Selecting a Blanket Purchase Order Transaction

Select Blanket PO

This page allows you to select a BPO, which has to be shortclosed. The BPO can be selected in two different methods and it is available in the select page itself. The first method is to provide the BPO number in the entry field and access the “Shorclose PO” link that would take you to the Shortclose page. The Second method is through the search criteria where a search is performed and the related BPO’s are listed in the multiline. The “Shortclose” pushbutton present under the multiline can be accessed to shortclose the BPO without viewing its details. The Shortclosed Blanket PO cannot be further referred for the Release slip generation and status of Blanket PO gets changed.

Select the “Short Close Blanket PO” link under the “Blanket Purchase Order” business component.

The “Select Blanket PO” page appears.

Enter the following:

Blanket PO No.

Unique identification number of the Blanket Purchase Order. (Alphanumeric, 18).

Select the “Shortclose Main Page” link provided alongside the “Blanket PO No.” field to shortclose the BPO details.

Enter the following in the “Search Criteria” group box to search for the Blanket Purchase Orders:

Blanket PO No. From	Unique identification number of the Blanket Purchase Order. (Alphanumeric, 18). Based upon the Blanket Purchase Order number entered, the Blanket PO’s from that number onwards are listed.
Blanket PO No. To	Unique identification number of the Blanket Purchase Order. (Alphanumeric, 18). Based upon the Blanket Purchase Order number entered, the BLANKET PO’s up to that number are listed.
Status	Use the drop down list box to select the status of the Blanket PO document.
Date From	Date of creation of the Blanket Purchase Order. (Date, 18). Based upon the date entered in this field, the Blanket Purchase Orders created from that date onwards are listed.
Date To	Date of creation of the Quotation. (Date, 18). Based upon the date entered in this field, the Blanket Purchase Orders created up to that date are listed.
PO Type	Use the drop-down list box to select the type of the Blanket Purchase Order. There are different types of Blanket Purchase Orders namely General, Capital, Dropship, and Consignment.
Created At	Use the drop down list to select the OU in which Blanket PO was created.
Buyer	Use the drop-down list box to select the Buyer. Unique identification number/name of the buyers are listed in the drop down-list, and a particular number/name can be selected from that list. Mandatory. This is specified for easy identification of the buyer among the list of buyers in the suppliers end.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the Blanket Purchase Order can be selected from the drop-down list.
Supplier Code	Code/Identifier of the supplier who supplies goods for the Blanket Purchase Order. (Alphanumeric, 16).
Name	Name of the Supplier who supplies goods for the Blanket Purchase Order. (Alphanumeric, 60).
Address ID	Code/Identifier, which is assigned to a particular address of the supplier. Use the drop-down list box to select the application from which the Blanket Purchase Order is generated. It can be from the Purchase Module or the Inventory.
Currency	The Currency induced by the buyer for carrying out his payment for the items. (Alphanumeric, 5).
LOI	Letter of Intent (LOI). Use the drop-down list to specify whether the Blanket Purchase Order is considered as LOI or not. If “Yes” is selected then the Blanket Purchase Order is considered only as a Letter of Intent else it is considered as a normal Blanket Purchase Order.
LOI to Order	Use the drop down list to select whether the Blanket Purchase Order was a LOI earlier and then was converted to a BLANKET PO or it was a direct Blanket Purchase Order.
Value From	The Value of the BPO is entered in this field. The BPO’s values greater than the entered value are listed in the mulitline.
Value To	The Value of the BPO is entered in this field. The BPO’s values up to the entered value are listed in the mulitline.
Contract Type	Use the drop down list to select the type of the contract, which is applied for the consumption of the goods.

Click the “Search” pushbutton to display the search results in the multiline.

The system displays the following in the “Search Results” multiline based on the specified search criteria:

Blanket PO No.	Unique identification number of the Blanket Purchase Order with which it is referred. The Blanket Purchase Order number appears as a hyperlink and can be accessed to edit the selected Order.
	Data Hyperlink.
Blanket PO Date	The Date of creation of the Blanket Purchase Order.
Blanket PO Type	The type of the Blanket Purchase Order is displayed.
Status	The Status of the BPO document is displayed.
Blanket PO Folder	The Folder name pertained to the Blanket Purchase Order is displayed.
Value	The value of the Blanket PO is mentioned
Supplier Code	The Code or identification number of the supplier.
Name	Name of the supplier associated with the supplier code.

Enter the following:

Reason Code	Code or identification number assigned for the reason for which the document is shortclosed.
	Help Facility Available

The System displays the following:

Description	The Currency induced by the buyer for carrying out his payment for the items.
Contract Type	The type of the contract established by the partners is displayed in this field.

Click the “Select” check box present in the multi line to select a Blanket Purchase Order, which has to be shortclosed.

Click the “Shortclose Blanket PO” pushbutton if you want to shortclose the selected Blanket Purchase Order without moving on to the next page where you can view complete information about that particular Blanket PO.

The system sets the status of the transaction as “Shortclosed”.