Selecting a Blanket PO Transaction

Select Blanket PO

This page allows you to change the status of the Blanket PO document as well as its payment status. The Select page allows selecting a particular Blanket PO. The Blanket PO’s status can be changed in two different ways. The Blanket PO No field, which is in the top of the screen, can be filled in and the “Main Page” push button can be accessed for change the status of that particular Blanket PO. The other method is carried out through the search criteria and the matching Blanket PO’s are listed in the multiline. You can directly mark the necessary Blanket PO’s and click on the “Approve Blanket PO” push button or access the Blanket PO number, which appears as a hyperlink in the multiline to change the status that particular document.

Select the “Change Blanket PO Status” link under the “Blanket Purchase Order” business component.

The “Select Blanket Purchase Order” page appears.

Enter the following:

Blanket PO No.

Unique identification number of the Blanket Purchase Order. (Alphanumeric,18).

Select the “Main Page” link provided alongside the “Blanket PO No.” field to modify Blanket Purchase Order details.

Enter the following in the “Search Criteria” group box to search for the Blanket Purchase Orders:

Blanket PO No. From	Unique identification number of the Blanket Purchase Order. (Alphanumeric, 18). Based upon the Blanket Purchase Order number entered, the Blanket PO’s from that number onwards are listed.
Blanket PO No. To	Unique identification number of the Blanket Purchase Order. (Alphanumeric, 18). Based upon the Blanket Purchase Order number entered, the BLANKET PO’s up to that number are listed.
Status	Use the drop down list box to select the status of the Blanket PO document.
Date From	Date of creation of the Blanket Purchase Order. (Date Format). Based upon the date entered in this field, the Blanket Purchase Orders created from that date onwards are listed.
Date To	Date of creation of the Quotation. (Date Format). Based upon the date entered in this field, the Blanket Purchase Orders created up to that date are listed.
Type	Use the drop-down list box to select the type of the Blanket Purchase Order. There are different types of Blanket Purchase Orders namely General, Capital, Dropship, and Consignment.
Created At	Use the drop down list to select the OU in which Blanket PO was created.
Buyer	Use the drop-down list box to select the Buyer. Unique identification number/name of the buyers are listed in the drop down-list, and a particular number/name can be selected from that list. Mandatory. This is specified for easy identification of the buyer among the list of buyers in the suppliers end.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the Blanket Purchase Order can be selected from the drop-down list.
Supplier Code	Code/Identifier of the supplier who supplies goods for the Blanket Purchase Order. (Alphanumeric, 16).
Name	Name of the Supplier who supplies goods for the Blanket Purchase Order. (Alphanumeric, 60).
Address ID	Code/Identifier, which is assigned to a particular address of the supplier. Use the drop-down list box to select the application from which the Blanket Purchase Order is generated. It can be from the Purchase Module or the Inventory.
Currency	The Currency induced by the buyer for carrying out his payment for the items. (Alphanumeric, 5).
LOI	Letter of Intent (LOI). Use the drop-down list to specify whether the Blanket Purchase Order is considered as LOI or not. If “Yes” is selected then the Blanket Purchase Order is considered only as a Letter of Intent else it is considered as a normal Blanket Purchase Order.
LOI to Order	Use the drop down list to select whether the Blanket Purchase Order was a LOI earlier and then was converted to a BLANKET PO or it was a direct Blanket Purchase Order.
Value From	The BPO’s value from which the listing should be made in the multiline.
Value To	The BPO’s value up to which the listing should be made in the multiline.
Contract Type	Use the drop down list to select the type of the contract, which is applied for the consumption of the goods.

Click the “Search” pushbutton to display the search results in the multiline.

The system displays the following in the “Search Results” multiline based on the specified search criteria:

Blanket PO No.	Unique identification number of the Blanket Purchase Order with which it is referred. The Blanket Purchase Order number appears as a hyperlink and can be accessed to edit the selected Order.
	Data Hyperlink
Date	The Date of creation of the Blanket Purchase Order.
Blanket PO Type	The Type of the Blanket Purchase Order is displayed.
Contract Type	The Type of the contract established for the Blanket PO is displayed.
Blanket PO Folder	The folder in which the Blanket PO details are present is displayed.
Value	The actual amount to be paid to the supplier for the items.
Supplier Code	Code or identification number of the supplier.
Name	Name of the supplier associated with the supplier code.

Enter the following:

Order Status	Use the drop down list to select the possible Blanket Purchase Order’s status through which the existing status of the Blanket PO needs to be changed.
Reason Code	Code or identification number assigned for the reason for which the order status is changed.
	Help Facility Available

The System displays the following:

Description

Description stating the reason for which the status is changed.

Enter the following:

Payment Status	Use the drop down list box to select the possible Blanket PO's payment status through which the existing status needs to be changed.
Reason Code	Code or identification number assigned for the reason for which the payment status is changed.
	Help Facility Available

The System displays the following:

Description	Description stating the reason for which the status is changed.
Status	The Status of the Blanket PO is displayed in this field.

Click the “Select” check box present in the multi line to select a Blanket Purchase Order for which modifications are to be made.

Click the “Change Blanket PO Status” pushbutton to change the status of the selected Blanket Purchase Order without moving on to the next page where you can view complete information about that particular Blanket PO.

The system changes the status of the single or multiple Blanket PO(s).

The system sets the status of the transaction as “Changed”.