Collection Summary

This activity allows you to view the list of cash/check collected by the user along with the status of the same and allows the user to deposit the same into bank or transfer to the finance department and record the receipt no. as provided by the finance department. Tell me more.

Select the “Collection Summary” activity under the “Collections” business component.

The “Collection Summary” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following details:

User	Use the drop-down list box to select the user. The combo is loaded with all the users mapped to roles mapped to the login OU.
Receipt No. From	The unique number identifying the receipt from which you want to retrieve the collection details.
Receipt No. To	The unique number identifying the receipt till which you want to retrieve the collection details.
Status	Use the drop-down list box to select the status of the collection receipt. The combo is loaded with the values “Confirmed”, “Closed”, “Deposited”, “Held”, “In Progress” and “Transferred”.
Receipt Date From	The date from the receipt is generated.
Receipt Date To	The date till the receipt is generated.
Location	The unique number identifying the location mapped for cash or check collection.
Customer Code	The code identifying the customer mapped to the booking request number.
Receipt Mode	Use the drop-down list box to select the mode of cash receipt. The combo is loaded with the values “Cash” and “Check”.
Booking Request No. From	The unique number identifying the booking request from which you want to retrieve the collection details.
Booking Request No. To	The unique number identifying the booking request till which you want to retrieve the collection details.
Bank Code	The unique code identifying the bank where the check is issued.
Currency	Use the drop-down list box to select the currency used for transaction. The combo is loaded with the values mapped to the login company. The system default with base currency of the login company.

Click “Search” button to retrieve the search results in the multiline.

The system retrieves and displays the following details:

Booking Request No.	The unique number identifying the booking request.
Receipt No.	The unique number identifying the receipt number mapped to the booking request.
Receipt Date	The date on which the receipt is generated.
Customer Code	The code that identifying the customer who deposit the amount.
Currency	The currency used for transaction.
Receipt Amount	The receipt amount of deposit.
Receipt Mode	The mode of receipt.
Instrument No.	The instrument number of the bank where the check is issued.
Instrument Date	The date on which the check is issued.
Bank Code	The unique code identifying the bank where the check is issued.
Deposit Ref. Doc. No.	The system displays the deposit reference number if the direct deposit is “Yes”.
Status	The status of the receipt.

Enter the following details in the multiline:

Transfer Ref. Doc. No.

The transfer reference document number. This field is mandatory if the direct deposit is “No”.

The system displays the following detail:

Total Receipt Amount

The sum of receipt amount of all the selected records calculated by the system.

Enter the following details:

Direct Deposit	Use the drop-down list box to specify whether the cash is deposited by self or not. The combo is loaded with the values “Yes” and “No”.
Deposit Date	The date on which the cash or check is deposited.
Deposit Amount	The amount which is deposited in bank.
Depositing Bank	Use the drop-down list box to select the code identifying the depositing bank. The combo is loaded with the values all the active bank codes for Login Company.
Finance Book	On selection of bank code, the system displays the finance book mapped to the bank code.
Reason Code	The code identifying the reason for which the receipt is being held
Reason Description	On enter of Reason Code, the system displays the description for reason code.

Select any row in the multiline and Click “Compute” button to compute the total receipt amount.

Note: If row are not selected, the system update the deposit amount as total receipt amount.

Click “Save” button to save the collection details.

The system saves the details and updates the status as “In Progress”.

Click “Confirm” link to confirm the saved details.

The system confirms the details and updates the status as “Deposited” if the direct deposit is Yes or “Transferred” if the direct deposit is No.

Click “Hold” button to hold the receipt details.

The status is changed to “Held”.

Click “Release” button to release the receipt from Held Status.