Selecting document for asset capitalization

This page allows you to search and select the documents for asset capitalization. Tell me more.

Select the “Create Complex Asset” link under the “Asset Capitalization” business component.

The “Select Document” page appears.

Enter the following fields in the “Search Criteria” group box to search for the documents:

Document Type

Use the drop-down list box to select the document type. You can select from “Account Based Credit Note (Supplier)”, “Capital Work Order”, "Delivery Charges Invoice", “Direct Expense Invoice”, “Direct Item Invoice”, "Inventory Issue", "Item Based Credit Note(Supplier)",“PO Based Invoice”, “Sundry Payment”, “Supplier Payment” and “All”. The system retrieves document type if exists, in the ascending order and displays "ALL" by default on launch of the page

Note: The system displays only the “Capital Work Order”, if this business component has not been mapped to the invoicing business component.

You can retrieve the documents forming part of the capital work order by carrying out the search using capital work order number, if the document type selected is “Capital Work Order”.

Finance Book	Use the drop-down to select the code identifying the finance book to which the document details are posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of "Organization Set Up” business component. The system displays the first value by default on launch of the page.
Non-Capital Doc.	Check the box to retrieve the non-capital documents for capitalization.
	Revenue expenditure, fee against consultation are some of the examples of non-capital documents.
Doc. Date From	The starting date in the range of document dates from which the document details must be retrieved (Date Format). The system lists all the documents that are raised later than this date.

Note: The date entered here must be less than the date entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the document starting from the first document till the documents raised on the date specified in the “To” field.

To	The ending date in the range of document dates until which the details must be retrieved (Date Format). The system lists all the documents that are raised earlier than this date.

Note: If this field is left blank and “Document Date From” field is entered, then the system retrieves the documents raised on the date specified in the “Document Date From” field till the last invoice.

Proposal No.	The number identifying the asset proposal based on which the invoice has been raised (Alphanumeric, 18). The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component.
	Help facility available.

Note: The proposal number must not be left blank, if the “Asset Planning” business component is mapped to this business component. The uncommitted balance against the proposal number must be greater than or equal to the capitalization amount.

The proposal number must not be entered if the “Non Capital Document” field is checked.

Doc. No. From

The starting number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Document No. From” field.

Note: If this field is left blank and the “Document No. From” entered, then the system retrieves the documents starting from the number specified in the “Document No. From” field till the last document.

If the “Non Capital Document” field is checked, then the document number and the document date must be entered for retrieving the details.

Supplier Code	A code identifying the supplier who raised the invoice (Alphanumeric, 32). The supplier code must have been defined in the “Create Supplier” activity of the “Supplier” business component.
	Help facility available.
Capital Work Order No. From	The starting number in the range of capital work order numbers for which the details are to be retrieved (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of capital work order numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here.
Project Code	The project code with which the documents created is displayed.

Note: The number entered here must be greater than the number entered in the “Capital Work Order No. From” field.

If this field is left blank and the “Capital Work Order No. From” entered, then the system retrieves the documents starting from the number specified in the “Capital Work Order No. From” field till the last document.

The capital work order number is generated in the “Create Capital WIP” activity of this business component.

The capital work order number should not be entered if the “Non Capital Document” field is checked.

Click the “Search” pushbutton to retrieve the document details.

Note: The system retrieves the document details based on the search criteria.

The system displays the following in the “Search Results” multiline:

Doc. Type	The document type.
Doc. Date	The date on which the documents were raised.
Doc. No.	The number identifying the document.
Supplier Name / Desc.	The name of the supplier who raised the invoice.
Doc. Amount	The document amount.

Note: The system retrieves the document type, which form part of the capital work order, if you have specified the capital work order as the document type and the document details for search. The system retrieves the capital work in progress (CWIP) date as the document date, CWIP amount as the document amount, CWIP description in the “Supplier Name / Description” field, and the pending capitalization of the CWIP.

Pending Capitalization

The remaining amount of the document to be capitalized. The system displays the difference between the document amount and the amount that has already been capitalized.

Enter the following fields:

Capitalization Amount	The document amount to be capitalized (Decimal). Mandatory. The amount must be less than or equal to the pending capitalization amount and greater than zero.
Tag Group	The tag group which constitute of one asset tag (Alphanumeric, 6).

Example: If the tag group specified is ‘a’, for 3 documents in the multiline, then the 3 documents will be identified as a tag at the time of creating the complex asset.

Project Code

The project code with which the documents created is displayed.

Check the box in the “Select” column of the multiline to mark the documents for asset creation.

Note: Atleast one row in the multiline must be marked.

Click the “Compute Asset Cost” pushbutton below the multiline.

The system sums the capitalization amount of the selected document and displays it in the “Asset Cost” field.

To proceed, carry out the following

Select the “Select Document Details” link at the bottom of the page to capitalize the document, line item wise.
Select the “Create Complex Asset” to create the complex asset.

Selecting document for asset capitalization – An overview

You can capitalize the value of the document partially or fully. You can use this page only if this business component has been associated to the invoicing business component. You can carry out the search using the document type, the code identifying the finance book, the number identifying the document, the date on which the documents is raised, the proposal number, and the code identifying the supplier who raised the document. If the document type selected is “Capital Work Order”, then you can carry out the search using the capital work order number. If you want to capitalize any revenues expenditure, then you can retrieve the non-capital documents and capitalize it in this page.

The system retrieves the document details along with the pending capitalization amount. You can specify the amount to be capitalized. You can also create an asset tag by specifying the tag group. The system calculates the cost of the asset by adding the capitalization amount specified.

This page also allows you to select the link, wherein you can capitalize the asset based on the line items of the document.

What you can do in this page

Retrieve the non-capital document

The documents of usage type other than “Capital” in invoicing business component can also be capitalized.

Check the “Non Capital Document” field.
Enter the necessary search criteria and retrieve the documents for capitalization.

Prerequisites

“Finance Book” must have been defined in the “Organization Set Up” business component.
“Numbering Type” must have been defined in the “Document Numbering Class” business component.
“Asset Class Code” must have been defined in the “Asset Type Definition” business component.
“Cost Center” must have been defined in the “Cost Setup” business component.
If the complex asset is created based on documents, then this business component must have been mapped to the corresponding invoicing business component.
“Proposal No.” must have been defined in the “Asset Planning” business component.