Creating consumption account definition

Creating Consumption Account Definition

This page allows you to define consumption accounts. Tell me more.

Select the “Create Consumption Account Definition” link at the bottom of the “Set Consumption Parameter” page.

The “Create Consumption Account Definition” page appears.

Enter the following fields:

Finance Book

Use the drop-down list box to select the code identifying the finance book. All the finance books mapped to the login company are available for selection in the ascending order. The finance book must have been defined in the “Create Finance Book” activity of the “Organization Set Up” business component. The system displays the first finance book in the list by default on launch of the page.

Effective From Date

The date from which the consumption account definition is effective (Date Format). Mandatory.

Define consumption account without parameters for the event “Work Order”:

Note: The parameter “Consumption Accounting based on Parameters” must have been set to “No” in the “Set Function Defaults” activity of this business component.

Enter the following field in the header to define account definition without parameters:

Account Code	The code identifying the account (Alphanumeric, 32). Mandatory. The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

The system defined the consumption account for the finance book. The system also updates the login ID of the user and the system date along with the account details.

Define consumption account with parameters for the event “Work Order”:

Note: The parameter “Consumption Accounting based on Parameters” must have been set to “Yes” in the “Set Function Defaults” activity of this business component.

Enter the following fields in the multiline to create the account definition based on parameters for the event Work Order:

Work Order Type	Use the drop-down list box to select the type of the work order. All the work order types that have been defined for the login organization unit will be available for selection. The system leaves the field blank by default on launch of the page.
	Work order types will be available for selection only if the “Work Order Type” parameter has been set to “Yes” for the event “Work Order”.
Work Order Category	Use the drop-down list box to select the category of work order. All the work order categories that have been defined for the login organization unit will be available for selection. The system leaves the field blank by default on launch of the page.
	Work order categories will be available for selection only if the “Work Order Category” parameter has been set to “Yes” for the event “Work Order”.
Maintenance Location	The code identifying the maintenance location (Alphanumeric, 30). The value entered here must have been defined in the “Create Location” activity of the “Maintenance Organization” business component.
	Maintenance location value can be entered only if the “Maintenance Location” parameter has been set to “Yes” for the event “Work Order”.
Cost Type	Use the drop-down list box to select the cost type of work order. All the cost types that have been defined for the login organization unit will be available for selection. The system leaves the field blank by default on launch of the page.
	Cost types will be available for selection only if the “Cost Type” parameter has been set to “Yes” for the event “Work Order”.
Item Type	Use the drop down list box to select the type of the item. The system displays the options, “Raw material”, “Component”,"Container", “Intermediate”, “Finished Product”, “Spare part”, “Tool”, “Consumable”, “Utility”, “Capital”, “Kit”, “Model”, “Packing Material”, “Scrap”, “Phantom” and “Reference Item”. The system leaves the field blank by default on launch of the page. Item Type will be available for selection only if the “Item Type” parameter has been set to “Yes” for the event “Work Order”.
Account Code	The code identifying the account to be associated with the work order (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Note: The account code must belong to the account group “Expense”.

Effective From Date

The date from which the account definition for work order is effective (Date Format). Mandatory. The date must be the start date of the financial year or the financial period. The date must be greater than or equal to the start date of the account code and less than or equal to the end date of the account code.

Note: The following things must be taken care while entering Effective From Date:

If for the WO type “WO1” and WO category “WOC2”, an account code “WO123” as consumption account has already been defined and deleted with date range of 1^st April 2001 to 31^st March 2002, then the effective from date for the same combination must start from 1^st April 2002.
If the consumption account “WO123” has already been mapped to a combination from 1^st Apr 2001, has to be mapped to a different account “WO456” with the same effective date, then the mapping with the account “WO123” can be deleted and a new mapping can be done to the account “WO456”.
Check the box in the “Select” column of the multiline to mark the work order for account definition.

Define consumption account without parameters for the event “Maintenance Plan”:

Note: The parameter “Consumption Accounting based on Parameters” must be set to “No” in the “Set Function Defaults” activity of this business component.

Enter the field above the multiline to create the account definition without parameters for the event Maintenance Plan.

Account Code	The code identifying the account to be associated with the maintenance plan (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Click the “Create” pushbutton to create the account definition without the parameter.

Define consumption account with parameters for the event “Maintenance Plan”:

Note: The parameter “Consumption Accounting based on Parameters” must be set to “Yes” in the “Set Function Defaults” activity of this business component.

Enter the following fields in the multiline to create the account definition for based on parameters for the event Maintenance Plan.

Plan Type	Use the drop-down list box to select the plan type. All the plan types that have been defined for the login organization unit will be available for selection. The system leaves the field blank by default on launch of the page.
	Plan types will be available for selection only if the “Plan Type” parameter has been set to “Yes” for the event “Maintenance Plan”.
Plan Category	Use the drop-down list box to select the plan category. All the plan categories that have been defined for the login organization unit will be available for selection. The system leaves the field blank by default on launch of the page.
	Plan categories will be available for selection only if the “Plan Category” parameter has been set to “Yes” for the event “Maintenance Plan”.
Maintenance Location	The code identifying the maintenance location (Alphanumeric, 30). The value entered here must have been defined in the “Create Location” activity of the “Maintenance Organization” business component.
	Maintenance location value can be entered only if the “Maintenance Location” parameter has been set to “Yes” for the event “Maintenance Plan”.
Cost Type	Use the drop-down list box to select the cost type of maintenance plan. All the cost types that have been defined for the login organization unit will be available for selection. The system leaves the field blank by default on launch of the page.
	Cost types will be available for selection only if the “Cost Type” parameter has been set to “Yes” for the event “Maintenance Plan”.
Item Type	Use the drop down list box to select the type of the item. The system displays the options, “Raw material”, “Component”,"Container", “Intermediate”, “Finished Product”, “Spare part”, “Tool”, “Consumable”, “Utility”, “Capital”, “Kit”, “Model”, “Packing Material”, “Scrap”, “Phantom” and “Reference Item”. The system leaves the field blank by default on launch of the page. Item Type will be available for selection only if the “Item Type” parameter has been set to “Yes” for the event “Maintenance Plan”.
Account Code	The code identifying the account to be associated with the maintenance plan (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.

Note: Account code defined should belong to the Account Group ”Expenditure”.

Effective From

The date from which the account definition for maintenance plan is effective (Date Format). Mandatory. The date must be the start date of the financial year or the financial period. The date must be greater than or equal to the start date of the account code and less than or equal to the end date of the account code.

Check the box in the “Select” column of the multiline to mark the maintenance plan for creation.
Click the “Create” pushbutton to create the consumption account definition.

Note: If functional default “Consumption Account Based on Parameters” is been set to “Yes”, then account code must be defined atleast for one set of parameter values for any of the event.

The account code must be unique for the combination of parameters.

The system saves the account defined for the event along with the effective from date, if the function default “Consumption Account Based on Parameters” has been set to “No”.

The system saves the account defined for the event / parameters combination, if the function default “Consumption Account Based on Parameters” has been set to “Yes”.

The system also stores the login ID of the user and the system date along with the account details.

To proceed, carry out the following

Select the “View Consumption Account Definition” link at the bottom of the page to view the consumption account definition.

Creating consumption account definition – An overview

Accounts can be defined for the events Work Order and Maintenance Plan. You can define an account for the work order or the maintenance plan event based on parameters or even without parameters. You can specify the finance book and the effective from date and the account code in the header for defining the accounts without parameters for the work order and the maintenance plan events.

For the event work order, you can include the work order type, work order category, maintenance location and the cost type to define the account based on the parameter. For the event maintenance plan, you can include plan type, plan category, maintenance location and the cost type to define the account definition based on the parameter.

The system saves the account defined for the event along with the effective from date, if the function default “Consumption Account Based on Parameters” has been set to “No”. The system saves the account defined for the event / parameters combination, if the function default “Consumption Account Based on Parameters” has been set to “Yes”. The system also stores the login ID of the user and the system date along with the account definitions.