Specify Movement Details

This page allows you to select a range of line items in the Goods Receipt Document (GR) for which movement details can be specified. Tell me more

Select the “Specify Movement Details” link at the bottom of the “Edit Movement Details”

The “Specify Movement Details” page appears on the screen

The system displays the following in the header

Status

The status of the GR

The system displays the following fields in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the GR
Type	The type of GR. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The type of reference document referred by the GR. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No.	The unique code identifying the reference document of the GR
Ref. Doc. Date	The date of creation of the reference document
Supplier/Customer Code	The unique code identifying the supplier or customer
Name	The name of the supplier or customer
	Zoom facility available

Enter the following fields in the “Receipt Details” group box

Movement Level	Use the drop-down list box to select the movement level of the items in the GR. The different options available are as follows
	Line – Indicates individual line items are moved to the warehouse
	Document – Indicates all line items of the GR are moved to the warehouse
Movement Date	The date of movement of the GR items to the warehouse

Enter the following fields in the “Selection Criteria” group box

Receipt Line No. From	The starting number, from which the GR line numbers must be retrieved. (Integer).
Receipt Line No. To	The ending number, till which the GR line numbers must be retrieved. (Integer).
Output/Input Type	Use the drop-down list box to select the input/output type of the line of item in the GR. The following are displayed “All”, “None” ,”Primary Output”, “Secondary Output”, “Returnable Input” and “Customer supplier Parts”. Select “All” to display all the line numbers irrespective of its input/output type
Item Code	The unique code identifying the item (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item code is similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item code
Variant Code	The variant of the item (Alphanumeric,8) You can enter the variant in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item variant code is similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item variant code
Desc.	The textual description pertaining to the item (Alphanumeric, 40) You can enter the description in full or specify it partially using the “*” character. The system retrieves all the GR line numbers whose item description is similar to the description entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its item description
Lot No. From	The starting number, in the range of lot number of the line items, from which the GR line items must be retrieved. (Alphanumeric, 28). You can enter the lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the lot number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its lot
Lot No. To	The ending number, in the range of lot number of the line items, till which the GR line item details must be retrieved. (Alphanumeric, 28). You can enter the lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the lot number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its lot
Warehouse Code	Use the drop-down list box to select the warehouse where the items are stored. Select “All” to display all the GR line number irrespective of its warehouse.
Sub Lot No. From	The starting number, in the range of sub lot number of the line items, from which the GR line items must be retrieved. (Alphanumeric, 28). You can enter the sub lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the sub lot code similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its sub lot
Sub Lot No. To	The ending number, in the range of sub lot number of the line items, till which the GR line items must be retrieved. (Alphanumeric, 28). You can enter the sub lot number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the sub lot code similar to the code entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its sub lot
Accounting Unit	Use the drop-down list box to select the accounting unit by which the GR line numbers is searched. The drop-down lists all the finance books that are mapped to the GR OUs. Select “All” to display all the GR line numbers irrespective of its accounting unit
Serial No. From	The starting number, in the range of serial numbers of the line items, from which the GR line items, must be retrieved. (Alphanumeric, 28). You can enter the serial number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the serial number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its serial number
Serial No. To	The ending number, in the range of serial number, till which the GRs details, must be retrieved. (Alphanumeric, 28). You can enter the serial number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the serial number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its serial number
Inspection Advise No.	The unique code identifying the advice given on the item post inspection (Alphanumeric, 18) . You can enter the inspection advice number in full or specify it partially using the “*” character. The system retrieves all the GR line numbers that has the inspection advice number similar to the number entered here. Leave this field blank, to retrieve all the GR line numbers irrespective of its inspection advice number
Inspected By	Use the drop-down list box to search based on who has inspected the item. The drop-down lists “All”, “Employee”, ”Agency” and “None”. Select “All” to display all the line items irrespective of its inspector

Click the “Search” pushbutton to display all the search results in the multiline
Enter the following fields in the “Default Entries” group box

Warehouse Code	The unique code identifying the warehouse where the items is moved (Alphanumeric, 10) This can be modified only if Warehouse modifiable is yes
	Help facility available
Zone	The unique code identifying the zone within the warehouse where the item is moved (Alphanumeric, 10)
	Help facility available
Bin	The unique code identifying the bin within the zone where the items is moved (Alphanumeric, 10)

Click the “Default” pushbutton to display the default values in the “Lot Details” multiline fields in the respective fields.

The system displays the following information in the “Movement Details” multiline

Receipt Line No.	The unique code identifying the GR
Item Code	The unique code identifying the item
Variant	The variant of the item
To Be Moved Qty	The number of units to be moved to the warehouse

Enter the following fields in the “Movement Details” group box

Moved Quantity	The number of units of item to be moved to the warehouse. This should be greater than zero
	The sum of the moved quantity when moved to different warehouse must be less than or equal to the “To be moved Qty”
	When the total number of units of the line item is equal to the value in the “Moved Quantity” then the status of the GR line item is set to “Moved” on clicking the “Move” pushbutton. If the value in this field is less then the total quantity of the line item the status of the GR line item is set to “Partially Moved” on clicking the “Move” pushbutton

The system displays the following:

UOM	The unit of measurement of the item
Warehouse Modifiable	Displays “yes” if the warehouse can be modified (if the item is dispositionable) else “no”

Enter the following fields in the “Movement Details” group box

Warehouse Code	The unique code identifying the warehouse where the items is moved (Alphanumeric, 10) This can be modified only if Warehouse modifiable is yes
	If the type of GR is “Capital” then the warehouse specified here should be of “Capital” type
	Help facility available
Zone	The unique code identifying the zone within the warehouse where the item is moved (Alphanumeric, 10)
	Help facility available
Bin	The unique code identifying the bin within the zone where the items is moved (Alphanumeric, 10)

The system displays the following:

Output/Input Type	The input/Output type of the line of item in the GR. The possible values are ”Primary Output”, “Secondary Output”, “Returnable Input” and “Customer supplier Parts”
Item Description	The textual description pertaining to the item
Line Status	The status of the line number. The possible values displayed are Freeze Acceptance and Partially Moved
Zone	The unique code identifying the zone within the warehouse where the item is moved (Alphanumeric, 10)
Movement Date	The date of movement of the items. This date should not be earlier than the “Freeze Acceptance Date”
Alternate Quantity	The alternate unit of measurement for a catchweight item. The system throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item.
Alternate UOM	The alternate quantity for a catchweight item. System throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item. If alt Uom does not allow fractions then it is mandatory for alt quantity to be a whole number.

Enter the following:

Movement Remarks

Any comments regarding the item. (Alphanumeric,255).

Note: If Remarks is not provided, then the system concatenates Item Desc/Qty-UOM/Currency Code@Rate and displays as Movement Remarks at line level.

Click the “Select” check box of the Receipt Line numbers
click the “Specify Movement details” Pushbutton to save the movement details of the selected receipt line numbers

The Movement Details are saved to the GR

Click the “Move” Pushbutton to move the items to the warehouse which are in the “Freeze Acceptance” or “Partially Moved” status

If the “Movement Level” is set to “Line” then the status of the selected item(s) is set to “Moved” if the quantity of the line item is equal to the total moved quantity and it is set to “Partially Moved” if the total moved quantity is less than the line item quantity.

If the “Movement Level” is set to Document the status of all the line items is set to “Moved” if the quantity of the line item is equal to the total moved quantity and it is set to “Partially Moved” if the total moved quantity is less than the line item quantity. The status of the GR is set to “Moved” if all the line items are in the “Moved” status and it is set to “Partially Moved” if atleast one line item is set to “Partially Moved” and all the other line items are in the “Freeze Acceptance” status.

To proceed, carry out the following

Select the “Item Details” link at the bottom of the page to view the details pertaining to the selected line item in the multiline
Select the “Warehouse Details” link at the bottom of page to view the warehouse details pertaining to the selected line item in the multiline
Select the “Specify lot details” link at the bottom of the page to specify the lot details specific to the line items
Select the “Specify Sub-Lot/Serial No Details” link at the bottom of the page to specify the sub-lot and serial number details specific to the line items
Select the “Specify Assignment to Consumption Points” link at the bottom of page to assign the items to the consumption points
Select the “Specify Container Details” link at the bottom of the page to specify the container details specific to the line items.
Select the “View Stuffing” link at the bottom of the page to view the stuffing transactions.
Select the “Supplier Details” link at the bottom of the page to view the details specific to the supplier of the GR
Select the “View Stock Status Review – OU Wise” link at the bottom of the page to view the status of the stock based on the OU
Select the “View Stock Status Review – WH Wise” link at the bottom of the page to view the status of the stock based on the warehouse.
Select the “Operational Checklist” link at the bottom of the page to specify the checklist details required during the movement of the item.

Specify Movement Details – An Overview

Movement is normally done based on the type of the item. The service or Non-codified items cannot be moved to the warehouse and they have to be moved to the consumption points, dispositionable items can only be moved to the warehouse and codified items can be moved both to the warehouse and to the consumption points.

If the reference document is Subcontract Order or Subcontract Release Slip and the type is “Activity Subcontracting” then the subcontract item (Primary Output) should be moved to the work order.

The system displays all the GR details like the receipt number, date of creation of the GR, the type of the GR. The system also displays the reference document details such as the reference document number, date of creation of reference document and supplier details like the supplier code and name.

You carry the search for the set of line numbers, item code, variant of the item, description of the item, lot, sub-lot, serial number of the item, the inspection status and the person who has inspected the items. Based on the search criteria the GR line numbers are listed in the multiline.

You can specify the movement details for the line items in the multiline such as the code identifying the warehouse, the zone within the warehouse, the bin within the zone where the items are stored.

This page allows you to move the line item(s) to the warehouse by clicking the “Move” pushbutton. The movement of the items can be done either at the line level or at the document level. When movement is done for the line level only the selected line item(s) are moved to the warehouse. Whereas when the movement is done at the document level all the line item(s) are moved to the warehouse.