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This page allows you to specify the finance details for the document as a whole. Tell me more
Select the "Specify Finance Details” link at the bottom of "Maintain Sale Order " page.
The "Specify Financial Details" page appears
The system displays the following details:
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Order Status |
The status of the sale order. |
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Order No. |
The unique number identifying the sale order. |
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Amendment No. |
The number identifying an amendment made on the sale order. Every time the sale order is successfully amended, the system increments by one the amendment number made on the order. |
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Order Date |
The date on which the sale order was created. |
The system displays the following fields in the “Accounting information” multiline:
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Order Line No. |
The number identifying the order line number. |
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Schedule Line No. |
The number identifying the schedule line number. |
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Item Code |
The code identifying the line item. |
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Variant Code |
The code identifying the item variant. |
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Account Code |
The code identifying the item revenue account to which the amounts relating to the sale order are to be posted. |
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Cost Center |
The expense/receipt head under which each financial posting is booked to. |
Enter the following details:
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Analysis Code |
The code identifying the analysis (Alphanumeric, 5). This field can be combination of both alphabets and digits. The analysis code is associated with the line item. It is related to the account code given in the same line item. The system checks if this field is left blank. If not left blank, then the system checks for the validity of the entered value for analysis code. |
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Help facility available. |
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Sub Analysis Code |
The code identifying the subanalysis (Alphanumeric, 5). This field can be combination of both alphabets and digits. The subanalysis code is associated with the line item. The system checks if this field is left blank. If not left blank, then the system checks for the validity of the entered value for subanalysis code. |
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Help facility available. |
The system displays the following details:
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Warehouse Code |
The code identifying the shipping location warehouse at which the specified quantity of the item is available. |
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Account Currency |
The currency of the account code. |
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Item Variant Desc. |
The description of the item variant. |
Click the “Add Financial Details” pushbutton to add the finance details for the whole document.
If the analysis code is “Null”, then the system retrieves the default analysis code for the account code. If the subanalysis code is “Null”, then the system retrieves the default subanalysis code for the account code.
The system validates the account code-analysis code-subanalysis code combination. If the combination is “invalid”, then the system displays an error for the line number on which the combination is invalid.
View Financial Details – An Overview
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This page also facilitates you to set the analysis/subanalysis for an account Code. The account code is defined in the Revenue Account. The analysis/ subanalysis codes can be considered as a method of classifying the account code.
An organization can define analysis code for its Domestic and Foreign travel and subanalysis code for Hotel expenses, Food expenses. This will enable you to keep track these expenses accurately. You can put a hold on the expenditure exceeding the budgeted amount.
For example,
Account codes: a) Domestic Travel b) International Travel
Analysis : a) Hotel expenses b) Air ticket
Subanalysis for Hotel Expenses : a) Room Rent b) Food expenses
for Air ticket : a) Ticket cost b) Service Charges
Mapping: Account code to Analysis / Subanalysis:
Domestic Travel -> Hotel Expenses -> Room Rent / Food expenses
Domestic Travel -> Air ticket -> Ticket cost / Service charges
International Travel -> Hotel Expenses -> Room Rent / Food expenses
International Travel -> Air ticket -> Ticket cost / Service charges
You can assign the subanalysis code to the analysis code and the combination can then be assigned to the account code. Only the analysis and subanalysis code are entered.
