Create / Edit Receipts

Select the “Create / Edit Receipts” activity under the “Customer Receipts” business component.

The “Create / Edit Receipts” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following details in the header:

Scheme Code

A unique code identifying the scheme of the receipt.

The system displays the following details in the header.

Scheme Name

The name of the scheme.

The system displays the following in the “Voucher Information” group box.

Status

The status of the receipt. It could be “Draft” or “Fresh”.

Enter the following details in the “Voucher Information” group box:

Receipt No.	The number identifying the receipt.
Receipt Date	The date on which the receipt has been created. Mandatory. This date must not be later than the system date. This date must fall within an open financial year.
Payment Received Date	The date on which the payment was received against the receipt.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the posting is made. All the finance books that have been mapped for the scheme code is available for selection in ascending order.

The system displays the following details in the “Voucher Information” group box.

Finance Book Description	The description of the finance book.
Purpose	The purpose for which the Finance Book has been mapped to the scheme code. The purpose can be "Leasing", "Sales" or "Service Billing”.

Enter the following details in the “Voucher Information” group box:

Receipt Category

The category to which the receipt belongs. It could be “Regular”, “Deposits” and “Advance”.

Regular – indicates that the payment has been received in the normal course of business and could be adjusted against a debit document.
Deposits – indicates that the payment has been received as a security from the customer.
Advance – indicates that the payment has been received as prepayment.

Bill Type

The bill type of the receipt.

Enter the following details in the “Receipt Information” group box.

Reference Code

The unique code identifying the reference code of the receipt. Reference code can be lease number (for purpose lease), Property No. (for service billing) or an unique number (for sales).

The system displays the following details in the “Receipt Information” group box.

Property	The property mapped for the reference code.
Customer Code	The unique code identifying the customer.
Customer Name	The name of the customer.
Residential Status	The residential status of the customer.

Enter the following details in the “Receipt Information” group box.

Receipt Route	Use the drop-down list box to select the way in which the payment has been received from the customer. You can select from “Bank”, or “Cash”. The system displays “Bank” by default on launch of the page.
Receipt Mode	Use the drop-down list box to specify the mode in which the receipt was received from the customer. For the receipt route Bank, the combo is loaded with “Check”, “Demand Draft”, “Others”, "Direct Debit" and “Pay Order”. The system displays “Check” by default on launch of the page. For the Receipt route cash the combo is loaded with "Cash".
Auto Adjust	Use the drop-down list box to select the type of adjustment that is to be made with the payment received from the customer. The combo is loaded with “Yes”, “No” and “FIFO”.
Currency	The base currency of the login organization unit company is loaded and defaulted.
Receipt Amount	The amount of the receipt. Mandatory. The amount must be greater than zero.
Bank / Cash Code	Use the drop-down list box to select the code identifying the bank and cash accounts. These codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank Cash Definition” business component and must be in the “Active” status. The base currency bank / cash codes created in the login organizational unit for the defaulted Finance book will be available for selection in the alphabetical order.

The system displays the following details in the “Receipt Information” group box.

Description

The description of the bank/cash code.

Enter the following details in the “Receipt Information” group box:

Collector Code	The code identifying the employee or the name of the employee who has collected the payment.
Remitter	The name of the person who has remitted the amount in the bank.

The system displays the following details in the “Receipt Information” group box.

Unapplied Amount

The unadjusted receipt amount.

Enter the following details in the “Receipt Information” group box:

Account Code

The unique code identifying the account.

The system displays the following details in the “Receipt Information” group box.

Account Description

The description of the account code.

Enter the following details in the “Receipt Information” group box:

TDS Amount	The tax deducted at source amount for the receipt.
Compute EPR	Use the drop-down list box to select whether early payment rebate (EPR) has to be computed or not. The combo is loaded with “No” and “Yes”. The system displays “No” by default on launch of the page.
Comments	Any observation to be recorded with respect to the payment received.
S. Tax applicable	Use the drop-down list box to select whether service tax is applicable or not. The combo is loaded with “No” and “Yes”. The system displays “No” by default on launch of the page.

Enter the following details in the “Instrument Information” group box:

Instrument No.	The number identifying the instrument.
MICR No.	Indicates the Magnetic Instrument Clearing Number present on the check, demand draft or pay order.
Instrument Amount	The amount of the instrument.
Instrument Date	The date of the instrument.
Bank Code	The code identifying the bank that has issued the instrument.
Payable At	The place where the cheque/DD is payable (e.g. Payable At Chennai, Madurai etc.)
Drawn On	The name of the person for whom the cheque is issued.
Customer account no	The unique number identifying the customer bank account.
Clearing Type	Use the drop-down list box to specify the clearing type of the instrument. The combo is loaded with “High Value”, “Transfer”, “Normal” and “Outstation”. The system displays “Normal” by default on launch of the page.
Bank Account Type	Use the drop-down list box to specify the bank account type of the instrument. The combo is loaded with “FOR”, “Non-Resident”, “NRE”, “NRO” and “Resident”. The system displays “Resident” by default on launch of the page.
Check Type	Use the drop-down list box to specify the check type. The combo is loaded with “Depositing Bank”, “Others”, “Local” and “Outstation”. The system displays “Local” by default on launch of the page.

Click the “Get Debit Documents Informations” pushbutton.

The system displays the following details in the “Debit Document Information” multiline.

Old Doc No	The unique number identifying the old document of the debit document.
Doc. No	The unique number of the debit document.
Doc. Date	The date on which the document was created.
Due Date	The date on which the payment is due.
Currency	The currency of the debit document.
Doc. Amount	The amount of the document.
Outstanding Amount	The outstanding amount due after the adjustment of previous payments.
Non Taxable Amount	The non taxable amount of the receipt.
Taxable Amount	The taxable amount of the receipt.
Service Tax Amount	The service tax amount applicable for the receipt.

Enter the following details in the “Debit Document Information” multiline:

TDS	TDS Amount for the Receipt.
Apportioned Amount	The amount to be adjusted against the debit documents (Decimal). This amount must be entered for the selected debit documents.

The system displays the following details in the “Debit Document Information” multiline.

DLI Amount	The delayed interest amount of the receipt.
EPR Amount	The early payment rebate amount of the receipt.

Enter the following details in the “Debit Document Information” multiline:

Account Code

The unique code identifying the account mapped to a customer.

The system displays the following details in the “Debit Document Information” multiline.

Reference Invoice No

The reference invoice number of the receipt.

Click the “Compute” pushbutton.

The system displays the following details.

Total Received Amount	The receipt amount.
DLI Amount	The delayed interest amount of the receipt.
EPR Amount	The early payment rebate amount of the receipt.
Balance Available	The balance amount of the receipt.

Click the “Maintain Receipt” pushbutton to manage the receipt details.
Click the “Print” pushbutton to print the receipt details.

To proceed, carry out the following

Select the “Accounting Information” link to specify the accounting details.
Select the “Receipt Summary” link to specify the summary of the receipt.

The system displays the following in the “Data History” group box:

Created By	The login ID of the user who maintained the receipt details
Created Date	The date on which the receipt was maintained.
Modified By	The login ID of the user who modified the receipt details.
Modified Date	The date on which the receipt details was last modified.