Selecting document for capital WIP modification

This page allows you to search and select the document for adding to the capital WIP asset. You can also retrieve the non-capital document for appending to the WIP asset. You can carry out the search using the finance book, the document type, the date on which the documents were raised, the document number, the asset proposal number and the supplier code. The system retrieves the document details along with the pending capitalization based on the search criteria. The system computes the WIP cost. You can select the document and append it to the selected capital work order.

Select the “Select Document” link at the bottom of the “Select Capital WIP” page.

The “Select Document” page appears.

Enter the following fields in the “Search Criteria” group box to search for the document:

Finance Book	Use the drop-down to select the code identifying the finance book to which the document details are to be posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of “Organization Set Up” business component. The system displays the first value by default on launch of the page.
Document Type	Use the drop-down list box to select the document type. You can select from “Account Based Credit Note(Supplier)”, “CWIP Initial Balance Entry”, "Delivery Charges Invoice", “Direct Expense Invoice”, “Direct Item Invoice”, "Inventory Issue", "Item Based Credit Note(Supplier)",“PO Based Invoice”, “Sundry Payment”, “Supplier Payment” and “All”. The system retrieves document type if exists, in the ascending order and displays "ALL" by default on launch of the page.
Non-Capital Doc.	Check the box to retrieve the non-capital document for capitalization.
	Revenues, fee against some consultation are some of the examples of non-capital documents.
Doc. Date From	The starting date in the range of invoice dates from which the document details must be retrieved (Date Format). The system lists all the documents that are raised later than this date.

Note: The date entered here must be less than the date entered in the “To” field.

If this field is left blank and the “To” field is entered, then the system retrieves the document starting from the first document till the documents raised on the date specified in the “To” field.

To	The ending date in the range of document dates until which the details must be retrieved (Date Format). The system lists all the documents that are raised earlier than this date.

Note: If this field is left blank and “Document Date From” field is entered, then the system retrieves the documents raised on the date specified in the “Document Date From” field till the last invoice.

Proposal No.	The number identifying the asset proposal based on which the capital purchase order has been raised (Alphanumeric, 18). The asset proposal must have been defined for the asset class in the “Create Asset Proposal” activity of the “Asset Planning” business component.
	Help facility available.

Note: The proposal number must not be entered if the “Non Capital Document” field is checked.

The “Asset Planning” business component must be associated to this business component for you to enter the proposal number.

Doc. No. From

The starting number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here.

Note: The number entered here must be greater than the number entered in the “Document No. From” field.

If this field is left blank and the “Document No. From” entered, then the system retrieves the documents starting from the number specified in the “Document No. From” field till the last document.

If the “Non Capital Document” field is checked, then the document number and the document date must be entered for retrieving the details.

Supplier Code	A code identifying the supplier who raised the invoice (Alphanumeric, 32). The supplier code must have been defined in the “Create Supplier” activity of the “Supplier” business component.
	Help facility available.
Project Code	Provide the project code in the field to search for documents created with the specified project code.
	Help facility available.

Click the “Search” pushbutton to retrieve the document details.

The system displays the following in the “Search Results” multiline:

Doc. Type	The document type.
Doc. Date	The date on which the documents were raised.
Doc. No.	The number identifying the document.
Supplier Name	The name of the supplier who raised the invoice.
Doc. Amount	The document amount.
Pending Capitalization	The remaining amount of the document to be capitalized. The system displays the difference between the document amount and the amount that has already been capitalized.

Modify the following field if required:

Capital WIP Cost	The cost of the capital WIP asset (Decimal). Mandatory. The amount must be less than the pending capitalization amount and greater than zero.
Project Code	The project code with which the documents created is displayed.

Check the box in the “Select” column of the multiline to mark the documents for asset creation.

Note: Atleast one row in the multiline must be marked.

Click the “Compute Total” pushbutton below the multiline.

The system sums the capital WIP cost of the selected document and displays it in the “Capital WIP Cost” field.

To proceed, carry out the following

Select the “Select Document Details” link at the bottom of the page to modify the asset, created line item wise of the selected document.
Select the “Edit Capital WIP” link at the bottom of the page to modify the WIP asset.