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This page allows you to provide insight to the user regarding the pattern of purchases and to exercise intrinsic controls to regulate the buying activity. Tell me more
Select the “Specify Budget Details” link at the bottom of the “Create Blanket PO” page.
The “Specify Budget Details” page appears.
The system displays the status of the Blanket Purchase Order document.
The system displays the following fields in the “Blanket PO Details” group box:
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Blanket PO No. |
The unique number identifying the Blanket PO for which the budget details are specified. |
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Amendment No. |
Unique identification number of the Amendment document. The Amendment document is created whenever any modifications are done to the approved document. |
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Type |
The type of the Blanket PO is displayed. There are different types of BPO namely General, Capital, Dropship, and Consignment. |
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Supplier Code |
Code or Identification number of the supplier |
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Name |
Name of the supplier associated with the supplier code. |
Enter the following field in the “Default Entries” group box:
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Budget ID |
Unique identifier for a particular Budget associated with the purchase of items. (Alphanumeric, 6). |
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Help Facility Available |
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Proposal ID |
Unique identifier created for the capital items stating the cost assigned for it. When a capital purchase is made, the proposal id is matched thereby helping the purchase division to know the assigned amount for the capital item. (Alphanumeric, 18). |
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Help Facility Available |
Click the “Default” push button to transfer all the values given in the default entries information tab to the budget details multiline.
The System displays the following in the “Budget Details” multiline:
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Line No. |
Code or identification number of the line, which represents an item. |
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Item Code |
Code or identification number of the item. |
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Variant Code |
Name of the variant associated with the item. |
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Desc. |
Description of the item and the variant is displayed. |
Enter the following:
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Budget ID |
Unique identifier for a particular Budget associated with the purchase of items. (Alphanumeric, 6). |
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Help Facility Available |
The System displays the following:
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Description |
Description associated with the Budget id is displayed. |
Enter the following:
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Proposal ID |
Unique identifier created for the capital items stating the cost assigned for it. When a capital purchase is made, the proposal id is matched thereby helping the purchase division to know the assigned amount for the capital item. (Alphanumeric, 18). |
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Help Facility Available |
The System displays the following:
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Description |
Description associated with the Proposal id is displayed. |
Click the “Specify Budget Details” push button to save the budget details and associating it with a capitalizable item..
Click the “Approve Blanket PO” push button to approve the push button.
The system displays a success message.
The Budget details will be mapped to the Blanket Purchase Order items.
To proceed, carry out the following
Select the “Specify Quality Details” link to enter the Quality attributes of the items specified in the Blanket Purchase Order.
Specifying Budget Details - An Overview
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When the organizations want to exercise planning and control on the procurement of material, concept of budget is generally made use of. The budget is an amount allotted for procurement of certain specified items or any item for a specified purpose. When the BPO’s are released against a specific budget, the budget amount is treated as "utilized".
The budget can be a blanket budget, which means that any item can be procured against that budget. Budget can be for specific items also; in which case only the items specified can be procured against that budget. Effective date and Expiry date can also be specified in the budget. In case of Capital type Blanket PO, then Proposal Id needs to be specified for the line items. Moreover this Budget and Proposal Id will be validated for its existence and is also used for defaulting Purpose in Release Slip
