Shortclosing Blanket PO

Short Close Blanket PO

This page allows you to shortclose the BPO and its details. The system displays all the details of the BPO selected in the “Select Blanket PO” page. You should give the reason code and the reason for shortclosing before canceling the BPO. On shorclosing, the BPO will not be available for further transactions.

Select the “Short Close Blanket PO” link at the top of the “Select Blanket PO” page.

The “Shortclose Blanket PO” page appears

The system displays the following in the “Blanket PO Details” group box:

Blanket PO No.	Unique identification number of the Blanket Purchase Order with which it is referred.
Amendment No.	Unique identification number of the Amendment document. The Amendment document is created whenever any modifications are done to the existing document. This is a post approval document.
Ref. Quotation No.	The identification number of the reference quotation.
Date	The Date of creation of the Blanket Purchase Order.
Type	Use the drop-down list box to select the type of the Blanket Purchase Order. There are different types of Blanket Purchase Orders namely General, Capital, Dropship, and Consignment.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the Blanket Purchase Order can be selected from the drop-down list.
Contract Type	Code/Identifier of the supplier who supplies goods for the Blanket Purchase Order.
Valid From	The starting amount in the range of amounts of the Blanket PO. The value entered in this field should be greater than zero.
Valid To	The ending amount in the range of amounts of the Blanket PO. The value entered in this field should be greater than zero.
Supplier Code	Code or identification number of the supplier.
Name	Name of the Supplier who supplies the goods for the Blanket Purchase Order.
Contact Person	The Name of the person who can be contacted in case of any clarification regarding the document.
Buyer	Use the drop-down list box to specify the Buyer associated with this Blanket PO.
Rate Control	The system displays this field as checked or unchecked based on the user’s choice.
Approval Date	The Date in which the approval was made.

Enter the following:

Reason Code	Code or identification number of the reason for shortclosing the BPO.
	Help Facility Available

The system displays the following:

Desc.	Description stating the nature of the Blanket PO.
Remarks	The additional information about the document is displayed.

The System displays the following in the “Amount Details” information tab:

Blanket PO Value	The Value of the items stated in the Blanket Purchase Order.
Additional Charges	Additional charges incurred for the items during the transit of goods and based upon the terms and conditions of the buyer and the supplier.
Total Value	The Total Value comprise of the Blanket Purchase Order value and the Additional charges.
Balance Value	The balance amount to be given to the supplier regarding the transaction is displayed.
Currency	The Currency mentioned for the balance value is displayed.
Exchange Rate	The Rate in which the buyer’s currency is exchanged.
Base Currency Value	The Minimum value of the currency in the world market.

The System displays the following in the “Line Details” information tab:

Line No.	Unique identification number of the line, which refers an item.
Ref. Quotation Line No.	A Unique identification number of the Quotation generated by the supplier is entered in this field.
Item Code	The code of the item requested by the customer.
Variant	Variant code is associated with the Item code present in the activity.
Description	Description stating the name/identifier of the variant associated with the item.
Quantity	The Quantity ordered by the customer is entered in this field.
Blanket PO Balance Qty	The balance quantity present in the Blanket PO is displayed.
UOM	The Unit of measure in which the customer wishes to purchase the goods from his supplier.
Cost	The Actual cost of the item for making a purchase.
Per	The Basic unit of the UOM specified in which the purchase quantity is measured.
Receipt At	The name of the place where the customer receives the goods. This field will be filled automatically if the “default entries” push button is accessed.
Warehouse Code	Unique code/identifier of the Warehouse where the items are stored before consumption. This field will be filled automatically if the “default entries” push button is accessed.
Accounting Unit	The Financial Book also known as Accounting Unit is displayed.
Drop Ship ID	Unique identification number of the Drop ship details where the items are directly delivered to the customer’s place.
Ref. Doc. No.	Unique identification number of a reference document is mentioned in this field. The Reference documents can be of any external document from which certain references are taken regarding the items.
Ref. Doc. Line No.	Unique identification line number present in that reference document is mentioned.
Drg Revision No.	Unique identification number is provided to the revisions or modifications done to the drawing depicting the appearance of the line item.
Basic Value	The Basic value of the purchased product based on the Quantity, cost and Per ratio.
	Basic Value = (Quantity * Cost/per)
Total Value	The actual amount to be paid to the supplier for the items.
Adhoc Item Class	Use the drop-down list box to select the Adhoc Items from the list.
Rate Tolerance +Ve	The positive tolerance amount regarding the rate is displayed.
Remarks	Comments regarding the BPO document are displayed.

Click the “Shortclose Blanket PO” push button to shortclose the BPO.

To proceed, carry out the following

Select the “View Utilization Details” link at the bottom of the page to view the item’s utilization details.

Select the “View Terms & Conditions Details” link at the bottom of the page to view the terms and conditions pertaining to the items.

Select the “View Taxes Charges & Discounts” link at the bottom of the page to view the taxes, charges and discounts pertaining to the items.

Select the “View Tax Calculation - Summary” link at the bottom of the page to view the Tax details.

Select the “View Budget Details” link to view the budget related details.

Select the “View Quality Details” link to enter the quality oriented details.

Select the “Attach Notes” link to view the notes attached to the Blanket PO.

Select the “Supplier Details” link to view the supplier related details.

Created By	The Name of the person who created the Blanket Purchase Order document.
Created Date	The Date of the creation of the Blanket Purchase Order document.
Last Modified By	The Name of the person who made the recently updated the document.
Last Modified Date	The Date on which the last modification was made to the document.