Selecting assets for authorizing
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This page allows you to search and select the asset and authorize them. You can authorize the assets, which are in “Fresh” and “Amend” status. You can carry out the search using the finance book, asset class, asset proposal, the document type, document number, asset number and the status of the asset. The system retrieves the details of assets in “Fresh” and “Amend” status.
This page also allows you to mark multiple assets for authorization. On authorization, the system updates the status of the asset/tag to “Active”.
Select the “Authorize Asset” link under the “Asset Capitalization” business component.
The “Authorize Asset” page appears.
Enter the following fields in the “Search Criteria” group box to search for the assets for authorization.
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Finance Book |
Use the drop-down to select the code identifying the finance book to which the document details are to be posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of "Organization Set Up” business component. The system displays the first value by default on launch of the page. |
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Asset Class Code |
Use the drop-down list box to select the code identifying the asset class. The asset class must have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component. The system displays the first asset class code by default on launch of the page. |
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Proposal No. |
The proposal number that has been raised for purchasing this fixed asset (Alphanumeric, 18), which forms part of the asset. The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component. |
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Document Type |
Use the drop-down list box to select the document type. You can select from “Account Based Credit Note (Supplier)”, “Capital Work Order”, "Delivery Charges Invoice", “Direct Expense Invoice”, “Direct Item Invoice”, "Inventory Issue", "Item Based Credit Note (Supplier)",“PO Based Invoice”, “Sundry Payment”, “Supplier Payment” , “All” and "Blank". The system retrieves document type if exists, in the ascending order and displays "ALL" by default on launch of the page. |
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Document No. |
The number identifying the document (Alphanumeric, 18). You can enter the number in full or specify it partially using the ‘*’ character. The system retrieves the assets, which are capitalized based on that document. |
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Asset No. |
The number identifying the asset (Alphanumeric, 18). You can enter the number in full or specify it partially using the ‘*’ character. The system retrieves the assets whose number is similar to the value entered here. |
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Asset Status |
Use the drop-down list box to select the status of the asset. You can authorize the assets, which are in “Fresh” and “Amend” status. The system displays “Fresh” by default on launch of the page. |
Click the “Search” pushbutton to retrieve the asset details.
The system displays the following in the “Search Results” multiline:
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Finance Book |
The code identifying the finance book in which asset entries are to be posted. |
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Transaction Date |
The date on which the asset was authorized. The system defaults the system date. |
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Asset Class Code |
The code identifying the asset class. |
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Asset No. |
The number identifying the asset. |
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Asset Description |
The description pertaining to the asset. |
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Asset Cost |
The cost of the asset. |
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Cost Center |
The code identifying the cost center. |
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Capitalization No |
The capitalization number by which the asset has been capitalized. |
Click the “Authorize Asset” pushbutton to authorize the asset.
The system updates the status of the asset to “Active”.
To proceed, carry out the following
Select the “View Asset” link at the bottom of the page to view the tag details and authorize.
Select the “Accounting Information” link at the bottom of the page to view the account posting information.
Retrieve assets based on status
Retrieve assets based on status
You can authorize the assets, which are in “Fresh” and “Amend” status.
Set the “Asset Status” to “Fresh” to retrieve “Fresh” assets for authorization.
Set the “Asset Status” to “Amend” to retrieve the assets, which are in “Amend” status for authorization.