Record Instruments for Discounting

This activity allows you to discount the post dated instruments received from suppliers and customers.

Select the “Records Instruments for Discounting” activity under the “Bill Discounting” business component.

The “Records Instruments for Discounting” page appears.

Enter the following fields in the Transaction Details group box:

Discounting Batch No.	The unique number identifying the discounting processing batch (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.
	Help facility available.
Status	The status of the discounting processing batch number. The status can be Fresh / Deleted / Authorized / Reversed.
Discounting Batch Date	The date of the discounting processing batch number.
Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “Record Instruments for Discounting” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.

Enter the following fields in the “Search Criteria” group box:

Instrument Type	Use the drop-down list box to select the type of instruments to be discounted. The combo is loaded with “Checks”.
Transaction OU	Use the drop-down list box to select the organization unit. The combo is loaded only with login organization unit, if the centralized trust receipt processing is set to “No” and with all the organization units of the company is set to “Yes”.
Finance Book	Use the drop-down list box to select the finance book in which customer / supplier receipt with instrument date greater than system date has been recorded.
Transaction Type	Use the drop-down list box to select the transaction type for discounting the instruments. The combo is loaded with "Customer Receipt” and “Supplier Receipt” options.
Transaction No. From	The starting number in the range of numbers identifying the transaction that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the transactions that are similar to the value entered here.
To	The ending number in the range of numbers identifying the transaction that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the transactions that are similar to the value entered here.
Transaction Date From	The starting date in the range of dates identifying the transactions date that you want to retrieve.
To	The ending date in the range of dates identifying the transactions date that you want to retrieve.
Bank Code	Use the drop-down list box to select the bank code for which the customer / supplier receipt with Instrument date greater than system has been recorded. The combo is loaded with the bank codes for which discounting limits are specified.
Instrument No. From	The starting number in the range of numbers identifying the instruments that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the instruments that are similar to the value entered here.
To	The ending number in the range of numbers identifying the instrument that you want to retrieve (Alphanumeric, 16). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the instruments that are similar to the value entered here.
Instrument Date From	The starting date in the range of dates identifying the instrument date that you want to retrieve.
To	The ending date in the range of dates identifying the instrument date that you want to retrieve.
Customer Code From	The starting code in the range of codes identifying the customer on whom the transaction that you want to retrieve has been raised. You can enter the code in full or specify it partially using the “*” character. The system retrieves all the transactions that have customers similar to the value entered here.
	Help facility available.
To	The ending code in the range of codes identifying the customer on whom the transaction that you want to retrieve has been raised. You can enter the code in full or specify it partially using the “*” character. The system retrieves all the transactions that have customers similar to the value entered here.
	Help facility available.

Note: When the transaction type is selected as "Customer Receipt" "Customer Code From" and "To" is visible and "Supplier Code From" and "To" is not be visible.

Supplier Code From	The starting code in the range of codes identifying the supplier on whom the transaction that you want to retrieve has been raised. You can enter the code in full or specify it partially using the “*” character. The system retrieves all the transactions that have suppliers similar to the value entered here.
	Help facility available.
To	The ending code in the range of codes identifying the supplier on whom the transaction that you want to retrieve has been raised. You can enter the code in full or specify it partially using the “*” character. The system retrieves all the transactions that have suppliers similar to the value entered here.
	Help facility available.

Note: When the transaction type is selected as supplier receipt supplier code from and to is visible and customer code from and to is not be visible

Click the “Get Details” pushbutton to retrieve the search results.
Enter the following fields:

Cost Center	Specify the cost center mapped to the interest / commission account for defaulting in the multiline.
	Help facility available.
Analysis Code	Specify the analysis code mapped to the interest / commission account for defaulting in the multiline.
	Help facility available.
Sub Analysis Code	Specify the sub analysis code mapped to the interest / commission account for defaulting in the multiline.

Click the “Default” pushbutton to default the cost center / analysis code / sub analysis code in the multiline.

The system retrieves and displays the following in the “Discounting Information” multiline based on the search criteria entered:

Transaction OU	The organization unit in which the transaction has been created.
Transaction Type	The nature of the transaction as to customer receipt / supplier receipt
Transaction No.	The unique number identifying the transaction.
Transaction Date	The date on which the transaction has been created.
Instrument No.	The unique number identifying the Instrument number.
Instrument Date	The date on which the instrument has been created.
Finance Book	The finance book in which the transaction has been created.
Customer / Supplier Code	The customer / supplier to which the receipt belongs.
Customer / Supplier Name	The name of the customer / supplier to which the receipt belongs.
Bank Code	The bank code for which the customer / supplier receipt has been created.
Transaction Currency	The currency in which the transaction has been created.
Instrument Amount	The instrument amount of the receipt.
Computed Interest	The interest amount computed for the instruments discounting from the discounting date till the instruments date.
Computed Commission	The commission amount computed for the instruments discounting.
Applied Interest	The corrected Interest amount which is deducted by the bank while discounting the instruments.
Cost Center	The code identifying the cost center that has been mapped to the interest account (Alphanumeric, 10). The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component.
	Help facility available.
Analysis Code	The analysis code to which the interest account is mapped to in the “Assign Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
	Help facility available.
Sub Analysis Code	The sub analysis code to which the analysis code is mapped to in the “Assign Sub Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
Applied commission	The corrected commission amount which is deducted by the bank while discounting the instruments.
Cost Center	The code identifying the cost center that has been mapped to the commission account (Alphanumeric, 10). The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component.
	Help facility available.
Analysis Code	The analysis code to which the commission accounts is mapped to in the “Assign Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
	Help facility available.
Sub Analysis Code	The sub analysis code to which the analysis code is mapped to in the “Assign Sub Analysis Code” activity of the “Account Based Budgeting” business component (Alphanumeric, 5).
Remarks	Any remarks regarding discounting of instruments (Alphanumeric, 255).
Sundry Receipt No.	The auto generated sundry receipt number is displayed here. The receipt is generated for the amount received from the bank after deducting the Interest and commission if any.

Click the “Compute” pushbutton to calculate the computed / applied interest/commission amount.

The system calculates the Interest amount for the customer / supplier receipt selected and displays the same in computed and applied interest columns.

The system also calculates the commission amount for the customer / supplier receipt selected and displays the same in computed and applied commission columns.

Click the “Save” pushbutton to create the discounting batch number.

The system updates the status of the discounting batch number to “Fresh”.

Click the “Save and Authorize” pushbutton to authorize the redemption.

The system creates the voucher and updates the status to “Authorized”.

Click the “Delete” pushbutton to delete discounting batch number.
Click the “Reverse” pushbutton to reverse discounting batch number.

The system displays the following fields:

Created By	The login ID of the user who created the discounting batch number.
Created Date	The date on which the discounting batch number is raised.
Modified By	The login ID of the user who modified the discounting batch number.
Last Modified Date	The date on which the discounting batch number is last modified.

To proceed, carry out the following

Select the “View Discounted Instruments” link at the bottom of the page to view the discounted instruments.

Prerequisites

4Discounting limits to be specified for the bank code

4Customer receipt / supplier receipt with instrument date greater than system date