Changing Blanket PO Status

Change Blanket PO Status

This page allows you to change the status of the Blanket PO. In this page, complete details about the Blanket PO are displayed. This page also expects the user to key in the reason for which the status is changed. All other fields except for the order status and payment status and its associated reason code is present as editable fields. The Order status and payment status are selected from the drop down list and a valid reason code is given to them. This would help the BPO to keep in track of the reason for which the status was changed.

Select the “Change Blanket PO Status” link at the top of the “Select Blanket PO” page.

The “Change Blanket PO Status” page appears.

The system displays the following in the “Blanket PO Details” group box:

Blanket PO No.	Unique identification number of the Blanket Purchase Order with which it is referred.
Amendment No.	Unique identification number of the Amendment document. The Amendment document is created whenever any modifications are done to the existing document. This is a post approval document.
Ref Quotation no	The identification number of the reference quotation.
Date	The Date of creation of the Blanket Purchase Order.
Type	Use the drop-down list box to select the type of the Blanket Purchase Order. There are different types of Blanket Purchase Orders namely General, Capital, Dropship, and Consignment.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the Blanket Purchase Order can be selected from the drop-down list.
Contract Type	Code/Identifier of the supplier who supplies goods for the Blanket Purchase Order. (Alphanumeric, 16).
Valid From	The date from which the Blanket PO is valid (Date Format).
Valid To	The date up to which the Blanket PO is valid (Date Format).
Supplier Code	Code or identification number of the supplier.
Name	Name of the Supplier associated with the supplier code.
Contact Person	The Name of the contact person. (Alphanumeric, 45)
Buyer	Use the drop-down list box to amend the code or name of the buyer.
Rate Control	Use the check box to enable the rate control over the Blanket PO.
Approval Date	The date on which the Blanket PO was approved. (Date Format).
Remarks	Comments or notes regarding the Blanket PO document can be given in this field.

Enter the following:

Order Status	Refer the comment in Entry Page.
Reason Code	Code or identification number assigned for the reason for which the status is changed.
	Help Facility Available

The system displays the following:

Desc.

Description stating the reason for which the status is changed.

Enter the following:

Payment Status	Use the drop down List box to select the payment's status Refer the comment in the entry page.
Reason Code	Code or identification number assigned for the reason for which the payment status is changed.
	Help Facility Available

The System displays the following:

Desc.

Description stating the reason for which the status is changed.

The System displays the following in the “Amount Details” information tab:

Blanket PO Value	The Value of the items stated in the Blanket Purchase Order.
Additional Charges	Additional charges incurred for the items during the transit of goods and based upon the terms and conditions of the buyer and the supplier.
Total Value	The Total Value comprise of the Blanket Purchase Order value and the Additional charges.
Balance Value	The Balance amount to be collected for the items in the Blanket PO is displayed.
Currency	The Currency induced by the buyer for carrying out his payment for the items.
Exchange Rate	The Rate in which the buyer’s currency is exchanged.
Base Currency Value	The Minimum value of the currency in the world market.

The System displays the following in the “Line Details” information tab:

Line No.	The Unique identification number of the line, which represents an item.
Ref. Quotation Line No.	The Unique identification number of the reference quotation document generated by the supplier is entered in this field.
Item Code	Code or identification number of the item.
Variant	Variant code associated with the Item code is displayed.
Desc.	Description stating the name or identifier of the variant associated with the item.
Quantity	The Quantity ordered by the customer is entered in this field.
Blanket PO Balance Qty	The Balance quantity which is pending in the Blanket PO is displayed.
UOM	The Unit Of Measure in which the customer wishes to purchase the goods from his supplier.
Cost	The Actual cost of the item for making a purchase.
Per	The Basic unit of the UOM specified in which the purchase quantity is measured.
Receipt At	The name of the place where the customer receives the goods. This field will be filled automatically if the “default entries” push button is accessed.
Warehouse Code	Unique code/identifier of the Warehouse where the items are stored before consumption. This field will be filled automatically if the “default entries” push button is accessed.
Accounting Unit	The Financial Book also known as Accounting Unit. There are various financial books available within the Buyers organization. He specifies a particular Financial Book for all the purchase payment related details. The Supplier can also raise payment related documents to that particular financial book also called as Accounting unit. This field will be filled automatically if the “default entries” push button is accessed.
Drop Ship ID	Unique identification number of the Drop ship details where the items are directly delivered to the customer’s place.
Ref Doc No.	Unique identification number of a reference document is mentioned in this field. The Reference documents can be of any external document from which certain references are taken regarding the items.
Ref Doc Line No.	Unique identification line number present in that reference document is mentioned.
Drg Revision No	Unique identification number is provided to the revisions or modifications done to the drawing depicting the appearance of the line item.
Basic Value	The Basic value of the purchased product based on the Quantity, cost and Per ratio.
	Basic Value = (Quantity * Cost) / Per
Total Value	The actual amount to be paid to the supplier for the items.
Adhoc Item Class	Use the drop-down list box to select the Adhoc Items from the list.
Rate Tolerance +Ve	The rate tolerance percentage must be positive and less than 100.
Remarks	Comments or notes referring to the Blanket PO are displayed.

Click the “Change Blanket PO Status” push button to update the status of the Blanket Purchase Order.

To proceed, carry out the following

Select the “View Utilization Details” link at the bottom of the page to view the item’s utilization details.

Select the “View Terms & Conditions Details” link at the bottom of the page to view the terms and conditions pertaining to the items.

Select the “View Taxes Charges & Discounts” link at the bottom of the page to view the taxes, charges and discounts pertaining to the items.

Select the “View Tax Calculation - Summary” link at the bottom of the page to view the Tax details.

Select the “View Budget Details” link to view the budget related details.

Select the “View Quality Details” link to enter the quality oriented details.

Select the “Attach Notes” link to view the notes attached to the Blanket PO.

Select the “Supplier Details” link to view the supplier related details.

Created By	The Name of the person who created the Blanket Purchase Order document.
Created Date	The Date of the creation of the Blanket Purchase Order document.
Last Modified By	The Name of the person who made the recently updated the document.
Last Modified Date	The Date on which the last modification was made to the document.