Record Request Based Bank Guarantee
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This activity allows you to record the details of the bank guarantee.
Select the “Record Request Based Bank Guarantee” activity under the “Bank Guarantee” business component.
The “Record Request Based Bank Guarantee” page appears.
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Request No. From |
The starting number in the range of numbers identifying the request that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the requests that are similar to the value entered here. |
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Help facility available. |
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To |
The ending number in the range of numbers identifying the request that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves the entire requests that are similar to the value entered here. |
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Help facility available. |
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Classification |
Use the drop-down list box to select the classification, for which you want to create bank guarantee. All the bank guarantee classification types that have been defined in the “Create Quick Code” activity of the “Quick Codes” business component and are in the “Active” status will be available for selection in the ascending order. |
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Request Date From |
The starting date in the range of dates identifying the request date that you want to retrieve. |
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To |
The ending date in the range of dates identifying the request date that you want to retrieve. |
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Beneficiary Type |
Use the drop-down list box to select the beneficiary type. The combo is loaded with “Customer” option. |
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Project Code From |
The starting code in the range of codes identifying the project code that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the requests that are similar to the value entered here. |
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Help facility available. |
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To |
The ending code in the range of codes identifying the project code that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves the entire requests that are similar to the value entered here. |
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Help facility available. |
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Responsibility |
The code identifying the employee who is responsible for the bank guarantee (Alphanumeric, 20). |
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Help facility available. |
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Beneficiary Code From |
The starting code in the range of codes identifying the beneficiary code that you want to retrieve. You can enter the number in full or specify it partially using the “*” character. The system retrieves all the Requests that are similar to the value entered here. |
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Help facility available. |
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To |
The ending code in the range of codes identifying the beneficiary code that you want to retrieve You can enter the number in full or specify it partially using the “*” character. The system retrieves the entire requests that are similar to the value entered here. |
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Help facility available. |
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BG Currency |
Use the drop-down list box to select the currency of the bank guarantee. All the permitted currencies of the combo is loaded and defaulted with the base currency of the login company. |
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Bank Code From |
The starting code in the range of codes identifying the bank code that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the requests that are similar to the value entered here. |
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Help facility available. |
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To |
The ending code in the range of codes identifying the bank code that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves the entire requests that are similar to the value entered here. |
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Help facility available. |
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Request OU |
Use the drop-down list box to select the organization unit in which the request has been created. The request organization unit combo is loaded with all the organization units of the login company if the centralized BG Processing is set to Yes where BG component is deployed otherwise with login organization unit alone. |
Click the “Get Details” pushbutton to retrieve the search results.
The system retrieves and displays the following in the “Request Details” multiline based on the search criteria entered.
The system displays the following fields:
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Request No. |
The unique number identifying the request number. |
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Data hyperlink available. |
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Request Date |
The date on which the request has been created. |
Enter the following fields in “Request Details” multiline:
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Ref. ID No. |
The reference identification of the bank guarantee. (Alphanumeric, 70). Mandatory when “Numbering Type” is selected as “Manual”. When “Automatic” is selected, then this number is generated by the system on clicking the “Record” button. |
Note: Ref ID is created as follows:
Prefix – BG / Based on Classification /
Suffix for both Payables and Receivables
Case 1 – Financial year is from 01 April of a year to 31 March of the next year. Example: For the financial year 2008-2009, suffix will be 08-09.
Case 2 – Financial year is from 01 January of a year to 31 December of that year. Example: For the financial year 2008, suffix will be 08.
Running Serial No – It will be a running serial number starting from 1 to 999999999. This number is reset to 1 at change of every financial year.
For Classification Advance Ref ID like BG\A\000000001\08-09, P\000000002\08-09…..and finally P\999999999\08-09
For Classification Performance Ref ID like BG\P\000000001\08-09, P\000000002\08-09…..and finally P\999999999\08-09
Note: To decide to which financial year, the Ref Id belongs to, consider the Ref ID Date (If entered). If the entered REF ID Date belongs to a previous financial year, Ref ID number to be generated by incrementing the running serial no for the applicable financial year. It will not be based on the system date.
Example: An instance where financial years are defined as 01 Apr 2008 - 31 Mar 2009 and 01 Apr 2009 to 31 Mar 2010, with system date as 21 July 2009, If you are entering BG details for a BG created on 21 mar 2009 and Ref ID date as 21 Mar 2009, REF ID to use running serial no for the financial year 2008 - 2009. However, in this case, if REF ID Date has not been entered(application defaults system date as the current date), application will generate REF ID using the current financial year 2009 -2010, even though BG date belongs to Mar 2009.
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Ref. ID Date |
The date on which the reference ID has been created. |
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BG No. |
The unique number of the bank guarantee. |
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BG Description |
The description of the bank guarantee. |
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BG Issue Date |
The date on which the bank guarantee has been issued by the bank. |
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BG Expiry Date |
The date on which the bank guarantee expires. |
The system displays the following fields:
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BG Currency |
The currency in which the bank guarantee has been created. |
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BG Amount |
The amount for the bank guarantee in BG currency. |
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Beneficiary Code |
The customer code to which the bank guarantee belongs. |
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Beneficiary Name |
The description of the customer code. |
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Bank Code |
The bank code in which the bank guarantee request is recorded. |
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Classification |
The classification to which the bank guarantee belongs. |
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Project Code |
The project code to which the bank guarantee is to be associated. |
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Cost Center |
The cost center to which the bank guarantee is to be associated. |
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Responsibility |
The employee responsible for maintaining the BG details. |
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Request OU |
The organization unit in which the request has been created. |
Enter the following fields:
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Ref. ID Numbering Type |
Use the drop-down list box to specify the numbering type. The combo is loaded with options “Automatic” and “Manual”. The system displays “Automatic” by default on launch of the page. |
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Ref. ID Date |
The date of creation of reference ID of the BG. (Date format). If not entered, then it is defaulted with the system date. |
Click the “Record BG Details” pushbutton to create the bank guarantee.
The system updates the status of the bank guarantee number / reference identification number to “Fresh”.
Click the “Record and Authorize BG Details” pushbutton to create and authorize the bank guarantee.
The system updates the status to “Active”.
To proceed, carry out the following
Select the “Maintain Bank Guarantee” link at the bottom of the page to modify the bank guarantee.
4 Finance book must be defined in the “Create Finance Book” activity of the “Organization Set Up” business component
4 The bank code must be defined in the “Create Bank” activity of the “Bank Cash Definition” business component
4 Account rule definition for the bank code
4 Guarantee limits to be specified for the bank code.
4 Classification to be defined in the “Quick Codes”
4 Bank guaratnee in active status