Assign Account Codes Analysis Codes

This activity allows you to assign multiple analysis codes to multiple account codes at a time. You can enter the account code for which you want to assign analysis and sub-analysis codes. This page also allows you to carry out a search by specifying the Account Codes and analysis and sub-analysis codes that you want to retrieve. The system retrieves the Account Codes and analysis codes based on the search criteria entered. You can map an analysis code and sub-analysis code to different account codes. You can also set the analysis code that must be used as default for the account code during transactions.

Select the “Assign Account Codes Analysis Codes” link under the “Account Based Budget” business component.

The “Assign Account Codes Analysis Codes” page appears.

The system displays the following:

Chart of Accounts ID	The chart of accounts ID whose account code is to be retrieved.
Desc.	A description pertaining to the chart of accounts ID

Enter the following fields in the “Search Criteria” group box to search for an account code:

Account Code From

The starting account code in the range of codes identifying the account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field.

Note: The code entered in this field must be before the code entered in the “Account Code To” field.

To	The ending account code in the range of codes identifying the account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field.
Finance Book	Use the drop-down list box to select the account classification to which the account that you want to retrieve belongs. The system displays blank by default on launch of this page.
Account Desc.	The textual description of the account (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the account codes that have descriptions similar to the value entered here.
Account Group	Use the drop-down list box to select the group to which the account that you want to retrieve belongs. You can select from “Assets”, “Liability”, “Revenue” or “Expenditure”. The system displays “Blank” by default at the launch of the page.
Currency	Use the drop-down list box to select the code identifying the currency in which the postings are made in the account. All the currencies that have been mapped to the created account codes will be available for selection in the ascending order.
Account Classification	Use the drop-down list box to select the account classification to which the account that you want to retrieve belongs. You can select from "Balance Sheet", "Income Statement", and "All".
Layout Heading	Use the drop-down list box to select the layout heading to which the account that you want to retrieve has been mapped. These layout headings lead to form the various financial statements for the company. The system displays “Blank” by default at the launch of the page.
Consolidation Account Code	The code identifying the account into which the consolidation of the accounts takes place (Alphanumeric, 32).

Click the “Get Account Codes” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Account Code	The code identifying the account.
Desc.	The textual description of the account.
Currency	The code identifying the currency in which the transactions must be posted in the account.
Account Group	The group to which the account belongs. It could be “Assets”, “Liability”, “Revenue” or “Expenditure”.
Account Classification	The classification to which the account belongs. It could be "Balance Sheet", "Income Statement"
Effective Period From	The starting date from which the account is effective.
Effective Period To	The ending date till which the account is effective.
Consolidation Account Code	The code identifying the account into which the consolidation of the accounts takes place.
Layout Heading	The Layout heading to which the account has been mapped to.
Schedule Heading	The Schedule heading to which the account has been mapped to.
Status	The status of the account code.

Enter the following field in the Analysis Code Search Criteria:

Analysis Code From

The starting code in the range of analysis codes that you want to retrieve (Alphanumeric, 5). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the analysis codes and sub analysis code combination that have analysis codes similar to the value entered here.

If this field is left blank and the “To” field is entered, then the system retrieves all the analysis codes till the code specified in the “To” field.

The ending code in the range of analysis codes that you want to retrieve (Alphanumeric, 5). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the analysis codes and sub analysis code combination that have analysis codes similar to the value entered here. The code entered here must be after the code entered in the “Analysis Code From” field.

If this field is left blank and the “Analysis Code From” field is entered, then the system retrieves the analysis codes and sub analysis code combination starting from the code specified in the “Analysis Code From” field

Sub Analysis Code From

The starting code in the range of sub-analysis codes that you want to retrieve (Alphanumeric, 5). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the analysis and sub-analysis codes combinations that have sub-analysis codes similar to the value entered here.

If this field is left blank and the “To” field is entered, then the system retrieves all the analysis and sub-analysis code combinations till the code specified in the “To” field.

The ending code in the range of sub-analysis codes that you want to retrieve (Alphanumeric, 5). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the analysis and sub-analysis code combinations that have sub-analysis codes similar to the value entered here. The code entered here must be after the code entered in the “Sub Analysis Code From” field.

If this field is left blank and the “Sub Analysis Code From” field is entered, then the system retrieves all the analysis codes and sub-analysis code combinations from the sub-analysis code specified in the “Sub Analysis Code From” field.

Note: The analysis and sub analysis code mapping must exists.

Click the “Get Analysis /Sub Analysis Code” pushbutton to retrieve the analysis and the sub analysis details.

The system displays the following in the “Analysis / Sub Analysis Codes” multiline based on the search criteria entered:

Analysis Code	The code identifying the analysis.
Desc.	The description of the analysis code.
Sub Analysis Code	The code identifying the sub analysis.
Desc.	The description of the sub analysis code.

Enter the following field:

Default Analysis Code

Use the drop-down list to set the analysis code in which the transaction amount must be posted by default. You can select from “Yes” or “No”. The system displays “No” by default.

Note: You can set only one analysis code for the account code by default.

Click the “Assign Analysis Codes” pushbutton to assign the analysis code.

The system assigns the analysis code / sub-analysis code to an account code.