Specify TCD by Document

Specify TCD By Document

This page allows you to specify the Tax/Charges/Discounts for the document as a whole. The ordering details are populated from the main page and displayed. The TCD code is entered manually if known or with the help facility available. Based on the TCD code entered, the details are populated and displayed in the appropriate fields from the “Tax Charge and Discount” business component. The information regarding the billing of TCD and Billing event are also captured in this page. The Total amount of TCD is computed and displayed.

Select the "Specify TCD by Document” link at the bottom of "Maintain Sale Order " page.

The "Specify TCD By Document" page appears.

The system displays the following details:

Status	The status of the sale order.
Order No.	The unique number identifying the sale order. If the order number is a valid number, then the system retrieves the details of the order number and populates in the appropriate fields in this page.
Amendment No.	The number identifying the amendment made on the sale order. Every time the sale order is successfully amended, the system increments the amendment number by one.
Order Date	The date on which the sale order was created.

The system displays the following fields in the “Order Details “ group box:

Order Basic Value	Sum of the product of item quantity and rate on each data row, for all order line items.
Order Total Value	The order total value is calculated based on the Order Basic Value TCD and VAT.

The formula for calculating the Order Total Value is as follows:

Order Total Value = (Order Basic Value + Total Tax + Total Vat + Total Charge)- Total Discount.

Total VAT	Sum of the VAT of all items in the sale order for the particular customer.
Total Tax	Sum of the taxes for all items in the sale order.
Total Charge	Sum of all charges for all order line items.
Total Discount	Sum of all the discounts offered for all the line items in the sale order.

Enter the following details in the “TCD Details” multiline:

TCD Billable	Use the drop-down list box to specify whether the TCD is billable or not. You can select from either “Yes” or “No”. The system displays “Yes” by default on launch of the page.
Billing Event	Use the drop-down list box to specify when the billing event should occur. You can select from either “Movement” or “Invoice”. The system displays “Movement” by default on launch of the page. The options available are:
	Movement – indicates that the billing for TCD on shipment of goods from the shipping point.
	Invoice – indicates that the billing for TCD only when an invoice is raised.

Note: Billing Event will always be "Movement" when the Billing periodicity is "One-time" or "Recurring".

TCD Code	The code identifying the Tax/Charge/Discount (Alphanumeric, 10). The system ensures that this field is not left blank. If this field is not left blank, then the system checks for its validity from the “TCD” business component.
	Help facility available
TCD Variant	The code identifying the variant of the TCD (Alphanumeric, 10). The system ensures that this field is not left blank. The system checks for the validity of the variant code from the “TCD” business component.

If the TCD Code entered is valid, the system retrieves the following details and displays in the multiline:

TCD Type	The type of TCD calculated. It can be “Tax”, “Charge” or “Discount”.
TCD Basis	The basis on which the TCD is to be calculated. It can be “Percentage”, “Flat Amount” or Unit Price”.
	Percentage – indicates that the TCD is calculated as percentage of the “Applied On” Value defined in “TCD” business component .
	Flat Amount – indicates that the TCD is paid as a flat amount .
	Unit Price – indicates that the TCD is calculated for each piece of item.

Note: If the TCD basis is "Percentage" or "Unit Price” " then the billing periodicity should be left blank. If the TCD Basis is “Flat”, then billing periodicity should be either “Apportion” or “One-Time” or “Recurring”.

The system displays the following field:

Variant Value

The value of the Tax, Charge or Discount variant. This field is displayed based on the TCD basis. For example, if the TCD basis is “Percentage”, then in case if the variant value is 5 then the variant value is 5 %.

Enter the following field:

Total TCD Amount	The total TCD amount calculated (Integer). The system ensures that this field is not left blank.
Billing Periodicity	Use the drop-down list box to select the period in which the bill is to be paid. You can select from “One-time”, “Apportion” or “Recurring”. The system displays “Apportion” by default on launch of the page. The options available are:
	One-time – indicates that all TCD would be billed whenever a pack slip is generated for the first time.
	Apportion – indicates that the TCD is apportioned across all Items and would be billed as and when the pack slip are shipped.
	Recurring – indicates that all TCD is applicable each and every time a pack slip is generated.

Note: If Billing Periodicity for a document level TCD code is flagged as "Recurring", it should be stored at every line item Level. Billing Periodicity does not affect vat calculations.

Click the “Calculate” pushbutton to compute the Total TCD Amount.
Click the “Add TCD Details” pushbutton to add the TCD details for the selected line item.

For the Order Number, If X = Order Basic Value and Y= Line Item Rate x Line Item Quantity. Then Z = Y / X. Apportioned Tax for each line = Z * (Document Level Tax).

Apportioned Charge for each line = Z x (Document level Charge).

Apportioned Discount for each line = Z x (Document level Total Discount).

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to attach notes.
Select the “Tax Calculation - Summary” link at the bottom of the page to specify Tax details.