Selecting asset for properties modification

This page allows you to search and select an asset to modify its additional properties. You can modify the asset properties only for the assets, which are in “Active” status. You can carry out the search using the finance book code, asset class code, cost center, the document type, document number, the person in charge of the asset, the in-service date of the asset, asset group, the asset proposal number and the asset location code. The system retrieves the assets in “Active” status based on the search condition.

Select the “Edit Asset Properties” link under the “Asset Capitalization” business component.

The “Select Asset” page appears.

Enter the following fields in the “Search Criteria” group box to search for the asset.

Finance Book

Use the drop-down to select the code identifying the finance book to which the document details are posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of “Organization Set Up” business component. The system displays the first value by default on launch of the page.

Note: If “All” is selected in the “Finance Book” field, then atleast one search criteria must be entered.

Asset Class Code	Use the drop-down list box to select the code identifying the asset class. The asset class must have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component. The system displays the first value by default on launch of the page.
Cost Center	The code identifying the cost center under which the assets are physically or logically grouped (Alphanumeric, 5). The cost center must have been defined in the “Create Cost Center/Unit” activity of “Cost Setup” business component.
	Help facility available.
Document Type	Use the drop-down list box to select the document type. You can select from “Account Based Credit Note(Supplier)”, “Capital Work Order”, "Delivery Charges Invoice", “Direct Expense Invoice”, “Direct Item Invoice”, "Inventory Issue", "Item Based Credit Note(Supplier)",“PO Based Invoice”, “Sundry Payment”, “Supplier Payment” , “All” and "Blank". The system retrieves document type if exists, in the ascending order and displays "ALL" by default on launch of the page
Doc. No.	The number identifying the document (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves the assets whose document number is similar to the value entered here.
Custodian	The supervisor in charge of the asset (Alphanumeric, 20).
	Help facility available.
In-Service Date From	The starting date in the range of in-service dates from which the asset details must be retrieved (Date Format). The system lists all the assets whose in-service dates are later than this date.

Note: The date entered here must be less than the date entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the assets starting from the first asset till the assets whose effective usage falls on the date specified in the “To” field.

To	The ending date in the range of in service dates until which the details must be retrieved (Date Format). The system lists all the assets whose in-service dates are earlier than this date.

Note: If this field is left blank and “In-Service Date From” field is entered, then the system retrieves the assets whose in-service dates are the date specified in the “In-Service Date From” field till the last asset.

Asset Group Code	The code identifying the asset group (Alphanumeric, 6). The asset group must have been defined in the “Create Asset Group” activity of the “Asset Type Definition” business component.
	Help facility available.
Asset No.	The number identifying the asset (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves the assets whose number is similar to the value entered here.
Proposal No.	The number identifying the asset proposal based on which the capital purchase order has been raised (Alphanumeric, 18). The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component.
	Help facility available.
Asset Location Code	The code identifying the asset location in which the asset are to be physically located (Alphanumeric, 20). The asset location must have been defined in the “Create Asset Location” activity of the “Asset Location” business component.
	Help facility available.

The system displays the following in the “Search Results” multiline:

Note: The system retrieves the assets that are in “Active” status.

Finance Book	The code identifying the finance book in which the accounting entries are posted.
Asset Class Code	The code identifying the asset class.
Asset No.	The number identifying the asset.
Asset Desc.	The description pertaining to the asset.
Asset Cost	The cost of the asset.
Asset Group Code	The code identifying the asset group.
Cost Center	The code identifying the cost center under which the assets are be physically or logically grouped.

Check the box in the “Select” column of the multiline to mark the assets for modifying the asset properties.

To proceed, carry out the following

Select the “Edit Asset Properties” link at the bottom of the page to modify the asset properties.