Maintain Transfer Inter Asset Class Capital WIP

Creating Inter Asset Class Transfer Batch No.

This page allows you to transfer of balances lying in capital work in progress of one asset class to another asset class. Tell me more.

Select the “Transfer Inter Asset Class Capital WIP’ link under the “Asset Capitalization” business component.

The “Transfer Inter Asset Class Capital WIP” page appears.

Enter the following fields in the “Transaction Details” group box:

Transfer Batch No.

A unique number identifying the Inter Asset Class Capital WIP Transfer Batch (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

Transfer Date

The date on which the Inter Asset Class Capital WIP Batch No. are to be created (Date Format). Mandatory. The Transfer date must be equal to or earlier than the system date. The system displays the system date by default.

The system displays the following field:

Status	The status of the Transfer Batch. The various statuses for the Transfer Batch No. are
	Fresh – The Transfer Batch No. at the time of creation is in “Fresh” status.
	Deleted – The Transfer s when deleted is in “Deleted” status.
	Authorized – The Transfer Batch No. after authorization is in “Authorized” status. The authorized Transfer Batch No.(s) cannot be modified or deleted. The vouchers are authorized by clicking the “Authorize” pushbutton in this page.

Enter the following fields:

Transfer Batch Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “Transfer Inter BU Asset Capitalization” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component.
CWIP Doc. No. Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “Capital work in progress” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component.
Rev. CWIP Doc. No. Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “Reversal Capital work in progress” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component.

Enter the following fields in the “Search Criteria” group box to search for the documents:

Finance Book	Use the drop-down to select the code identifying the finance book in which the document details are to be posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of “Organization Set Up” business component. The system displays the first value by default on launch of the page.
Document Type	Use the drop-down list box to select the document type. You can select from “Account Based Credit Note(Supplier)”, "Delivery Charges Invoice", “Direct Expense Invoice”, “Direct Item Invoice”, "Inventory Issue", "Item Based Credit Note(Supplier)",“PO Based Invoice”, “Sundry Payment”, “Supplier Payment” and “All”. The system retrieves document type if exists, in the ascending order and displays "ALL" by default on launch of the page.
Doc. Date From	The starting date in the range of invoice dates from which the document details must be retrieved (Date Format). The system lists all the documents that are raised later than the date entered here.

Note: The date entered in this field must be less than the date entered in the “To” field.If this field is left blank and the “To” field is entered, then the system retrieves all the document starting from the first document till the documents raised on the date specified in the “To” field.

To	The ending date in the range of document dates until which the details must be retrieved (Date Format). The system lists all the documents that are raised earlier than the date entered here.

Note: If this field is left blank and “Document Date From” field is entered, then the system retrieves the documents raised on the date specified in the “Document Date From” field till the last invoice.

Proposal No.	The number identifying the asset proposal based on which the capital purchase order has been raised (Alphanumeric, 18). The asset proposal must have been defined for the asset class in the “Create Asset Proposal” activity of the “Asset Planning” business component.
	Help facility available.
Doc. No. From	The starting number in the range of document numbers for which the details are to be retrieved (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves all the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of document numbers whose details are to be retrieved (Alphanumeric, 18). The system lists all the documents with document numbers less than the value entered here.

Note: The number entered here must be greater than the number entered in the “Document No. From” field. If this field is left blank and the “Document No. From” value is entered, then the system retrieves the documents starting from the number specified in the “Document No. From” field till the last document.

Supplier Code	A code identifying the supplier who raised the invoice (Alphanumeric, 32). The supplier code must have been defined in the “Create Supplier” activity of the “Supplier” business component.
	Help facility available.

Click the “Get Details” pushbutton to retrieve the document details.
Enter the following fields:

Reversal Capital Work Order No.	The number identifying the Reversal capital work order
Reversal Capital Work Order Desc.	The description pertaining to the capital work order.
	Zoom facility available.

Click the “Default” pushbutton to default the reversal capital work order no and description against all the selected lines in the multiline.

The system displays the following in the “Search Results” multiline:

Doc. Type	The document type of the retrieved documents.
Doc. Date	The date on which the documents were raised.
Doc. No.	The number identifying the document.
Doc. OU.	The Organization Unit in which the document has been raised.
Supplier Name	The name of the supplier who raised the invoice.
Source Asset Class	The Asset class to which the selected document belongs and from which Capital Work in Progress is being transferred.
Source Proposal No.	The Proposal No. referred in the selected document.
Doc. Amount	The document amount.
Line No.	The sequential number of the line item.
Line Amount	The amount of the individual item.
Pending Capitalization	The remaining amount of the line item to be capitalized. The system displays the difference between the Line amount and the amount that has already been capitalized.

Enter the following fields:

Transfer Amount	The Amount to be transferred to target asset class. This amount must be less than the pending capitalization amount and greater than zero.
Reversal Capital Work Order No.	The number identifying the Reversal capital work order
Reversal Capital Work Order Desc.	The description pertaining to the capital work order.
	Zoom facility available.
Reversal CWIP Doc. No.	The unique number generated by the system at the time of Authorizing the Transfer. This number is generated based on the numbering type selected.

Check the box in the “Select” column of the multiline to mark the documents for Transfer.

Note: Atleast one row in the multiline must be marked for computing the total Transfer capital WIP Amount.

Click the “Compute Transfer Amount” pushbutton below the multiline.

The system sums the Transfer Amount of the selected document and displays it in the “Total Transfer Capital WIP Amount” field.

Enter the following fields in the Target Document Information:

Target Asset Class	Use the drop down list box to select the Asset class to which Capital Work in Progress is being transferred.
Target Proposal No.	The Proposal No. to which the capital work in progress is being transferred
CWIP Amount	The CWIP amount that is being transferred to target Asset Class.
Capital Work Order No.	The number identifying the capital work order
Capital Work Order Desc.	The description pertaining to the capital work order.
	Zoom facility available.
CWIP Doc. No.	The unique number generated by the system at the time of Authorizing the Transfer. This number is generated based on the numbering type selected.

Click the “Compute CWIP Amount” pushbutton below the multiline.

The system sums the CWIP Amount of the selected document and displays it in the “Total Capital WIP Amount” field.

Click the “Maintain Transfer” pushbutton to create the Transfer Batch No..

The system updates the status of the Transfer Batch No. to “Fresh”.

The system updates the login ID of the user to the “Created By” and the system date to the “Created Date” field.

Click the “Authorize Transfer” pushbutton to authorize the Transfer Batch No.

The system creates the Batch and updates the status to “Authorized”.

Click the “Delete Transfer” pushbutton to delete the Transfer Batch No..

The system deletes the Batch and updates the status to “Deleted”.

The system displays the following fields:

Created By	The login ID of the user who created the Supplier Transfer.
Created Date	The date on which the Inter BU Supplier Transfer Batch No. is raised.
Modified By	The login ID of the user who modified the Supplier Transfer.
Last Modified Date	The date on which the Inter BU Supplier Transfer Batch No. is modified.

To proceed, carry out the following

Select the “Accounting Information” Link at the bottom of the page to view the accounting information for all auto generated documents.
Select the “Attach Notes” link at the bottom of the page to Add Notes for the Batch.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.

Transfer Inter Asset Class Capital WIP – An overview

This page allows you to transfer of balances lying in capital work in progress of one asset class to another asset class. You can also authorize the Transfer Batch No. created. The numbering type of the Transfer Batch No. can be manual or it can be generated automatically based on a predefined series. The Transfer Batch number is generated based on the numbering type selected.

You can select the Capital Documents like PO Based Invoice, Delivery Charges Invoice, Supplier Direct Item Invoice, Supplier Direct Expense Invoice, Account Credit Note, Item Credit Note, Supplier Payment, Sundry Payment, and Inventory Issue and transfer the same to a target asset class / proposal given.

The system displays the date on which the documents were raised, the pending capitalization amount and the amount of the document. You can enter the Transfer amount that is to be transferred. The system displays the organization unit in which the documents were raised. The system also displays the finance books in which the Transfer Batch No.(s) are posted. You can also specify the code identifying the cost center.

The system updates the status of the Transfer Batch No. to “Fresh” on creation and “Authorized” on authorizing the Batch. The system updates the login ID of the user to the created by and the system date to the created date.