Specify Rejection Details For Inspected Items (ins)

Specify Rejection Details

The page allows you to specify the rejection details pertaining to the line items in the Goods Receipt Document (GR). Tell me more

Select the “Specify Rejection details” link at the bottom of the “Select Receipt Document” page

The “Specify Rejection Details” appears on the screen

The system displays the following in the header

Status

The status of the GR

The system displays the following fields in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the GR
Type	The type of GR. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of reference document referred by the GR. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No.	The unique code identifying the reference document of the GR
Ref. Doc. Date	The date of creation of the reference document
Supplier/Customer Code	The unique code identifying the supplier or customer
Name	The name of the supplier or customer
	Zoom facility available

Enter the following fields in the “Search Criteria” group box

Receipt Line No. From	The starting number, from which the GR line numbers must be retrieved. (Integer).
Receipt Line No. To	The ending number, till which the GR line numbers must be retrieved. (Integer).
Output/Input Type	Use the drop-down list box to select the input/output type of the line of item in the GR. The following are displayed “All”, “None” ,”Primary Output”, “Secondary Output”, “Returnable Input” and “Customer supplier Parts”. Select “All” to display all the line numbers irrespective of its input/output type
Item Code	The unique code identifying the item (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item code is similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item code
Variant Code	The variant of the item (Alphanumeric,8) You can enter the variant in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item variant code is similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item variant code
Desc.	The textual description pertaining to the item (Alphanumeric, 40) You can enter the description in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item description is similar to the description entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item description
Lot No. From	The starting number, in the range of lot number, from which the GR details must be retrieved. (Alphanumeric, 28). You can enter the lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that falls under the lot similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its lot
Lot No. To	The ending number, in the range of lot number, till which the GR details must be retrieved. (Alphanumeric, 28). You can enter the lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that falls under the lot similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its lot
Adhoc Item Class	Use the drop down list box to search by the classification under which the non-codified items are defined. The drop-down displays all the “Adhoc item class” defined in the “Type Setup” Component and “All” is the default value. Select “all” to display all the GR irrespective of its adhoc item class
Sub Lot No. From	The starting number, in the range of sub lot number of the line items, from which the GR line items must be retrieved. (Alphanumeric, 28). You can enter the sub lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the sub lot code similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its sub lot
Sub Lot No. To	The ending number, in the range of sub lot number of the line items, till which the GR line items must be retrieved. (Alphanumeric, 28). You can enter the sub lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the sub lot code similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its sub lot
Inspection Status	The status of the Line of items in GR. The different status available are as follows “All”, “Inspected”,” Rejected”, “Quarantined” and “Tested”. Select “all” to display all the line items irrespective of its inspection status
Serial No. From	The starting number, in the range of serial numbers of the line items, from which the GR line items, must be retrieved. (Alphanumeric, 28). You can enter the serial number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the serial number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its serial number
Serial No. To	The ending number, in the range of serial number, till which the GRs details, must be retrieved. (Alphanumeric, 28). You can enter the serial number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the serial number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its serial number
Inspection Advise No.	The unique code identifying the advice given on the item post inspection (Alphanumeric, 18) . You can enter the inspection advice number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the inspection advice number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its inspection advice number
Inspection Level	Use the drop-down list box to search based on the level of inspection done to the items in GR. The drop-down lists “Document” and “Line”
Line No.	Use the drop-down list box to search by the line number of the item. The drop-down lists all the line number in the GR.
Inspected By	Use the drop-down list box to search based on who has inspected the item. The drop-down lists “All”, “Employee”, ”Agency” and “None”. Select “All” to display all the line items irrespective of its inspector

Click the “Search” pushbutton to display all the search results in the multiline
Enter the following fields in the “Default Entries” group box

Rejection Code	The unique code identifying the rejection made to the line item in GR (Alphanumeric, 20)
	Help facility available
	Press <Enter> Key

The system displays the following information in the “Default Entries” group box

Desc.

The description pertaining to the rejection code

Click the “Default” pushbutton to display all default values in the respective fields in the multiline

The System displays the following information in the “Inspection Details” group box

Receipt Line No.	The line number of the item in the GR
Item Code	The unique code identifying the item
	Data hyperlink available
Variant	The variant of the item
Lot No.	The lot number of the line item
Sub Lot No.	The sub lot number of the line item
Serial No.	The serial number of the line item

Enter the following fields in the “Inspection Details” multiline

Quantity	The number of units of the line item rejected (Integer). This value should be greater than zero. The sum of the quantity specified for each rejection code for the receipt line number should not be greater than the “Total Rejected Quantity”
Rejection Code	The unique code identifying the rejection done to the line item (Alphanumeric, 20). The value should not be blank if quantity is entered
	Help facility available
	Press <Enter> Key

The system displays the following:

Total Rejected Qty.	The number of units of the line item rejected
UOM	The unit of measurement of the line item
Output/Input Type	The input/Output type of the line of item in the GR. The possible values are ”Primary Output”, “Secondary Output”, “Returnable Input” and “Customer supplier Parts”
Item Description	The description pertaining to the line item
Line status	The status of the line number. The possible values displayed are Draft, Fresh, “Quantity Frozen”, “Values Frozen”, “Freeze Receipt” and “Freeze Acceptance”
Freeze Acceptance Date	The date of “Freeze Acceptance”, which takes the line of item for further processing

Check the box in the “Select” column of the multiline, mark the GR
Click the “Specify Rejection Details” pushbutton

The rejection details are saved to the GR

Click the “Freeze Acceptance” pushbutton

The status of the selected line item(s) is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Line”, the status of the GR is set “Freeze Acceptance” if the status of all the line items is “Freeze Acceptance”. The status of the GR is set to “Partial Freeze Acceptance” if the status of atleast one line items is “Freeze Acceptance” and rest are in the “Freeze Receipt” status

The status of the all the line items is set to “Freeze Acceptance” if the “Freeze Acceptance Level” is “Document”

To proceed, carry out the following

Select the “Item Details” link at the bottom of the page to view the details pertaining to the selected line item in the multiline
Select the “Specify Movement Details” link at the bottom of the page to specify the movement details specific to the line items.
Select the “Supplier Details” link at the bottom of the page to view the details specific to the supplier of the GR

Specify Rejection Details – An overview

This is only specified for those line items which has a rejection quantity. The system displays all the GR details like the GR number, GR date, GR type. The system also displays the reference document details such as the reference document number, date of creation of reference document and supplier details like the supplier code and name.

You can carry out the search for the set of line numbers using the range of the line numbers, item code, variant of the item, description of the item, lot, sub-lot, serial number of the item, the inspection status, the person who has inspected the items. Based on the search criteria the GR line numbers are listed in the multiline.

For each line item you can specify the number of units rejected and the unique code identifying the reason for rejection. You can freeze the document for the acceptance by clicking the “Freeze Acceptance” pushbutton. Freeze Acceptance is done for the items whose inspection type is “Self” or “Third Party”. Freeze Acceptance is complete only when the received quantity of the GR is split as accepted and rejected quantity. Once Freeze acceptance is done the GR is now available for movement.