Maintain Cash Flow Classification

This activity is applicable only for a company for which the Base Currency is Indian Rupees and the activity is not applicable for a Non Indian Company. This activity allows you to classify all the cash bank transactions under the various cash flow schedules applicable for the cash flow statement as per ‘Direct Method’. You can select the Organization Unit and the Finance Book for which you want to retrieve the various transactions for classification. This page allows you to set the criteria for fetching the Cash/ Bank transactions for which Classification Code can be associated. This page also allows you to modify the Cash Flow Classification Codes that have been stored for the transactions earlier.

Enter the following fields in “Search criteria” section to select the transactions for which you want to maintain cash flow classification:

Financial Year

Use the drop Down list to select the Financial Year for which you want to fetch the transactions. All the finance years that are in the “Active” status will be available for selection in the chronological order. The system displays the start date and the end date of each of the financial years.

Financial Period

Use the drop down list to select the Financial Period for which you want to fetch the transactions. All the Financial Periods for the selected Financial Year that are in ‘Active Status’ will be available for selection in the chronological order. The system displays the start date and the end date of each of the financial period. The value ‘Blank’ is also displayed.

Transaction OU

Use the drop down list to select the Transaction OU for which you want to fetch the transactions.

Note: Based on the parameter ‘Cash Flow Classification level’ set in Installation Parameter Setup, the values in the combo are available. If the IPS Parameter is set as ‘Company’ all the organization units applicable for the company would be loaded else with the Login OU alone.

Finance Book	Use the drop down list to select the Finance Book for which you want to fetch the transactions. All the Posting Finance Books mapped to the selected OU will be available for selection in alphabetical order. The system displays ‘All’ by default on launch of the page.
Currency Code	Use the drop down list to select the currency for which you want to fetch the transactions. All the currencies mapped to the company will be available for selection. The system displays ‘All’ by default on launch of the page.
Bank/ Cash Codes	Use the drop down list to select the Bank/ Cash Codes for which you want to fetch the transactions. All the Bank/ Cash Codes available for the combination of selected Finance Book and Currency Code will be available for selection. The system displays ‘All’ by default on launch of the page.
Transaction Type	Use the drop down list to select the Transaction Type to which the transaction to be fetched belong. You can select from “Asset Payment Voucher”, “Bank Cash Transfer Voucher-Payment”, “Bank Cash Transfer Voucher-Receipt”, “Commission Payment Voucher”, “Customer Direct Invoice”, “Customer Miscellaneous Invoice”, “Customer Packslip Invoice”, “Customer Payment Voucher”, “Customer Receipt Voucher”, “Deposit Voucher”, “Pay-in Slip”, “Payment Voucher”, ”Prepayment Voucher”, “Reversal Customer Payment Voucher”, “Reversal Customer Receipt Voucher”, “Reversal Sundry Receipt”, “Reversal Supplier Receipt”, “Sundry Payment Voucher”, “Sundry Receipt”, "Supplier Expense Invoice", "Supplier Item Invoice", “Supplier Receipt”, “Tax Payment Voucher”, “Void Check”, The system displays ‘All’ by default on launch of the page.
Transaction No. From	The starting number in the range of transaction number from which the details are to be retrieved. The system retrieves the transaction numbers that are greater than the number specified here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves from the first transaction Number till the transaction number specified in the “To” field.

The ending number in the range of transaction number till which the details are to be retrieved. The system retrieves the transaction number that are less than or equal to the transaction number specified here. The transaction number entered in this field must be greater than/ equal to the transaction number specified in the “Transaction Number From” field.

Note: If this field is left blank and the “Transaction Number From” field is entered, then the system retrieves the Transaction Number from the Transaction Number specified in the “Transaction Number From” field till the last Transaction Number.

Transaction Date From

The starting date in the date range during which the transactions that you want to retrieve has been created (Date Format).

Note: The date entered in this field must be lesser than / equal to the date entered in the “To’ field.

To	The ending date in the date range during which the transactions that you want to retrieve has been created (Date Format).

Note: The date entered in this field must be greater than / equal to the date entered in the “Transaction Date From’ field.

Party Code From

The Party Code from which you want to launch the search.

Note: The Party Code entered in this field must be alphabetically lesser than / equal to the Party Code entered in the “To” Field.

To	The Party Code upto which you want to define the range of search.

Note: The Party Code in this field must be greater than / equal to the date entered in the “Party Code From’ field.

Party Type	Use the drop down list box to select the required party type. You can select from “Supplier” and “Customer”. The system displays “Supplier” by default on launch of the page.
Retrieve Classified Entries	Check the box to display the already classified transactions.

Click on the “Search” pushbutton to display all the records according to the entered select criteria.
Enter the following fields in “Map/ Default Classifications” section to specify the Classification Codes for the transactions.

Cash Flow Classification

Use the drop down list to select the Classification Code that you want to associate with the transaction. You can select from “Cash receipts from Customers”, “Cash Paid to Suppliers”, Cash paid to Employees”, “Selling, General & Administration Expenses”, “Income tax Paid”, “Extra ordinary Items”, “Purchase of fixed assets”, “Capital Work in Progress”, “Purchase of investments”, “Proceeds from Sale of fixed Assets”, “Proceeds from Sale of Investments”, “Advances & Loans”, “Interest Received”, “Dividend Received”, “Proceeds from Issue of Share Capital”, “Premium on Issue of Share Capital”, “Proceeds from Long Term Borrowings”, “Proceeds from Short Term Borrowings”, “Redemption of Shares”, “Redemption of Debentures”, “Interest & Financial Charges”, “Dividend Paid” and “Contra Entries”. The system displays “Blank” by default on launch of page.

Click on the “Default” pushbutton to default the Classification Code selected against the transactions selected in the multiline.
Click on the “Map to Transactions” pushbutton to Store the Classification Code selected for the range of transactions specified in the “Search Criteria” section. The Classification codes can be updated for the transactions without executing the “Search” Task in the “Search Criteria” section.

The “Transaction Details” multiline displays the following details of the Transactions searched.

Transaction No.	The Transaction Number.
Transaction Type	The Type of Transaction.
Transaction Date	The date on which the transaction is created.
Transaction OU	The OU in which the transaction is created.
Currency	The Currency of the Bank/ Cash Code selected for the transaction.
Transaction Amount	The Transaction amount in Bank/ Cash Code Currency.
Finance Book	The Finance Book in which the transaction is created.
Bank/ Cash Code	The Bank/ Cash Code in which the Receipt/ Payment for the transaction is made.
Remarks	The remarks specified by the user at the transaction level.

Check the box in the select column of the multiline to select the required records for updation.
Modify the following fields in “Transaction Details” multiline, if required:

Classification

Use the drop down list to select/ modify the Classification code you want to associate to the transaction. You can select from “Cash receipts from Customers”, “Cash Paid to Suppliers”, Cash paid to Employees”, “Selling, General & Administration Expenses”, “Income tax Paid”, “Extra ordinary Items”, “Purchase of fixed assets”, “Capital Work in Progress”, “Purchase of investments”, “Proceeds from Sale of fixed Assets”, “Proceeds from Sale of Investments”, “Advances & Loans”, “Interest Received”, “Dividend Received”, “Proceeds from Issue of Share Capital”, “Premium on Issue of Share Capital”, “Proceeds from Long Term Borrowings”, “Proceeds from Short Term Borrowings”, “Redemption of Shares”, “Redemption of Debentures”, “Interest & Financial Charges”, “Dividend Paid” and “Contra Entries”. The system displays “Blank” by default on launch of page.

Click on the “Save Details” pushbutton to save the Classification Code for the Transactions selected in the multiline.

To proceed carryout the following

Select the “Maintain Partial Cash Flow Classification” link at the bottom of the page to store more than one Classification code for a transaction.