Specify Sub-Lot/Serial No. Details During Movement

Specify Sub Lot / Serial Number Details

This page allows you to specify the sub-lot details for the line items in the Goods Receipt Document (GR) during movement of items to the warehouse. Tell me more

Select the “Specify Sub Lot / Serial Number Detailss” link at the bottom of “Specify Movement details” page

The “Specify Sub Lot / Serial Number Details” appears

The system displays the following in the header

Status

The status of the GR

The system displays the following fields in the “Receipt Details” group box

Receipt No.	The unique code identifying the GR
Date	The date of creation of the GR
Type	The type of GR. The different types are General, Consignment, Capital, Conversion, Service, Activity, Normal and Certificate on Delivery.
Ref. Doc.	The ordering document referred by the GR
Ref. Doc. No.	The unique code identifying the reference document
Date	The date of creation of the reference document
Supplier/Customer Code	The unique code identifying the supplier or customer
Name	The name of the supplier or customer
	Zoom facility available

Enter the following details in the “Item Details” group box

Line No.	Use the drop-down list box to select the line number of the item in the GR. The drop-down lists all the line items in the GR that are Lot Controlled/Serial Number Controlled.
Lot No.	Use the drop-down list box to select the lot number of the line number in the GR

The system displays the following fields in the “Item Details” group box based line number selected in the “Line No” combo box

Line Status	The status of the line number.
Item Code	The unique code identifying the item
Variant Code	The variant of the item
Desc.	The textual description pertaining to the item
	Zoom facility available
Line Item Qty.	The number of units of the line item received
Lot Qty.	The number of units of the item received in the lot
UOM	The unit of measurement of line item
Line Item Alternate Quantity	The alternate number of units of the item line received for a catchweight item.
Lot Alternate Quantity	The alternate number of units received in the lot for a catchweight item.
Alternate UOM	The alternate unit of measurement for a catchweight item.

Enter the following fields in the “Default Entries” group box

Qty.	The number of units received in the sub-lot (Integer)
Mfr. Date	The manufacturing date of the line item (Date Format)
Alternate Quantity	The alternate quantity for a catchweight item. System throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item. If alt Uom does not allow fractions then it is mandatory for alt qty to be a whole number.

Click the "Default" pushbutton to display the values in the “Default Entries” group in the corresponding fields in the multiline
Enter the following fields in the “Sub-Lot Details” group box

Source Sub-Lot No.	The unique code identifying the sub-lot by the supplier or customer (Integer)
Source Serial No.	The serial number of the item as specified by the supplier (Alphanumeric, 18)
Sub Lot No.	The sub-lot number given for lot (Alphanumeric, 28)
Serial No.	The serial number of the item (Alphanumeric, 28).

Note: The serial number can be specified without specifying the sub-lot number. In that case the serial number is specific to the lot number selected in the drop-down list

Qty.	The number of units in the Sub-Lot/Serial Number (Integer) This should not be blank if sub-lot number is entered for the row. This value should be greater than zero
Alternate Quantity	The alternate quantity for a catchweight item. System throws an error if this field is left blank for a catchweight item. The system throws an error if this field is entered for a non catchweight item. If alt Uom does not allow fractions then it is mandatory for alt qty to be a whole number.
Mfr. Date	The manufacturing date of the line item (Date Format) This cannot be greater than the receipt date. This should not be blank if the manufacturing date is specified for the row

The system the following information in the “Sub-Lot / Serial No. Details” multiline

Sub-Lot/Serial No. Generated By	This can be either system, user or supplier
	System – Indicates that the source lot number and lot number are generated by the system when it is specified by the user
	User – Indicates that the lot number
	Supplier – If source Lot no. is entered

Click the “Specify Sub-Lot No.” pushbutton to save sub-lot details when they are “Lot Controlled”

The sub-lot details are saved to the GR

Click the “Specify Serial No.” Pushbutton to save the serial number of the items if the items are “Serial Controlled”

The serial number details are saved to the GR

Click the “Move” pushbutton to move the items to the warehouse
If the “Movement Level” is set to “Line” then the status of the selected item(s) is set to “Moved” if the quantity of the line item is equal to the total moved quantity and it is set to “Partially Moved” if the total moved quantity is less than the line item quantity.
If the “Movement Level” is set to Document the status of all the line items is set to “Moved” if the quantity of the line item is equal to the total moved quantity and it is set to “Partially Moved” if the total moved quantity is less than the line item quantity. The status of the GR is set to “Moved” if all the line items are in the “Moved” status and it is set to “Partially Moved” if atleast one line item is set to “Partially Moved” and all the other line items are in the “Freeze Acceptance” status.

To proceed, carry out the following

Select the “Specify Container Details” link at the bottom of the page to specify the container details.

Specify Sub-Lot/Serial No. Details – An Overview

This page displays the GR details such as the receipt number, receipt date, the reference document number of the GR and the supplier or customer name.

On giving the GR line number, the system displays all the item details such as the item code, variant of the item, description of the item, the OU where the item is received and the status of the line item.

This page allows you to select the lot number of the item for which the sub-lot details can be specified. All the sub-lot details such as sub-lot number, serial number of the item within the sub-lot, the quantity of items received in the sub-lot can be specified. You can also specify the sub-lot number, serial number given to the item by the supplier in the multiline.

This page allows you to move the line item(s) to the warehouse by clicking the “Move” pushbutton. The movement of the items can be done either at the line level or at the document level. When movement is done for the line level only the selected line item(s) are moved to the warehouse. Whereas when the movement is done at the document level all the line item(s) are moved to the warehouse.