Edit BSO Release Note

This page allows you to modify the details of the selected release note. The release note that is in “Open”, “Closed”, “Held” and “Deleted” can only be modified. Modifications to the customer, contract and item details cannot be done. All the other details can be changed. Based on the release note and contract number entered, the details are retrieved and displayed in this page. The system checks if the sum of the release quantity and the quantity release till date does not exceed the BSO quantity specified. The release number is generated automatically until a unique number generated for the entered BSO.

This page also allows you to generate release slip for the release note that is modified. The system updates the status to “Closed” on successful generation of a sale order.

Select the “Edit BSO Release Note” link at the top of “ Select BSO Release Note” page.

The “Edit BSO Release Note” page appears.

The system displays the following field:

Status

The status of the BSO release note. It can be “Open”, “Close”, “Delete” or “Hold”.

Modify the following details, if required:

Release Note No.

The unique number identifying the blanket sale order release note (Alphanumeric, 18). The system ensures that this field is not left blank. If not null, the system checks for the validity of the release note number.

The system displays the following field:

Numbering Series

The prefix and suffix for the release note. The numbering series that are related to BSO release note are retrieved from the “Numbering Class” business component.

Modify the following details, if required:

Release Date	The date on which the blanket sale order is released (Date Format). The system displays an error message if the field is left blank. It also ensures that the release date is within calendar.
Contract No.	The number identifying the contract (Alphanumeric, 18). The system displays an error message if the contract number is left blank. It also checks for the validity of the release note. For the contract number entered, the system checks for the existence of the BSO line number. It also checks for the existence of the schedule line number for the selected BSO line number.
	Press <Enter> key.
	If the number is valid then the system retrieves the contract details, customer code and name.

The system displays the following fields based on the contract number entered:

Contract Desc.	The description of the contract.
	Zoom facility available.
Contract Date	The date on which the contract was created.
Customer Code	The code identifying the customer. The system ensures that this field is not left blank.
Customer Name	The name of the customer.
BSO Type	The type of the blanket sale order. It can be either “Normal” or “Consignment”.
Generated Sale Order No.	The number identifying the sale order. This field is automatically generated on submission of all the details in this page.

Select from the drop-down list box:

Sale Order Numbering Series

Use the drop-down list box to select the numbering series for the sale order. The combo is defaulted with values from the Numbering Series of Sale Order.

Modify the following details in the “Default Information” group box, if required:

Shipping Point	Use the drop-down list box to select the point from where the goods are shipped to the delivery area specified by the customer. The system loads the drop-down list box with all permitted organization units. The system displays “Login Organization Unit” by default on launch of the page.
	Press <Enter> key.
	The system loads all the valid warehouses for the default shipping organization unit selected from “Storage Administration” business component.
Warehouse Code	Use the drop-down list box to select the code identifying the shipping location warehouse at which the specified quantity of the item is available.
Transportation Mode	Use the drop-down list box to select the mode of transportation for the ordered goods. The values are populated from the “Category” business component. The system displays the values in alphabetical order.
Ship To Customer Code	Use the drop-down list box to select the code of the customer to whom the item is to be shipped.
	Press <Enter> key.
	The system loads valid values of ship-to address ID from “Customer” business component.
Ship To Address Id.	Use the drop-down list box to select a number identifying the customer address to which the items are to be shipped.

Modify the following fields in the “Item Details” multiline, if required:

BSO Line No.

The line number in the BSO for which the item and shipping details are to be specified (Integer) Mandatory.

Note: For each BSO Line Number, the system displays Quantity = BSO Quantity - Quantity released till date through Release Orders.

BSO Schedule Line No.

The schedule line number in the BSO for which the item and shipping details are to be specified (Integer) Mandatory.

The system displays the following details:

Item Code	The code identifying the item in the blanket sale order.
Variant Code	The code identifying the variant of the item.
BSO Qty.	The total quantity of the item ordered in the blanket sale order.
Qty. Released Till Date	The quantity released till date against the blanket sale order.

Modify the following field, if required:

Release Order Qty.

The quantity being presently released (Integer) Mandatory. The system ensures that the quantity cannot be zero. It also makes sure that the quantity does not contain decimal values if the item type is “Model” or “Kit”.

The system displays the following field:

UOM

The unit of measurement of the item. The system ensures that the UOM is not null and also checks for its validity.

Modify the following details, if required:

Rate	The sale price of the item (Integer).
Promised Date	The promised date of delivery of items in the blanket sale order (Date Format). The system displays an error message if this field is left blank. It also ensures that the promised date is not less than release date.
Ship To Customer Code	The code of the customer to whom the item is to be shipped (Alphanumeric, 18) Mandatory.
	Help facility available.
Ship To Address Id.	The code identifying the customer address to which the items are to be shipped (Alphanumeric, 6) Mandatory. The system checks for the validity of the address id for the ship-to customer.
	Help facility available.

Note: The system checks if this field is NULL. If “Yes”, then it populates the value specified in the header into the multiline.

Shipping Point	Use the drop-down list box to select the point from where the goods are shipped to the delivery area specified by the customer Mandatory. The system displays “Null” by default on launch of the page. The system loads the drop-down list box with all permitted organization units.
Warehouse Code	The code identifying the shipping location warehouse at which the specified quantity of the item is available (Alphanumeric, 10) Mandatory.
	Help facility available.
Transportation Mode	Use the drop-down list box to select the mode of transportation for the ordered goods. The values are dynamically populated from the “Category” business component.

The system displays the following field:

Item Variant Desc.

The description of the item variant.

Click the “Compute Price” pushbutton calculates the item price.

The system retrieves the rate against each line item mentioned in the contract. This rate will be the default rate in the sale order based on which the pricing engine will run. This rate will also override the rate obtained from the price search.

Check the box in the “Select” column of the multiline to select the bso release note number.
Click the “Edit BSO Release Note” pushbutton to modify the release note details.

The system ensures that for a BSO line number that is entered, the sum of the release quantity and the quantity release till date does not exceed the BSO quantity specified in the BSO.

The release number is generated automatically until a unique number generated for the entered BSO.

The system saves the data to the database against the release note number.

Click the “Generate Release” pushbutton to generate release note for the modified blanket sale order.

The release details are copied into a referenced sale order.

The default values in the release note will be the default values for the same fields in the sale order. All other header level details for the contract number are populated into the sale order header from the contract (Blanket Sale Order). The BSO type will be the sale order type in sale order.

The information specified in the BSO multiline will be populated to the sale order multiline.

The system updates the status to “Closed” on successful generation of a sale order and it saves the order number to the database against the release slip number.