Specifying costs for the work order

This page allows you to specify the accounting details of the work order costs. Tell me more.

Select the “Costs” link from the bottom of the “Create Work Order” or the “Modify Work Order” page.

The “Costs” page appears.

The system displays the following fields:

WO No.	The work order for which costs have to be specified.
Date	The date on which the work order was created.
Desc.	The description of the work order.
	Zoom facility available
WO Status	The status of the work order, which can be “Fresh”, “Waitappr” or "Approved" status.
WO On	The maintainable object on which the work order is created, which can be “Equipment” or “Location”.
Code	The identifier of the equipment or location on which the work order is raised.
	The description of the equipment or location is displayed alongside.
	Zoom facility available
Work Group	The work group that is responsible for carrying out the work order.

Enter the following fields:

Cost Center Code	The cost center to which the costs incurred on the equipment have to be reported (Alphanumeric, 10). Ensure that the cost center has already been defined in the “Cost Set Up” business component of Ramco Corporate Solutions. .If you leave the field blank, the system displays by default the cost center that is defined for the equipment or the location.
Analysis Code	The analysis code of the account specified in the “Account Code” field, to which the costs associated with the work order must be posted (Alphanumeric, 5). Ensure that the analysis code has been defined for the account in the “Account Based Budgeting“ business component of Ramco Corporate Solutions.
Sub-Analysis Code	The sub-analysis code of the analysis code specified in the “Analysis Code” field, to which the costs associated with the work order must be posted (Alphanumeric, 5). Ensure that the sub-analysis code has been defined for the analysis code in the “Account Based Budgeting“ business component of Ramco Corporate Solutions.
Finance Book	Use the drop-down list box to select the finance book ID which will be used for account code generation. The system lists all finance book IDs that are created in the “Create Finance Book” or “Edit Finance Book” activity of the “Organization Set Up” business component of Ramco Corporate Solutions.
Account Code	The account code to which the costs incurred on the work order should be posted. This field cannot be edited..

Enter the following field:

Cost Type

Use the drop-down list box to specify the cost type for a work order which can be either “Capital” or “Revenue” to signify the type of accounting required for this work order. The system displays “Revenue” by default. When you select a cost type, the system refreshes the “Account Code” field.

The system displays the following fields as “Total Est. Cost” in the “Cost” group box:

Labor	The total cost of skills that are specified for the work order.
Spares and Consumables	The total cost of spares that are specified for the work order.
Tool Usage	The total cost of tools that are specified for the work order.
Other Res.	The total cost of other resources that are specified for the work order.
Services	The total cost of services that are specified for the work order.
Misc.	The total miscellaneous costs of the work order.

Click the “Modify” pushbutton.

The system displays the following fields in the “Record Statistics” group box:

Created By	The login ID of the user who created the work order.
Created Date	The date and time at which the work order was created.
Last Modified By	The login ID of the user who modified the work order.
Last Modified Date	The date and time at which the work order was modified.

Specifying accounting details of work order costs – An overview

This page allows you to specify the accounting details of the work order costs. You can specify the following details:

the cost center to which the costs incurred on the work order must be posted
the cost type to signify the type of accounting required for this work order
the analysis code and the sub-analysis code to which the costs incurred on the work order must be posted

The system displays the following cost details of the work order:

the estimated costs of skills, tools, spares and consumables, other resources and services specified for the work order along with the miscellaneous costs.
the total estimated costs of all the resources that are specified for the work order.

What you can do in this page

Specify the accounting details of work order costs

You can specify the accounting details of the work order costs in this page.

Enter the cost center to which the costs incurred on the work order have to be reported in the “Cost Center” field.
Enter the analysis code and sub-analysis code in the “Analysis Code” and “SubAnalysis” fields.
Specify the type of the cost as either “Revenue” or “Capital” incurred in the “Cost Type” field.
Click the “Modify” pushbutton.