Defining a cost center for COGS account based on additional parameters

This page allows you to define a cost center to a Cost of Goods Sold (COGS) account with additional parameters. Tell me more.

Select the “Specify Additional Parameters” link from the “Maintain Sale Cost Center Rule Definition” page.

The “Maintain Sale Cost Center Rule Definition” page appears.

The system displays the following:

Company Code	The code identifying the company over which the business unit has been defined.
Finance Book	The code identifying the finance book that has been mapped to the company – business unit combination.
COGS Account	The code identifying the cost of goods sold account.

Enter the following field:

Customer Group Code	The code identifying the customer group based on which the cost center is derived (Alphanumeric, 6). The value entered here must have been defined in the “Customer” business component.
	Press the <Enter> key.
	The system retrieves and displays the customer group description in the “Customer Group Desc” field.
	Help facility available

Note: If this field is left blank then all the customer groups defined (for the company mapped to the business unit) are included in the sale cost center definition.

The system retrieves and displays the following:

Customer Group Desc.	A description of the customer group. The system retrieves the description from the “Customer” business component.
	Zoom facility available

Enter the following field:

Customer Code	The code identifying the customer based on which the cost center is derived (Alphanumeric, 18). The value entered here must have been defined in the “Customer” business component.
	Press the <Enter> key.
	The system retrieves and displays the customer name and the ship to ids.
	Help facility available

Note: If this field is left blank then all the customers defined (for the company mapped to the business unit) are included in the sale cost center definition.

The system retrieves and displays the following:

Customer Name	The name of the customer. The system retrieves this value from the “Customer” business component.
	Zoom facility available

Enter the following field:

Ship to ID.

Use the drop-down list box to select the code identifying the location to which the goods are delivered. All the codes mapped to the customer specified in the “Customer Code” field will be available for selection from the “Customer” business component. The system displays the default ship to id by default on launch of the page.

Note: This field should not be left blank if a customer code has been entered in the “Customer Code” field.

Enter the following fields in the “Cost Center Definition Details” multiline:

Note: Duplicate entries should not be present in the multiline.

Atleast one row of data should be present in the multiline where the “Cost Center” field is not blank.

Also, when a value is specified in the “Cost Center” field, then the corresponding “Effective From Date” must also be entered.

Usage ID.	The code identifying the usage of the cost center (Alphanumeric, 20). The usage entered here must have been defined in this business component and applicable for sales.
	Help facility available
Sale Type	Use the drop-down list box to select the type of sale involved, based on which the sale cost center is defined. All the sale types applicable for the business unit to which the login organization unit belongs, is available for selection in ascending order, along with “All”. The system displays “All” by default on launch of the page.
Sale Order Type	Use the drop-down list box to select the type of sale order based on which the sale cost center is defined. You can select from “Normal”, “Consignment”, “Certificate of Delivery”, “Template” and “All”.
	Normal – indicates that the sale order is created based on the purchase order or the requirements of the customer.
	Consignment - indicates that the ordered items will be supplied to the customer on credit basis. The payment for the goods will be credited only after the customer consumes the goods. Invoicing for such sale order type is restricted till the receipt of consumption report.
	Certificate On Delivery - indicates that the payment for the ordered goods will be made only after the delivery of goods.
	Template - indicates that the sale order is created to store the order as a template file, so that it can be used as a future source document.
	The system displays “All” by default on launch of the page.
Processing Action	Use the drop-down list box to select the processing action based on which the sale cost center is defined. You can select from “Make”, “Buy”, “Dropship” or “All”.
	Make – indicates that the manufactured items are sold to the customer.
	Buy – indicates that the items sold to the customer are bought from a different supplier.
	Dropship – indicates that the items are sold to the customer by redirecting the purchase order to a different location or supplier.
	The system displays “All” by default on launch of the page.
Numbering Series	Use the drop-down list box to select the numbering series applicable for packslip based on which the sale cost center is defined. All the numbering series for the transaction type “Packslip” that has been defined in the “Numbering Class” business component will be available for selection in ascending order, along with “All”. The system displays “All” by default on launch of the page.

Note: The numbering series entered here should be valid for the shipping point.

Item Group	The code identifying the item group that has been defined for the purpose of sale costing (Alphanumeric, 25). The value entered here should have been defined in the “Item Group” business component.
	Press the <Enter> key.
	The system retrieves and displays the item group description in the “Item Group Desc” field
	Help facility available

Note: If this field is left blank then all the item groups (defined for the company mapped to the business unit) are included in the sale cost center definition.

Item Code	The code identifying the item (Alphanumeric, 32). The value entered here should have been entered in the “Item Administration” business component.
	Press the <Enter> key.
	The system retrieves and displays item description in the “Item Desc.” field.
	Help facility available

Note: If this field is left blank all the items (defined for the company mapped to the business unit) are included in the sale cost center definition.

This field should not be left blank when an item variant is specified in the “Item Variant” field.

Item Variant	The code identifying the item variant (Alphanumeric, 8). The value entered here should have been defined in the “Item Administration” business component.
	Press the <Enter> key.
	The system retrieves and displays item variant description in the “Item Variant Desc.” field.

Note: If this field is left blank then all the item variants mapped to the item code are included in the sale cost center definition.

If “Item Group”, “Item Code” and “Item Variant” are left blank, then cost center rule definition will be applicable for all item groups, item codes and variants

Folder	Use the drop-down list box to select the folder in which all the sales related documents are grouped. All the folders that has been defined for the organization unit and the business unit in the “Category” business component will be available for selection, along with “All” in ascending order. The system displays “All” by default on launch of the page.
Shipping Point	Use the drop-down list box to select the code identifying the organization unit from which the goods are shipped. All the shipping points mapped to the business unit to which the login organization unit belongs will be available for selection, along with “All”. The system displays “All” by default on launch of the page.
Delivery Area Code	Use the drop-down list box to select the code identifying the area to which the goods are delivered. All the area codes that have been mapped to the business unit, to which the login organization unit belongs, in the “Delivery Area” business component, will be available for selection, along with “All”. The system displays “All” by default on launch of the page.
Ordering Point	Use the drop-down list box to select the organization unit from which the sale orders are placed. All the organization units that are mapped to the business unit, to which the login organization unit belongs will be available for selection, along with “All”. The system displays “All” by default on launch of the page.
Cost Center	The code identifying the cost center that has to be mapped to the company code + finance book + COGS account combination (Alphanumeric, 10). Mandatory. The code entered here should have been defined in the “Cost Setup” business component mapped to the business unit of the login organization unit.
	Press the <Enter> key.
	The system retrieves and displays the cost center description in the “Cost Center Desc.” field
	Help facility available
Effective From	The date from which the sale cost center definition for the company code + finance book + COGS account combination is valid (Date Format). Mandatory.

Note: The date entered in this field should be greater than or equal to the “Effective From Date” and should be less than or equal to the “Expiry Date” of the COGS account, that has been defined in the “Account Rule Definition” business component.

Also, the date entered in this field should also be greater than or equal to the “Effective From Date” and should be less than or equal to the “Expiry Date” of the cost center, that has been defined in the “Cost Setup” business component.

The date entered here is also checked against the “Effective From Date” and the “Expiry Date” of the cost element that has been mapped to the COGS account and the company code.

The system displays the following:

Valid Upto Date

The date till which the account definition is valid.

Note: For the same company code + finance book + COGS account with additional parameters combination, if two different cost center mapping is done, only then the system updates the “Valid Upto Date” of the first definition to one day less than the new definition’s “Effective From Date”.

Item Group Desc	A brief description of the item group.
Item Desc.	A description of the item.
Item Variant Desc.	A description of the item variant.
Cost Center Desc.	A description of the cost center.

Click the “Save Details” pushbutton to save the sale cost center definition.

The system saves the sale cost center definition and updates the login ID of the currently logged in user and the system date along with the sale cost center details.

To proceed, carry out the following

Select the “Define Usage” link from the bottom of the page to define a usage for the sale cost center definition.

Select the “Maintain TCD Information” link from the bottom of the page to define a cost center rule for a sale TCD Account

Select the “View Sale Definition” link from the bottom of the page to view the cost center rule definitions for COGS Account

Defining a cost center for COGS account based on additional parameters – An overview

These parameters are specified for the company code + finance book + COGS account combination. You can specify the additional parameters involved in cost center definition like the:

Customer group
Customer
Ship to Id
Cost center usage
Sale type
Sale order type
Processing action
Numbering series
Item group
Item code
Item variant
Folder
Shipping point
Delivery area code
Ordering point

Except customer group, customer, item group, item code, item variant and usage, other parameters are laded in a select box with individual values and also “All”.

For a company code, finance book and COGS Account combination, if “All” has been selected for the parameters: sale type, sale order type, processing action, numbering series, folder, shipping point, delivery area code and ordering point are selected for a particular cost center rule definition then, for the same company code, finance book, COGS Account combination, another definition with individual values of the above parameters cannot be defined.

But, for parameters like customer group, customer, item group, item code and item variant, it is possible to have a cost center rule definition for “All” or for a specific value. When any of these fields are left blank, then the cost center rule definition will be applied for “All”. For example, if customer group is left blank, then the cost center rule definition will be applicable for “All” customer groups. The usage that has been defined for the cost center in this business component can also be used as a user configurable parameter for cost center definition.

The system saves the sale cost center with all the additional parameters. The system also updates the login ID of the currently logged in user and the system date along with the sale cost center definition.

Prerequisites

Mandatory

“Cost Center” must have been defined in the “Cost Setup” business component.
“Customer” must have been defined in the “Customer” business component.
“Customer Group” must have been defined in the “Customer” business component.
“Ship to Id” must have been mapped to customer in the “Customer” business component.
“Numbering Series” applicable for packslip must have been defined in the “Numbering Class” business component.
“Folder” applicable for packslip must have been defined in the “Category” business component.
“Delivery Area Codes” should have been defined in the “Delivery Area” business component.
Item Group” applicable for sales costing must have been defined in the “Item Group Administration” business component.
“Item Code” must have been defined in the “Item Administration” business component.
“Item Variant” must have been defined in the “Item Administration” business component and mapped to “Item Code”.

What you can do in this page

Specify sale order type for sale cost center definition

Specify processing action for sale cost center definition

Define sale cost center with additional parameters

Specify sale order type for sale cost center definition

You can specify the sale order type based on which the sale cost center can be defined.

Set the “Sale Order Type” field to “Normal” if the goods are sold based on a purchase order or according to the customer’s requirements.

Set the “Sale Order Type” field to “Consignment” if the goods are supplied to the customer on a credit basis.

Set the “Sale Order Type” field to “Certificate on Delivery” if the payment for the goods received is made only after delivery.

Set the “Sale Order Type” field to “Template” if the sale order created acts as a template for future source documents.

Specify processing action for sale cost center definition

You can specify the processing action based on which the sale cost center can be defined.

Set the “Processing Action” field to “Make” if the manufactured items are sold.

Set the “Processing Action” field to “Buy” if the items being sold are bought from another supplier.

Set the “Processing Action” field to “Dropship” if the item sold is supplied by redirecting the purchase order to a different location.

Define sale cost center with additional parameters

You can define a sale cost center by specifying additional parameters.

Specify the additional parameters and the cost center to be mapped.

Click the “Save” pushbutton to define a sale cost center with additional parameters.