View Receipt Document

This page allows you to view all the details of the GR. The page displays all the information pertaining to the Reference Document of the Receipt Document like the Referred Document type, Reference document line number, Supplier or customer code, supplier or customer name. The referred document details are displayed only if it is Pre-GR Acknowledgment, the Unloading document or the Goods Return Note.

This page allows you to view the details of the unloading document if the reference document is an “Unloading Document”. You can view the reference document line number, received quantity, quarantine quantity, quarantine bay and the inspection type for the received item in the multiline,

Select “Receipt No.” link from the Resultant Multiline or enter the Receipt Number at the top of the page and click on “View Receipt Document”

The “View Receipt Document” page appears

The system displays the following in the header

Status

The status of the GR

The system displays the following information “Receipt Details” group box:

Receipt No.	The unique code identifying the GR.
Receipt Date	The date of creation of the GR.
Receipt Folder	The folder of the GR.
Entry No.	The entry number for the unloading number. This is displayed if the reference document for the GR is “Unloading Document”.
Gate Pass No.	The unique code identifying the gate pass. This is displayed if the reference document for the GR is “Unloading Document”.
Gate Pass Date	The date of creation of the gate pass. This is displayed if the reference document for the GR is “Unloading Document”.
Carrier	The name of the carrier through which items are transported. This is displayed if the reference document for the GR is “Unloading Document”.
Carrier Name	The system displays the carrier name. Zoom facility available
Vehicle No.	The registration number of the vehicle in which the items are received. This is displayed if the reference document of the GR is “Unloading Document”.
Mode of Transportation	The transportation mode of the goods. This is displayed if the reference document of the GR is “Unloading Document”.
No. Of Items/Packages	The number of items or packages delivered by the vehicle. This is displayed if the reference document of the GR is “Unloading Doc”.
Delivery Note No.	The unique number identifying the delivery note given by the transporter.
Delivery Note Date	The date of the delivery note.
Gross Weight	The aggregate or combined weight of the item (Integer). If gross weight is entered, the weight UOM field must also be entered. The gross weight must be a whole number if the weight UOM does not allow fractions.
Net Weight	The weight of the item. It is calculated as gross weight minus tare weight.
Tare Weight	The weight of the container.
LR\WB\BL No.	The unique number identifying LR\WB\BL (Lorry Receipt \ Airway Bill \ Bill of Ladding) receipt number for creating receipt document.
LR\WB\BL Date	The date on which LR\WB\BL (Lorry Receipt \ Airway Bill \ Bill of Ladding) receipt is created.
UOM	The unit of measurement of the consignment.
Employee Code	The unique code of the employee who takes unloads the vehicle.
Remarks	Remarks for the Receipt Document. Zoom facility available.
Freeze Receipt Level	The level at which the receipt document is frozen for the next level of processing.
	Line – Indicates that the selected line is frozen for further processing. Document - Indicates that the document is frozen for further processing.
Total Value (Base)	The total value of the GR in base currency.
Freeze Receipt Date	The date on which the receipt document is frozen.

The system displays the following information in the “Ref. Doc. Details” group box

Ref. Doc.	The intermediate document referred by the receipt document. This normally refers to the intermediate reference document like the Pre-GR Acknowledgement, Unloading Document and Goods Return Note.
Ref. Doc. No.	The unique code identifying the referred document.
Ref. Doc. Line No.	The line number of the item in the referred document
Ref. Doc.	The original document referred by the receipt document. This could be the Purchase Order, Purchase Release Slip, Subcontract Order, Subcontract Order Slip, and Sale Order.
Ref. Doc. No	The unique code identifying the reference document.
Amendment No.	The number representing the last amendment made to the reference document.
Created At	The OU where the reference document is created.
Ref. Doc. Date	The date of creation of the reference document.
Type	The type of reference document. Which could be general, capital, consignment conversion, activity and service.
Ref. Doc. Folder	The classification of the reference document by which the company refers.
Invoice before GR	Displays “Yes” if invoice can be generated before goods receipt else “No” (This will be applicable if the ordering document is referred through Pre-GR Acknowledgement).
Auto Invoicing	Displays whether invoice is automatically generated on freezing the receipt document.
Supplier/Customer Code	The unique identification code which represents the supplier/customer.
Name	The name of the supplier or customer.
	Zoom facility available.
Contact Person	The contact person in the supplier organization.
Shipped From	The supplier location from which the items are shipped.
Credit Note No.	The number identifying the credit note.
LC No.	The number identifying the Letter of Credit (LC) issued by the bank.
Ref. ID.	A unique reference ID generated by the system for each LC No - Bank code combination.
LC Expiry Date	The date after which the LC becomes invalid for further transactions.

The system displays the following information in the “Project Details” group box:

Project OU	The OU where the project was created.
Project Code	The code identifying the project.
Project Description	The description of the project.

Note: The Project details will be displayed when the PO and SCO has a reference of Project Code.

Enter the following fields in the “Selection Criteria” group box

Line Status

Use the drop-down list box to select the status of the line Item

Click the “Default” pushbutton to display the receipt details in the multiline based on the line status selected in the drop-down

The system displays the following information “Line Details” multiline

Receipt Line No.	The line number of the item in the receipt document.
Ref. Doc. Line No.	The line number of the item in the reference document
Output/Input Line No.	The next level of unique line number associated with Ref. Doc Line No. For example when items are received as input items as a part of subcontract order, the line number associated with the specific input line number is displayed here. This applicable only for Subcontract Order, Subcontract Release Slip and Sale Order.
Schedule No.	The unique code identifying the schedule for which the items are received.
Schedule Date	The date on which the items needs to be delivered.
Output/Input Type	Displays the course of action through which the item is received as a result of the ordering document. This applicable only for Subcontract Order, Subcontract Release Slip. The different types are Primary Output, Secondary Output, Returnable Input and Customer Supplier Parts.
Item Code	The unique code identifying the item.
	Data hyperlink available.
Variant	The variant of the item.
Description	The textual description of the item.
Delivery Note Qty.	The number of units to be delivered as per the delivery note.
Received Qty	The actual number of units received as per the GR.
Receive Bay	The user defined location where the items are received.
Order Qty	The number of units ordered as per the reference document.
Pending Receipt Qty.	The number of units of the line item not yet received as per the reference document.
	Pending Receipt Qty = Order Quantity – Total Quantity Received + Rejected Quantity.
Quarantine Qty	The number of units quarantined.
Quarantine Bay	The location where the items quarantined are placed.
Inspection Type	The type of inspection done on the items. The possible types are Self, By Inspector and None.
UOM	The unit of measurement of the item.
Adhoc Item Class	The adhoc class to which the item belongs if the item is a non-codified item.
Drawing Revision No	The engineering drawing revision number pertaining to the line item.
Inspection Type	The inspection type of the item.
Matching Type	The matching type for the item as per the reference document. Two Way, Three Way at PO, Three way at GR, Four Way at PO and Four Way at GR.
Tolerance Type	The upper and lower order limit within which the quantity or the basic value received can vary. The tolerance limit affects the basic value of the purchase order either way. Use the drop-down list box to select the tolerance type. The tolerance types available are “Value”, “Quantity” or “Both”.
Tolerance % (+ve)	The positive tolerance percentage for the delivery of items. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 101.5 tons of the items against the 100 tons ordered. Now the ordering document line item would be closed without any further follow-up payment for the balance 1.5 tons, which is an additional portion of the ordered quantity.
Tolerance %(-ve)	The negative tolerance percentage for the delivered of items. For example, if the tolerance limit defined for an item is 2%, and the vendor dispatches 98.5 tons of the items against the 100 tons ordered. Now the ordering document line item would be closed without any further follow-up for the balance 1.5 tons, which is a negligible portion of the ordered quantity.
BOM Code	The unique code identifying the bill of material, which defines all the constituent items and their quantities of the subcontract item.
Consignment Rule	The consignment type of the reference document. The two types of consignment rules are Consumption and Break Lot
Order’s Ref Doc. Type	The type of document referred by the reference document.
Order’s Ref Doc. No.	The line number of the item referred by the reference document
Order’s Ref . Doc. Line No.	The line number of the original reference document referred by the line of item.
Other GR Received Qty	The Total number of units of the line item received in all the earlier receipts.
Other GR Accepted Qty	The total number of units accepted of the line item in all the earlier receipts.
Other GR Rejected Qty	The total number of units of the line item rejected in all the earlier receipts.
Rejected Qty	The number of units rejected.
Returned Qty	The number of units returned to the supplier.
Line Status	The status of the line item. The values that can be possibly displayed are draft, fresh, qty frozen, values frozen, Freeze Receipt, Freeze Acceptance.
Freeze Receipt Date	The date on which the line item is frozen.
PO Rate	The cost of the item specified in the PO.
Rate Per Qty.	The quantity of the item for this the PO rate is specified.
Remarks	Any comments regarding the item.

Click “Print ” pushbutton at the bottom of the page to print the receipt document.

To proceed, carry out the following

Select the “Item Details” link at the bottom of the page to view the item details
Select the “BOM Details” link at the bottom of the page to view the BOM details
Select the “View Lot No/Serial No” link at the bottom of the page to view the serial or lot number details for the line items
Select the “View Value Details” link at the bottom of the page to view the TCD Details for the line items
Select the “View Inspection Details” link at the bottom of the page to view the Inspection Details of the goods received
Select the “View Movement Details” link at the bottom of the page to view the movement details of the goods received
Select the “Attach Notes” link at the bottom of the page to View Notes
Select the “View SCO Job Work Reconciliation” link at the bottom of the page to view the reconciliation details.
Select the “Supplier Details” at the bottom of the page to view the Supplier Details
Select the “View Stock status review-OU wise” at the bottom of the page to view the Stock status review in the Organization Unit wise
Select the “View Stock Status Review –WH wise” at the bottom of the page to view the Stock status review in the Warehouse wise.
Select the “Operational Checklist” link at the bottom of the page to view the checklist recorded during goods receipt.
Select the “View Form Details” link at the bottom of the page to view the form details of the reference document.