Selecting capital journal for modification

This page allows you to search and select the capital journal for modification. Only the vouchers, which are in “Fresh” status, can be modified. You can carry out the search using the finance book, the voucher type, the voucher number, the date on which the voucher was raised, the voucher amount, the account code and the login ID of the user who raised the voucher. The system retrieves the vouchers based on the search criteria.

Select the “Edit Capital Journal” link under the “Asset Capitalization” business component.

The “Select Capital Journal” page appears.

Enter the following fields in the “Search Criteria” group box to search for the voucher.

Finance Book	Use the drop-down list box to select the code identifying the finance book to which the vouchers are to be posted. All the finance books mapped to the login organization unit of the company are listed in the drop-down list box. The system displays the first value by default on launch of the page.
Voucher Type	Use the drop-down list box to select the type of the voucher, based on which the voucher has to be retrieved. You can select from “Normal” or “Reversal”.
Voucher No. From	The starting number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.

To	The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here.

Note: The number entered here must be greater than the number entered in the “Voucher No. From” field.

If this field is left blank and the “Voucher No. From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher No. From” field till the last voucher.

User Id	The login ID of the users who created the capital voucher (Alphanumeric, 30). The system retrieves all the vouchers created by the user specified here.
Transaction Date From	The starting date in the range of voucher dates from which the voucher details must be retrieved (Date Format). The system lists all the vouchers that are raised later than this date.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the voucher starting from the first voucher till the voucher raised on the date specified in the “To” field.

To	The ending date in the range of voucher dates until which the voucher details must be retrieved (Date Format). The system lists all the vouchers starting from the vouchers that are raised earlier than this date.

Note: The date entered here must be greater than the date specified in the “Transaction Date From” field.

If this field is left blank and “Transaction Date From” field is entered, then the system retrieves all the vouchers raised on the date specified in the “Transaction Date From” field till the last voucher.

Account Code	A code identifying the account (Alphanumeric, 32). The system retrieved all the vouchers, which include the code identifying the account in the accounting information. The account code must be a valid asset account code.
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Transaction Amount From	The starting amount of the voucher in the range of voucher amount for which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is greater than the amount entered here.

Note: The amount entered here must be lesser than the amount entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the voucher from the first voucher till the voucher whose amount is the amount entered in the “To” field.

To	The ending amount of the voucher in the range of voucher amount from which the details are to be retrieved (Decimal). The system retrieves all the vouchers whose transaction amount is less than the value entered here.

Note: If this field is left blank and the “Transaction Amount From” field is entered, then the system retrieves all the vouchers whose amount is greater than the value entered in the “Transaction Amount From” field.

Click the “Search” pushbutton to retrieve the details.

The system displays the following in the “Search Results” multiline:

Note: The system retrieves the voucher information based on the search criteria.

Voucher Type	The voucher type, which could be “Normal” or “Reversal”.
Voucher No.	The number identifying the voucher.
Transaction Date	The date on which the voucher is raised.
Transaction Amount	The transaction amount of the voucher.
Status	The status of the voucher. Only the vouchers, which are in “Fresh” status, can be modified.
User ID	The login ID of the user who created the capital journal.

Check the box in the “Select” column of the multiline to select a capital journal for modification.

To proceed, carry out the following

Select the “Edit Capital Journal” link at the bottom of the page to modify the capital journal.