Reversing receipt

This page allows you to reverse a selected receipt. You can reverse receipts for which the mode of payment is bank. You can reverse receipts that are in the “Authorized” or the “To be Reversed” status. This page allows you to select the reason for the reversal and also to record any observations with respect to the reversal. Reason Codes” must have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component

You cannot reverse a receipt for which a pay-in slip has been created in the “Realize Receipt” business component. If an adjustment voucher has been raised for the receipt, you have to reverse the adjustment voucher before reversing the receipt.

The status of the receipt after the reversal is updated to “Reversed”. The system stores the login ID of the user and the system date along with the modified details.

Select the “Reverse Receipt” link provided in the “Select Receipt” page.

The “Reverse Receipt” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

The system displays the following in the header.

Scheme Code	A unique number identifying the scheme of the receipt.
Scheme Name	The name of the scheme.

Enter the following fields in the “Reversal Information” group box:

Reversal Doc. No.

A unique number identifying the reversal document for the selected receipt (Alphanumeric, 18). Mandatory. This number is generated and displayed by the system, when the “Reverse Receipt” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Doc. Numbering Class” business component.

Note: This field must not be left blank if the numbering type has been selected as “Manual”

Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “Reversal Customer Receipts” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Doc. Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Doc. Numbering Class” business component.
Reversal Date	The date on which the receipt is reversed (Date Format) Mandatory. This date must not be after the system date and before the date of the receipt or the instrument. This date must fall in an open financial year.
Reason Code	Use the drop-down list box to select the code identifying the reason for reversing a receipt. All the reason codes that have been defined in the “Maintain Reason Information” activity of the “Reason Definition” business component will be available for selection.
Remarks For Reversal	Any observations that have to be recorded regarding the reversal (Alphanumeric, 100)

The system displays the following in the “Voucher Information” group box:

Receipt No.	The number identifying the receipt that is being reversed.
Receipt Date	The date on which the receipt has been created.
Status	The status of the receipt. It could be “Authorized” or “To be Reversed”.
	§ Authorized – indicates that the receipt has been authorized and posted in the books of accounts.
Finance Book	The code identifying the finance book in which the receipt has been posted.
Finance Book Description	The description of the finance book.
Purpose	The purpose for which the Finance Book has been mapped to the selected scheme Code. It can be "Leasing", "Sales" or "Service Billing".
Receipt Category	The category to which the receipt belongs. It could be “Regular”, “Deposits” or “Advance”.
	§ Regular – indicates that the payment has been received in the normal course of business and could be adjusted against a debit document.
	§ Deposits – indicates that the payment has been received as a security from the customer.
	§ Advance – indicates that the payment has been received against a sale order raised on the customer.

The system displays the following in the “Receipt Information” group box:

Reference Code	A unique code depicting the customer – Lease No / property no. /Unique No. combination under the scheme code.
Customer Name	The name of the customer.
Customer Code	The code identifying the customer.
Receipt Route	The way in which the payment was received from the customer.
Receipt Mode	The mode in which the receipt was received from the customer.
Auto Adjustment	The type of adjustment that was made with the payment received from the customer.
Currency	The currency in which the payment has been received.
Exchange Rate	The number of units of the base currency with respect to the transaction currency if they are different.
Receipt Amount	The amount of the receipt.
Bank / Cash Code	The code identifying the bank / cash account in which the payment was deposited.
Desc.	The description of the bank / cash code.
Collector Code	The code identifying the employee or the name of the employee who has collected the payment from the customer.
Remitter	The name of the person who has remitted the payment in the bank.
Unapplied Amount	The unadjusted receipt amount.
Comments	Any observation that have been recorded with respect to the payment received.
Account Code	The unique code identifying Customer Control / Deposit / Prepayment account based on the receipt category.
Account Description	The description of the account number.
Tax Applicable	Indicates whether the tax is applicable or not for the receipt amount.

The system displays the following in the “Instrument Information” group box:

Instrument No.	The number identifying the instrument through which the payment was received.
MICR No.	Indicates the Magnetic Instrument Clearing Number available on the instrument.
Instrument Amount	The amount of the instrument.
Instrument Date	The date of the instrument.
Bank Code	The code identifying the bank that has issued the instrument.
Payable At	The place where the cheque/DD is payable (e.g. Payable At Chennai, Madurai etc.)
Clearing Type	The clearing type of the cheque.
Bank Account Type	The bank account type. It could be “FOR”, or ““Non-Resident”, or “NRE”, or “NRO” or “Resident”
Check Type	The type of the cheque.

Click the “Disengage Schedule” pushbutton

Note: You cannot reverse a receipt for which an adjustment voucher has been raised. The adjustment voucher has to be reversed before the receipt is reversed.

You cannot reverse a receipt for which the pay in slip has been generated in the “Realize Receipt” business component.

You cannot reverse a receipt for cash received.

Click the “Reverse Receipt” pushbutton to reverse the receipt.

The system generates the reversal document number if the numbering type is not manual.

The status of the receipt is updated to “Reversed” and that of the reversal document is updated to “Authorized”.

The receipt amount is debited in the corresponding customer control account or deposit account or prepayment account.

The login ID of the user and the system date are updated in the “Last Modified By” and “Last Modified Date” fields.

The system displays the following:

Created By	The login ID of the user who has created the receipt.
Created Date	The date on which the receipt was created.
Last Modified By	The login ID of the user who has last reversed the receipt.
Last Modified Date	The date on which the receipt was last reversed.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the accounting information details of the receipt.