Confirm Reversal

In this page you can select the Goods Receipt Document (GR) in the “Reversal-in-process” status and confirm its reversal.

If you are not aware of the GR you can search for the GR by specifying a list of search criteria. Based on the search criteria the list of GR is listed in the multiline. You need to specify the reason code for the GR(s) to be reversed. You can click the “Confirm Reversal” pushbutton to confirm the reversal of the GRs, which are selected

Select “Receipt Acknowledgment” link from the left pane and click on “Confirm Reversal”

The “Confirm Reversal” page appears.

Enter the following field in the header

Receipt No.

The unique code identifying the GR which is to be reversed (Alphanumeric, 18)

Select “View Receipt Document” link to view the details of the GR entered in the header
Enter the following fields in the “Search Criteria” group box

Receipt Doc. Type			Use the drop-down list box to select the type of receipt document. The different types of receipt document are general, consignment, capital, conversion, service, activity, normal, certificate On Delivery
Receipt No. From			The starting number, in the range of receipt document number, from which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents
Receipt No. To			The ending number, in the range of receipt document number, till which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents
Receipt No. From			The starting date, in the range of receipt document dates, from which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised later than this date. Leave this field blank, to retrieve all the GRs, irrespective of the starting date.
Receipt No. To			The ending date, in the range of receipt document dates, until which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised till this date. Leave this field blank, to retrieve all the GRs, irrespective of the ending date.
Folder	Use the drop-down list box to select the folder of the Receipt Document by which it is referred. The drop-down lists all the user defined values in the “Type Setup” Component for the “GR Folder”. Select “All” to display all the receipt documents irrespective of its folder
Receipt Date From	The starting date, in the range of receipt document dates, from which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised later than this date. Leave this field blank, to retrieve all the GRs, irrespective of the starting date.
Receipt Date To	The ending date, in the range of receipt document dates, until which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised till this date. Leave this field blank, to retrieve all the GRs, irrespective of the ending date.
Ref. Doc. Created At	Use the drop-down list box to select the OU where the reference document is created. Select “All” to retrieve all the GRs irrespective of the Reference document
Ref. Doc.		Use the drop-down list box to select the reference document. The list of options available are as follows
		Purchase Order – Indicates that the reference document is purchase order
		Purchase RS – Indicates that the reference document is purchase Release Slip
		Subcontract Order – Indicates that the reference document is subcontract order
		Subcontract RS – Indicates that the reference document is subcontract order release slip
		Goods Return Note – Indicates that the reference document is Goods return note
		Sales Order – Indicates that the reference documents is sale order
Ref. Doc. No. From	The starting number, in the range of reference document numbers, from which the reference document details must be retrieved. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the reference document whose reference number is similar to the code entered here. Leave this field blank, to retrieve all the reference documents irrespective of its number
Ref. Doc. No. To	The ending number, in the range of reference document numbers, till which the reference document details must be retrieved. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the reference document whose reference number is similar to the code entered here. Leave this field blank, to retrieve all the reference documents irrespective of its number
Ref. Doc. Date From	The starting reference document date, in the range of reference document dates, from which the reference document details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the reference documents that are raised later than this date. Leave this field blank, to retrieve all the reference documents, irrespective of the starting date.
Ref. Doc. Date To	The ending reference document date, in the range of reference document dates, till which the reference document details must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the reference documents that are raised till this date. Leave this field blank, to retrieve all the reference documents, irrespective of the ending date
Adhoc Item Class	Use the drop-down list box to select the item class, which represents a list of items, which are non-codified items
Ref. Doc. Folder	Use the drop-down list box to select the folder of the Reference Document. All the values existing for the reference document in the “Login OU” is displayed here
Item Code	The unique code identifying the Item (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the reference documents containing item code similar to the code entered here. Leave this field blank, to retrieve all the reference documents, irrespective of the itemThe unique code identifying the item (Alphanumeric, 32)
Variant Code	The variant of the item code (Alphanumeric,8)
Desc.	The textual description pertaining to the item-variant (Alphanumeric, 150). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the reference documents containing description similar to the description entered here. Leave this field blank, to retrieve all the reference documents, irrespective of the description of the item-varaint or Adhoc Item Class
Supplier/Customer Code	The unique code identifying the supplier or customer (Alphanumeric, 16) You can enter the supplier/customer code in full or specify it partially using the “*” character. The system retrieves all the reference documents containing supplier/customer code similar to the supplier/customer code entered here. Leave this field blank, to retrieve all the reference documents, irrespective of the supplier/customer code
Name	The name of the supplier/customer associated with reference document (Alphanumeric, 60) You can enter the name of the supplier or customer in full or specify it partially using the “*” character. The system retrieves all the reference documents containing the supplier or customer name similar to the supplier/customer name entered here. Leave this field blank, to retrieve all the reference documents, irrespective of the supplier/customer name

Click the “Search” push button to search the results based on the search criteria given above

The system displays the following fields in the “Search Results” multi-line

Receipt No.	A unique code identifying the GR
Date	The date on which the Receipt document was created
Type	The type of GR. The possible values are General, Consignment, Capital, Conversion, Service, Activity, Normal And Certificate on Delivery
Folder	The folder of the GR
Status	The status of the Receipt document. The possible values are Quantity Frozen, Values Frozen, Partial Freeze Receipt, Freeze Receipt, Partial Freeze Acceptance, Partial Freeze Movement, Freeze Movement
Ref. Doc.	The type of reference document referred by the GR. The possible values are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and sales order
Supplier Code	A unique code identifying the supplier or customer who delivers the items
Name	The name of the supplier or customer

Enter the following fields in the “Search Results” multiline

Reason Code	The unique code identifying the reason for the reversal of the receipt document (Alphanumeric, 10)
	Press Enter
	Help facility available

Note: The “Reason Code” should be in “Active status” and should be valid within the effective date of the reason code

The System displays the following information in the “Search Results” multiline

Description

The description of the reason code for reversing the receipt document

Select the receipt documents to reversed and confirmed in the multiline by selecting the checkbox available for each row and click “Confirm Reversal” pushbutton

The reason code is saved and the status of the “Receipt Document” is set to “Reversed”