Specifying spares for the work order

Spare Parts Requirement

This page allows you to specify spare parts that are required for the work order as well for the tasks belonging to the work order. Tell me more.

Select the “Spares and Consumables” link from the bottom of the “Create Work Order” or “Edit Work Order” page.

The “Spare Parts Requirement” page appears.

The system displays the following fields:

WO No.	The work order for which spare parts have to be specified.
Date	The date on which the work order was created.
Desc.	The description of the work order.
	Zoom facility available
WO Status	The status of the work order, which can be “Fresh” or “Waitappr”.
WO On	The maintainable object on which the work order is created, which can be “Equipment” or “Location”.
Code	The identifier of the equipment or location on which the work order is raised.
	The description of the equipment or location is displayed alongside.
	Zoom facility available
Work Group	The work group that is responsible for carrying out the work order.
Total Est. Cost	The total estimated cost of the work order.

Enter the following field:

Select Task	Use the drop-down list box and select “Additional Requirements”, to specify spare parts for the work order. If you wish to specify spare parts for a task, select the appropriate task from the drop-down list box. The system displays “Additional Requirements” by default.
	The system displays the description of the selected task alongside.
	Zoom facility available

The system retrieves in the “Spares - Std. Items” multiline, the spare parts that are already specified for the work order. You can add more spare parts by entering the following fields in the multiline:

Item Code	The standard spare part to be specified to the work order (Alphanumeric, 32). Ensure that the item has already been defined in the “Item Administration” business component of Ramco Corporate Solutions. This field cannot be modified.
	Press <Enter>.
Variant	The variant of the standard spare part (Alphanumeric, 8). Data entry in this field is mandatory if variants have been defined for the item specified in the “Item Code” field. Ensure that the variant is already defined for the item in the “Item Administration” business component of Ramco Corporate Solutions.
	Press <Enter>. The system retrieves the “Description” field in the multiline.

The system displays the following multiline fields:

Desc.

The description of the spare part.

Enter the following fields in the multiline:

UOM	The unit of measurement of the spare part (Alphanumeric, 10). Ensure that the unit of measurement has already been defined in the “UOM Administration” business component of Ramco Corporate Solutions and is in “Active” Status.
	Press <Enter>.
Qty.	The number of spares, required for the completion of the work order (Decimal). Ensure that the quantity is not negative.
	Press <Enter>.
Cost / Unit	The estimated unit cost of the spare part (Decimal).
Warehouse	The warehouse of the spare part (Alphanumeric, 10).
	Press <Enter>.

The system displays the following field in the multiline:

Est. Cost

The estimated cost of utilizing the spare part.

Enter the following field in the multiline:

Item Status	The status of the item in which it is available in the warehouse (Alphanumeric, 25). Ensure that the status has already been defined for the item in the “Item Administration” business component of Ramco Corporate Solutions.
	Press <Enter>.

Check the box in the “Select” column of the multiline to select the spare parts for deletion from the work order.
Click the Delete icon in the toolbar above the multiline to delete the selected spare parts.

The system retrieves in the “Spares - Non Std. Items” multiline, the non-standard spare parts that are already specified for the work order. You can add more spare parts by entering the following fields in the multiline:

Desc.

The description of the non-standard spare part (Alphanumeric, 150).

Enter the following fields in the multiline:

UOM	The unit of measurement of the spare part (Alphanumeric, 10). Ensure that the unit of measurement has already been defined in the “UOM Administration” business component of Ramco Corporate Solutions and is in the “Active” Status.
	Press <Enter>.
Qty.	The number of spares, required for the completion of the work order (Decimal). Ensure that the quantity is not negative.
	Press <Enter>.
Cost / Unit	The estimated unit cost of the spare part (Decimal).
	Press <Enter>.

The system displays the following field in the multiline:

Est. Cost

The estimated cost of utilizing the spare part.

Check the box in the “Select” column of the multiline to select the spare parts for deletion from the work order.
Click the Delete icon in the toolbar above the multiline to delete the selected spare parts.
Click the “Modify” pushbutton to specify the spare parts in the work order.

The system displays the following fields in the “Record Statistics” group box.

Created By	The login ID of the user who created the work order.
Created Date	The date and time at which the work order was created.
Last Modified By	The login ID of the user who last modified the work order.
Last Modified Date	The date and time at which the work order was last modified.

Specifying spares for the work order – A summary of the activity

This page allows you to specify spare parts that are required for the work order as well for the tasks belonging to the work order. You can specify spares to the work order that is selected in the main page.

Spares can be of two types: standard spares and non-standard spares. Standard spare parts are defined in the inventory and are identified by an item number. Non-standard spare parts are those that are not defined in the inventory and can be directly specified for the work order by entering the spare part description. If you wish to specify a standard spare part, you can directly enter the item number of the spare part along with its variant if the part has a variant code. You can also select a standard spare part using the help facility. If you wish to specify a non-standard spare part, you have to enter its description, unit of measurement, the quantity and the unit cost of the spare.

Based on the details specified for a spare part, the system automatically calculates and displays the total estimated cost of utilizing the spare part.

You can modify the details of the spare parts that have already been specified in the work order. You can also delete an existing spare part from the work order or from the tasks belonging to the work order.

Prerequisite

“Item Administration” business component of Ramco Corporate Solutions for a standard spare part.

What you can do in this page

Specify standard and non-standard spare parts

You can specify standard and non-standard spare parts in the work order.

For standard spare part

Enter the “Item” and “Variant:” for a standard spare part in the “Spares – Std. Items” multiline.
Enter the unit of measurement of the spare part in the “UOM” field.
Enter the quantity and the cost per unit of the spare part in the “Quantity” and “Cost/Unit” fields.
Specify the warehouse and the status of the item in the warehouse in the “Warehouse” and “Item Status” fields.
Click the “Modify” pushbutton.

For non-standard spare part

Enter the description of the non-standard spare part in the “Description” field in the “Spares – Non Std. Items” multiline.
Enter the unit of measurement of the spare part in the “UOM” field.
Specify the quantity and the cost per unit of utilizing the spare part in the “Quantity” and the “Cost/Unit” fields.
Click the “Modify” pushbutton.