Edit Debit Credit Note – A summary of the activity
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This activity allows you to modify the details of the debit / credit note. You can modify the details of both the account based and the item based debit / credit note. The status of the debit / credit note that you want to modify must be in the “Draft”, “Fresh” or “Returned” status. You can carry out a search to select and retrieve the details of the debit / credit note that you want to modify. You can modify almost all the information of the debit / credit note except the customer on whom the note has been created. The system generates a payment schedule based on the modified details it the note is an account based note. The system generates a payment schedule and recalculates the tax, charge, discount and the applicable Tax based on the modifications made. You can also record your important comments and select debit / credit documents against which the debit / credit note must be adjusted.
This activity also allows you to delete the debit / credit note if it is not required. You can delete debit / credit notes that are in the “Draft” or “Fresh” status. The status of the debit / credit note is updated as “Deleted” after deletion. This activity also provides you the facility to delete multiple debit / credit notes at the same time.
This activity also allows you to authorize the debit / credit note while saving the modifications made. You can authorize a debit / credit note that is in the “Fresh” status. The status of the note is updated as “Authorized” after the authorization is made. The details of an authorized debit / credit note cannot be modified. Similarly the payment schedule, the TCD computed and the calculated Tax cannot be modified after the debit / credit note is authorized.
Getting familiar with the pages inside
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Go to page… |
For… |
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Select Debit / Credit Note |
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Edit Account Based Note |
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Edit Item Based Note |
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Adjustment |
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Tax / Charge / Discount |
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Payment Schedule |
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Payment Information |
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Tax Calculation - Summary |
Summary of tax calculation |
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Note Summary |
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Accounting Information |
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Attach Notes |
Attaching notes |
What you can do in this activity
Delete multiple debit / credit notes
Modify account based debit / credit note
Modify item based debit / credit note
Modify and authorize account based debit / credit note
Modify and authorize item based debit / credit note
Delete account based debit / credit note
Delete item based debit / credit note
Modify Tax / Charge / Discount (TCD)
Select documents for adjustments
Update details for electronic payments
View summary of the debit / credit note
View posting information details
Delete multiple debit / credit notes
Multiple Account based and Item based debit / credit notes can be deleted if the user does not require it. Debit / Credit notes that are in the “Draft”, “Fresh” or “Returned” status can be deleted. The status of the debit / credit note after deletion is updated as “Deleted”. The deleted debit / credit notes cannot be used any further.
Go to “Select Debit / Credit Note” page.
Search, mark and delete the debit / credit notes that are not required.
Modify account based debit / credit note
Account Based debit / credit notes can be modified before authorization. Debit / Credit notes that are in the “Draft”, “Fresh” and “Returned” status can be modified. The debit / credit note retains the “Draft” or “Fresh” status as required if some more modifications are to be made.
Go to “Edit Account Based Note” page.
Modify the necessary information.
Modify item based debit / credit note
Item cased debit / credit notes can be modified before authorization. Debit / Credit notes that are in the “Draft”, “Fresh” and “Returned” status can be modified. The debit / credit note retains the “Draft” or “Fresh” status as required if some more modifications are to be made.
Go to “Edit Item Based Note” page.
Modify the necessary information.
Modify and authorize account based debit / credit note
Account based debit / credit notes that are modified can be authorized immediately. Debit / Credit notes that are in the “Fresh” status can be authorized. The status of the debit / credit note after authorization is updated from “Fresh” as “Authorized”. An authorized debit / credit note cannot be modified any longer.
Go to “Edit Account Based Note” page.
Modify the necessary information and authorize the debit / credit note.
Modify and authorize item based debit / credit note
Item based debit / credit notes that are modified can be authorized immediately. Debit / Credit notes that are in the “Fresh” status can be authorized. The status of the debit / credit note after authorization is updated from “Fresh” as “Authorized”. An authorized debit / credit note cannot be modified any longer.
Go to “Edit Item Based Note” page.
Modify the necessary information and authorize the debit / credit note.
Delete account based debit / credit note
Account based debit / credit notes that are no longer required can be deleted. Debit / Credit notes that are in the “Draft” or “Fresh” status can be deleted. The status of the debit / credit note after deletion is updated as “Deleted”. A deleted debit / credit note cannot be used at all.
Go to “Edit Account Based Note” page.
Delete the debit / credit note.
Delete item based debit / credit note
Item based debit / credit notes that are no longer required can be deleted. Debit / Credit notes that are in the “Draft” or “Fresh” status can be deleted. The status of the debit / credit note after deletion is updated as “Deleted”. A deleted debit / credit note cannot be used at all.
Go to “Edit Item Based Note” page.
Delete the debit / credit note.
Modify Tax / Charge / Discount (TCD)
The tax, charge and discount applicable for the debit / credit note is automatically calculated while creating the debit / credit note. This tax, charge or discount can be modified if required.
Go to “Tax / Charge / Discount” page.
Modify the required details.
Select documents for adjustments
The item based debit / credit note can be adjusted against an existing debit / credit document. A debit note can be adjusted against a credit note, prepayment invoice, order based invoice or a direct invoice. A credit note can be adjusted against a debit note. The documents against which the debit / credit note must be adjusted can be selected and adjusted. The newly created debit / credit note can be adjusted after it has been authorized.
Go to “Adjustment” page.
Search and select the documents against which the debit / credit note must be adjusted.
If Tax is applicable for the items for which the debit / credit is being created, the system calculates it automatically.
Go to “Tax Calculation” page.
Modify the Tax.
A payment schedule gives you the pattern of in-flow of cash for the debit note. The system generates the payment schedule based on the default pay term set for the customer. The payment schedule can be modified based on the business requirements of the organization. The payment schedule can be modified provided the debit note is in the “Draft”, “Fresh” or “Returned” status. The payment schedule is frozen when the debit note is authorized.
Go to “Payment Schedule” page.
Make the required changes and generate a new payment schedule.
Update details for electronic payments
Electronic payments can be received through the ESR or ESR+ methods, LSV or LSV+ methods and through a specific bank or PTT. Electronic payments can be received provided both the participating banks have the unique participation Ids. The banks and the accounts through which the transaction occurs will be based on the definitions made in the “Customer” business component. These settings can be modified if required. Payment information also contains the payment schedule for the debit note.
Go to “Payment Information” page.
Modify the bank details and the payment schedule if required.
View summary of the debit / credit note
The summary of the debit / credit note contains the details of the debit / credit note along with the details of the payment received and the details of the adjustments that have been made. The receipt details can be viewed if a payment has been received for the debit note that has been created. The adjustment details will be available after the adjustment has been made.
Go to “Note Summary” page.
View the details of the debit / credit note, receipt and adjustments made.
View posting information details
The debit / credit note amount is either debited or credited into different account heads. The various postings that occur for a debit / credit amount can be viewed account wise in both the base currency and the parallel base currency of the company.
Go to “Accounting Information” page.
View the account posting details.
Observations or comments that have to be recorded regarding the debit / credit note can be entered. The system maintains the history of the notes.
Go to “Attach Note” page.
Enter the required comments.