Raising consolidated purchase requests for the work order

Raise Purchase Request

This page allows you to raise a consolidated purchase request for the standard and non-standard items that are required for carrying out the work order. Tell me more.

Select the “Raise Purchase Request” link from the “Reserve Parts” page.

The “Raise Purchase Request” page.

Enter the following field if you wish to raise purchase requests for a work order other than the work order selected in the previous page:

WO	The work order for which you wish to raise purchase requests (Alphanumeric, 18). Ensure that the work order is in the “Scheduled” or “In Progress” status.
	Press <Enter>.
	The system displays the description of the work order alongside.
	Zoom facility available

The system displays the following fields:

Date	The date of the work order.
Sch. Start Date	The scheduled start date of the work order.
Compl. Date	The completion date of the work order.
Status	The status of the work order.

The system retrieves the details of standard spare parts that are specified for the work order and all the tasks of the work order in the “Std. Parts Details” multiline:

Item	The item that has been estimated for the work order.
Variant	The variant of the item.
Desc.	The description of the item.
Warehouse	The warehouse of the item specified for the work order.
UOM	The unit of measurement of the item.
Item Status	The status of the item as in the warehouse.
Required Qty.	The quantity that is required for the work order.

Enter the following fields:

PR To Raise

The quantity for which purchase request must be raised (Decimal). The system displays the required quantity by default.

Need Date

The date by which the item is needed (Date Format). Data entry in this field is mandatory if you wish to raise a purchase request for this item. Ensure that the date is not earlier than the current system date. The system displays by default, the scheduled start date of the work order if the item is required for the work order, or the scheduled start date of the task if the item is required for the tasks in the work order.

The system displays the following fields in the multiline:

On Hand Qty.	The quantity of the item on hand on the current date.
Reserved Qty.	The quantity which has been reserved for the item.
Issued Qty.	The quantity that has already been issued for the work order.
In Order Qty.	The quantity for which a purchase order has already been raised.
PR Qty.	The quantity for which a purchase request has already been raised.

The system retrieves the non-standard spare parts that have been specified for the work order and all the tasks of the work order, in the “Non Std. Part Details” multiline:

Item Desc.	The description of the non-standard spare part.
UOM	The unit of measurement of the non-standard spare part.
Required Qty.	The quantity of the item that is required.
Already Raised Qty.	The quantity for which purchase request is already raised.

Enter the following fields:

PR To Raise	The quantity for which a purchase request must be raised (Decimal).
Need Date	The date by which the quantity is needed (Date Format). Data entry in this field is mandatory if you wish to raise a purchase request for this item. Ensure that the date is not earlier than the current system date.
Cost/Unit	The cost per unit of utilizing the spare part (Decimal). Ensure that the cost is not negative.

Check the boxes in the “Select” columns of the “Std. Part Details” and “Non Std. Part Details” multilines to select the parts for which purchase requests must be raised.
Click the “Raise Purchase Request” pushbutton to raise a consolidated purchase request for all the selected items.

Note: The system raises a consolidated purchase request for all the selected items and refreshes the “PR Qty.” field in the multiline.

To proceed, carry out the following

Select the “View PR Details” multiline to view the details of purchase requests that are raised.

Raising consolidated purchase requests for the work order – An overview

This page allows you to raise a consolidated purchase request for the standard and non-standard items that are required for carrying out the work order. You can raise a purchase request for the work order that is selected in the previous page. You can also enter a work order in this page and raise a consolidated purchase request for the items that are required for it.

The system retrieves the standard and non-standard spare parts that are required for carrying out the work order. You can specify the quantity for which purchase request must be raised and the date by which the quantity is needed. For a non-standard spare part, you can specify the cost per unit of utilizing the spare part. You can select the items and generate a consolidated purchase request for them.

What you can do in this page

Raise a consolidated purchase request

You can raise a consolidated purchase request for the standard and non-standard spare parts that are required for the work order.

For standard spare parts

Enter the quantity for which purchase requests must be raised in the “PR To Raise” field in the “Standard Parts Details” multiline.
Enter the date by which the item is needed in the “Need Date” field.

For non-standard spare parts

Enter the quantity for which purchase requests must be raised in the “PR To Raise” field in the “Non Standard Parts Details” multiline.
Enter the date by which the item is needed in the “Need Date” field.
Enter the cost per unit of utilizing the spare part in the “Cost/Unit” field.
Enter the “Raise Purchase Request” pushbutton to raise a consolidated purchase request.