Status

The status of the contract. It can be either “Draft” or “Fresh” or “Returned”.

Contract No.

The unique number identifying the contract (Alphanumeric, 18) Mandatory. The contract number is provided with a suffix and prefix. The system checks for the validity of the contract number if it is not left blank. The number should not contain spaces and special characters excepting Hypen (“-“). If the contract mode is “Manual”, then the system checks for the existence of the number.

Numbering Series

The prefix and suffix for the contract number that is created. The numbering series that are related to contract are retrieved from the “Numbering Class” business component.

Contract Date

The date on which the contract was created (Date Format) Mandatory. The system also checks if date is within calendar. Else an error message is displayed.

Contract Type

Use the drop-down list box to select the type of contract Mandatory. You can select from either “Blanket Sale Order” or “Agreement”.

Folder

Use the drop-down list box to select the classification of the contract Mandatory. The values are populated from the “Category” business component in alphabetical order.

Contract Desc.

The description of the contract (Alphanumeric, 100).

Zoom facility available.

Source Doc.

Use the drop-down list box to select the type of source document. You can select from “Quotation”, “Agreement” or “Blanket Sale Order”. The system ensures that the type and number of source document should not be null.

Doc. No.

The number identifying the source document (Alphanumeric, 18). The system checks for the validity of the document number for the document type selected. If it is valid, then the system retrieves the document details.

Help facility available.

Reference Doc.

This check box is selected to populate the values of the reference document name and number to the appropriate fields in the page.

Customer Code

The code identifying the customer (Alphanumeric, 18) Mandatory. The system checks for the validity of the customer code.

Help facility available.

Customer Name

The name of the customer (Alphanumeric, 40) Mandatory.

Zoom facility available.

Customer Address Id.

Use the drop-down list box to select the address ID identifying the address of the customer Mandatory. The system populates all valid values for the customer code if the customer code is valid and if the status is “Active”.

Bill To Customer Code

Use the drop-down list box to select the code identifying the customer to whom the invoices are to be sent Mandatory. The system loads all the valid values for the customer code if the customer is valid and if the status is “Active”. The default value is set to the default value specified in the “Customer” business component.

Bill To Address Id.

Use the drop-down list box to select the address ID of customer to whom the invoices are to be sent Mandatory. The system retrieves all the bill-to address Ids of all the bill-to customer codes.

Customer PO No.

The number identifying the purchase order of the customer (Alphanumeric, 18). The system ensures that if the customer purchase order number is entered, then the customer purchase order date should also be entered

Customer PO Date

The date on which the customer has prepared the purchase order (Date Format). The system ensures that if the customer purchase order date is entered, then the customer purchase order number should also be entered.

Contact Person

The name of the contact person (Alphanumeric, 45). The person recommended by the customer to be contacted.

Zoom facility available.

Ref. Doc. Name

The name of the reference document.

Ref. Doc.  No.

The number identifying the reference document.

Sales Person Code

The code identifying the salesperson (Alphanumeric, 6). The system ensures that this field cannot be left blank. The system checks for the existence of the code and it retrieves the description pertaining to the entered salesperson code if it exists. 

Help facility available.

Sales Person Name

The name of the salesperson (Alphanumeric, 60).

Zoom facility available.

Sales Team Code

The code identifying the sales team (Alphanumeric, 6). The system ensures that this field is not left blank. The system checks for the existence of the code and if the code exists then the system it retrieves the description pertaining to the entered sales team code.

Sales Team Desc.

The description of the sales team (Alphanumeric, 60).

Zoom facility available.