Authorizing asset

This page allows you to view the asset tag details and authorize them. You can view the asset information like the date on which the assets were capitalized, finance book, asset number, asset description, the status of the asset, asset class, asset group and cost center. You can also view the tag information of the asset like tag description, its cost, the scrap value of an asset and the other additional details of an asset.

The system updates the status of the asset to “Active” on authorization. The system updates the login ID of the user to the last modified by and the system date to the last modified date. The system also displays the creation details of an asset.

Select the “View Asset” link at the bottom of the “Authorize Asset” page.

The “Authorize Asset” page appears.

The system displays the following fields in the “Asset Information” group box.

Capitalization No	The capitalization number which is selected in the select assets page for authorizing.
Capitalization Date	The date on which the assets were capitalized.
Finance Book	The code identifying the finance book in which the accounts are to be posted.
Asset No.	The number identifying the asset.
Asset Desc.	The description pertaining to the asset.
	Zoom facility available.
Asset Status	The status applicable for the transaction as per workflow configuration. The status of the asset which could be “Fresh” or “Amend”.
Asset Class Code	The code identifying the asset class.
Asset Group Code	The code identifying the asset group.
Cost Center	The code identifying the cost center.

The system displays the following in the “Tag Information” group box:

Tag No.	The number identifying the asset tag.
Tag Description	The description pertaining to the asset tag.
Depreciation Category	The code identifying the depreciation category.
In Service Date	The date on which the assets are put to effective use.
Business Use %	The usage of the asset in the business.
Tag Cost	The cost of the asset tag.
Asset Location Code	The code identifying the asset location, where the assets are going to be physically located.
Inventory Cycle	The frequency in which the assets are to be verified.
Salvage Value	The scrap value of an asset.
Manufacturer	The company or the manufacturer of the asset.
Barcode No.	The barcode number of the asset.
Serial No.	The serial number of the asset.
Warranty No.	The number identifying the warranty issued by the manufacturer.
Model	The model number of an asset.
Custodian	The name of the supervisor of asset.

Check the box in the “Select” column of the multiline to mark the asset.

Note: Atleast one row in the multiline must be marked for authorization.

Click the “Authorize Asset” pushbutton to authorize the asset.

The system updates the status of the asset to “Active”.

The accounts will be posted in the finance book.

The system updates the capitalized amount as the utilized against the asset proposal and updates the pending capitalization amount, to the invoices.

The system updates the utilized amount in the “Asset Planning” business component.

The system updates the login ID of the user to the last modified by and the system date to the last modified date. The system also displays the creation details of the asset.

The system displays the following fields:

Created Date	The date on which the assets was created.
Created By	The login ID of the user who created the asset.
Last Modified By	The login ID of the user who last modified the asset.
Last Modified Date	The date on which the assets were last modified.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.