supplier Name |
The name of the supplier. |
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Status |
The status of supplier’s registration document. The status can be “Active” or “Draft”. |
ØEnter the following details in the “Supplier Registration Details” group box:
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Tax Clearance Available |
Use the drop-down list box to specify whether the tax clearance is available or not for registration. The combo is loaded with “Yes” and “No”. The system displays “No” by default on launch of the page. |
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Tax Clearance Certificate No. |
The unique number identifying the tax clearance certificate. Mandatory when Tax Clearance Available is selected as “Yes”. |
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Region |
Use the drop-down list box to select the region to which the supplier belongs. The combo is loaded with “Municipality” and “Others”. The system displays “Municipality” by default on launch of the page. |
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Tax Clearance Expiry Date |
The date on which the tax clearance gets expired. Mandatory when Tax Clearance Available is selected as “Yes”. |
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Company Registration No. |
The unique number indicates that the company has been registered. |
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Income Tax Reference No. |
The unique reference number identifying Income Tax for the registration. |
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VAT Registration No. |
The unique registration number identifying VAT (Value Added Tax) for the registration. |
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State Service |
Use the drop-down list box to specify whether the supplier has the provision to merchandise in other states or not. The combo is loaded with “Yes” and “No”. The system displays “No” by default on launch of the page. |
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State Service Details |
The detailed description of the state in which the supplier has the provision for merchandizing. Mandatory when State Service Details is selected as “Yes”. |
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B-BBEE Certificate Available |
Use the drop-down list box to specify whether B-BBEE (Board-Based Black Economic Empowerment) certificate is available or not for the registration. The combo is loaded with “Yes” and “No”. The system displays “No” by default on launch of the page. |
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B-BBEE Certificate No. |
Indicates the certificate number provided in the B-BBEE certificate. Mandatory when B-BBEE Certi Available is selected as “Yes”. |
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B-BBEE Certificate Expiry Date |
The date on which the B-BBEE certificate gets expired. Mandatory when B-BBEE Certificate Available is selected as “Yes”. |
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B-BBEE Certificate Status Level (please clarify) |
Use the drop-down list box to select the B-BBEE (Board-Based Black Economic Empowerment) certificate status level. The combo is loaded with 1/2/3/4/5 (Score) |
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Registration Type |
Use the drop-down list box to select the registration type for the supplier. The combo is loaded with “Partnership”, “Name”, “One Person Business”, “Close Corporation”, “Company”, “Limited” and “Others”. |
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Social Fund Applicable |
Use the drop-down list box to specify whether the social fund is applicable or not. The combo is loaded with “Yes” and “No”. The system displays “No” by default on launch of the page. |
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Social Fund Percentage |
The percentage value for the applicable social fund. |
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Company Classification |
Use the drop-down list box to select the classification for the company. The combo is loaded with “Manufacture”, “Supplier”, “Professional Service Provider” and “Other Service”. The system displays “Manufacture” by default on launch of the page. |
ØEnter the following details in the “Relationships” group box:
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Relationship with Municipality (Please Clarify) |
Use the drop-down list box to specify whether the supplier has the relationship with municipality or not. The combo is loaded with options “Yes” and “No”. The system displays “No” by default on launch of the page. |
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Declaration Of Interest |
Select the check box, if you wish to declare any interest for the registration. |
Note: If you wish to declare the interest, you have to attach notes related to the interest.
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Family |
Select the check box, if you wish to specify the family details. |
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Family Details |
The description of family details. |
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Friends |
Select the check box, if you wish to specify the friend’s details. |
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Friends Details |
The description of friend’s details. |
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Others |
Select the check box, if you wish to specify other details. |
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Other Details |
The description of other details. |
ØEnter the following details in the “Municipal Information” group box:
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Municipality |
The municipality details of the supplier, if supplier has account in municipality like water bill, electricity no, registered account number. |
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Consumer Account No. |
The unique account number of the consumer. |
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Stand No./ ERF (Please Clarify) |
The unique number identifying the stand number of the municipality. |
ØEnter the following details in the “Bank Information” group box:
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Bank Name |
The name of the bank in which the supplier has the account. |
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Branch Code |
The unique code identifying the supplier bank. |
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Branch Name |
The branch name of the bank. |
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Account Type |
The type of account, supplier has in the bank. |
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Account No. |
The unique account number of the supplier.
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IFSC Code IBAN No. BIC No./Swift No. City of Bank |
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ØEnter the following details in the “Shareholders” multiline:
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Name |
The unique name of the shareholder. |
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ID Number |
The unique identification number of the shareholder. |
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Position |
Indicates the position of the shareholder. |
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Citizen of RSA |
Indicates that the shareholder is citizen of RSA or not. |
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Youth |
Indicates the youth details if the shareholder is youth. |
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Women |
Indicates the women details if the shareholder is women. |
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Disabled |
Indicates the disabled details if the shareholder is disabled. |
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%Ownership |
The shareholders percentage of ownership in the company. |
ØClick the “Maintain” pushbutton to save the details.
The system updates the Supplier’s Registration Details status to “Active”, if the supplier’s company registration document date is less than or equal to the Tax Clearance Expiry date.
The system updates the Supplier’s Registration Details status to “Draft”, if the supplier’s company registration document date is greater than Tax Clearance Expiry date.
The above details are required for all South African Countries.
For Non-South African Countries, the following fields are required:
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Municipal Information
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