Maintain Order – Bank Guarantee Mapping

Maintain Order – Bank Guarantee Mapping

This activity allows you to map the purchase order / sale order details to the bank guarantee.

Select the “Maintain Order – Bank Guarantee Mapping” activity under the “Bank Guarantee” business component.

The “Maintain Order – Bank Guarantee Mapping” page appears.

Enter the following in the header:

Specify Mode

Use the drop-down list box to select the mode of mapping. The combo is loaded with options “BG” and “Order”. The combo is loaded with “Order” if this link is launched from “Purchase/Sales Order” and with “BG” if launched from “Maintain Bank Guarantee” activity.

When the mode is selected as “BG”

Enter the following details in the "Bank Guarantee" information section:

Ref. ID No.	The reference ID of the bank guarantee. (Alphanumeric, 70).
	Help facility available.

On entering the reference id / bank guarantee number, the system displays the following:

Amendment No.	The identification number of the amendment bank guarantee document.
Status	Indicates the status of the bank guarantee / reference id transaction.
BG No.	The number identifying the bank guarantee. (Alphanumeric, 30).
	Help facility available.
BG Currency	The currency of the bank guarantee.
BG Amount	The amount for which the bank guarantee was raised.
BG Classification	Indicates the classification of bank guarantee.
BG Issue Date	The date of issue of the bank guarantee.
BG Expiry Date	The expiry date of the bank guarantee.
Beneficiary /Applicant Code	The code identifying the beneficiary/ applicant. Beneficiary is customer code and applicant is supplier code
Beneficiary /Applicant Name	The name of the beneficiary /applicant. Beneficiary is customer name and applicant is supplier name.
Project Code	The project code to which the bank guarantee is to be associated.
Cost Center	The cost center to which the bank guarantee is to be associated.
Responsibility	The employee responsible for maintaining the bank guarantees details.
Responsibility OU	The organization unit in which the employee master has been created.
BG Balance Amount	Difference between bank guarantee amount and cumulative bank guarantee coverage amount of the orders mapped to bank guarantee.

Enter the following details in the “Order Information” multiline:

Order Type	Use the drop-down list box to specify the order type. The combo is loaded with options “Purchase Order” and “Sales Order”. The system displays “Sales Order” by default on launch of the page.
Ordering Point	Use the drop-down list box to specify the ordering point.
Order No	The number identifying the purchase/sales order. (Alphanumeric,18)
	Help facility available.

The system displays the following in the multiline:

Amendment No.	The identification number of the amendment document.
Currency	Indicates the currency of the order.
Order Amount	The order amount.
Advance Amount	The advance amount (Decimal) is defaulted from order.

Enter the following details in the “Order Information” multiline:

Retention Amount	The retention amount (Decimal) is retained by the supplier/buyer against an order.
BG Coverage Amount	The BG coverage amount. (Decimal). The amount covered by the BG against the order.

The system displays the following in the multiline:

Created By	The login ID of the user who created the BG- Order mapping details.
Created Date	The date on which the BG- Order mapping details was created.
Last Modified By	The login ID of the user who modified the BG - Order mapping details.
Last Modified Date	The date on which the BG- Order mapping details was modified.

When the mode is selected as “Order”

Enter the following details in the “Order Information” section:

Order Type	Use the drop-down list box to specify the order type. The combo is loaded with options “Purchase Order” and “Sales Order”. The system displays “Sales Order” by default on launch of the page.
Ordering Point	Use the drop-down list box to specify the ordering point.
Order No	The number identifying the purchase/sales order. (Alphanumeric,18)
	Help facility available.

The system displays the following:

Amendment No.	The identification number of the amendment document.
Order Date	The date in which the purchase / sale order has been created.
Status	The status of the purchase / sale order.
Beneficiary /Applicant Code	The code identifying the beneficiary/ applicant. Beneficiary is customer code and applicant is supplier code
Beneficiary /Applicant Name	The name of the beneficiary /applicant. Beneficiary is customer name and applicant is supplier name.
Order Currency	Indicates the currency of the order.
Order Amount	The order amount.
Advance Amount	The advance amount (Decimal) is defaulted from order.
BG Coverage Amount	The BG coverage amount for the order. (Decimal).

Enter the following details In the “Bank Guarantee Information” multiline:

Ref. ID No.	The reference ID of the bank guarantee. (Alphanumeric, 70).
	Help facility available.

On entering the reference identification number and the bank guarantee number, the system displays the following:

Ref. ID Date	The date on which the ref id has been created.
BG No.	The number identifying the bank guarantee. (Alphanumeric, 30).
	Help facility available.

On entering the reference id and the bank guarantee number, the system displays the following:

BG Issue Date	The date of issue of the bank guarantee
BG Expiry Date	The expiry date of the bank guarantee.
BG Currency	The currency of the bank guarantee.
BG Amount	The amount for which the bank guarantee was raised.
BG Coverage Amount	The bank guarantee coverage amount. (Decimal). The amount covered by the bank guarantee against the order.
Beneficiary /Applicant Code	The code identifying the beneficiary/ applicant. Beneficiary is customer code and applicant is supplier code
Beneficiary /Applicant Name	The name of the beneficiary /applicant. Beneficiary is customer name and applicant is supplier name.
Bank Code	The bank code in which the bank guarantee has been created.
Classification	Indicates the classification of bank guarantee.
BG Balance Amount	Difference between bank guarantee amount and cumulative bank guarantee coverage amount of the orders mapped to bank guarantee.
Project Code	The project code to which the bank guarantee is to be associated.
Cost Center	The cost center to which the bank guarantee is to be associated.
Responsibility	The employee responsible for maintaining the bank guarantee details.
Responsibility OU	The organization unit in which the employee master has been created.

Click the “Record Mapping Details” button to save the mapping of the order to the bank guarantee.

To proceed, carry out the following

Select the “View Order - Bank Guarantee Mapping” link at the bottom of the page to view the mapped orders for the bank guarantee.

Prerequisites

4 Finance book must be defined in the “Create Finance Book” activity of the “Organization Set Up” business component

4 The bank code must be defined in the “Create Bank” activity of the “Bank Cash Definition” business component

4 Bank guaratnee in “Active” status

4 Purchase orders / sale orders in appropriate status