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This page allows you to specify the tax, charges and discount for the Goods Return Note (GRN). Tell me more
Select the “Specify TCD Details” at the bottom of the “Create Return Note” page to specify Tax, Charges and Discount details for the returned items
The “Specify TCD Details” page appears
The system displays the status in the header
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Status |
The status of the return note. It can be “Draft”, “Fresh” or “Frozen”. |
The system displays the following information in the “Return Note Details” group box
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Return Note No. |
The unique code identifying the GRN sent to the supplier or customer to whom the GRN is sent |
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Supplier Code |
The unique code identifying the supplier |
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Name |
The name of suppler or customer |
Enter the following fields in the “Specify TCD Details” group box
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TCD Level |
Use the drop-down list box to select the level at which the Tax, Charges and Discounts are applied. The options available are as follows |
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Line No. |
Use the drop-down list box to select the line number of the item in the GRN. The drop-down lists all the line numbers in the GRN. The lowest of all the GRN line numbers is set as the default value |
Note: The “Line No” will be blank if the “TCD Level” is “Document”
The system displays the following information in the “Return Note Details” group box on the selection of the line number of the Return Note in the “Line No” drop-down list
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Item Code |
The unique code identifying the line item in the GRN |
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Variant Code |
The variant of the item |
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Desc. |
The textual description of the item |
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Zoom facility available |
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Qty. |
The number of units of the line item |
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UOM |
The unit of measurement of the line item |
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Currency |
The transaction currency of the line item |
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Basic Value |
This is the sum of the basic values of all the line items in the GRNs. This is displayed when the “Freeze Return Note” or “Specify Taxes and Charges Details” pushbutton is pressed. |
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Total TCD Value |
The sum of all document level TCDs for the GRN. This is displayed when the “Freeze Return Note” or “Specify TCD Details” pushbutton is pressed |
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Total TCD Value= Sum of all TCD amounts specified (for the line items or document depending on the TCD level) Taxes + Charges –Discount |
Enter the following fields in the “TCD Details” multiline. The Values are defaulted on the selection of the line number in the “Line No.” drop-down list
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TCD Code |
The unique code identifying the tax or charge or discount (Alphanumeric, 10) Mandatory |
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Help Facility Available |
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Press <Enter> Key |
Note: The TCD Code must not be blank if any column in the row has values
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Variant |
The variant of the TCD Code. Mandatory This is displayed based on the TCD Code entered (Alphanumeric, 32) |
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Press <Enter> Key |
Note: This must not be blank if TCD code entered
The system displays the following information in the “TCD Details” multiline
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Type |
The type of the TCD stating whether it is Tax or Charges or Discount type. |
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Basis |
The basis of charges made to the item, it can be “flat”,” percentage” or “unit rate” |
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Variant Value |
The variant value of the “TCD Code” |
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Description |
The textual description of the TCD Code |
Enter the following fields in the “TCD Details” group box
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Amount |
The TCD Amount for the Line item. This value is calculated and displayed depending upon the Variant value, basis, mapping of the TCD code. (Integer) |
Note: The amount must be greater than or equal to zero if TCD basis is “Flat”. The amount is modifiable only if the TCD basis “Flat”
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Currency |
Use the drop-down list box to specify the transaction currency of the TCD. The drop-down lists all the currency values available for the financial company to which the GR component is mapped in the “Organization Setup” component is displayed here. |
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Supplier Code |
The unique code identifying the supplier (Alphanumeric, 16) |
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Press <Enter> Key |
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Help facility available |
Note: The amount must be greater than or equal to zero if TCD basis is “Flat”. The amount is modifiable only if the TCD basis “Flat”
The system displays the following:
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Name |
The name of the Supplier |
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Press <Enter> Key |
Enter the following details:
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CC Usage |
Use the drop-down box to select the cost center usage (consumption Point) for the item. The drop-down lists all the CC usages defined for the “Purchase Cost Center” in the “Cost Rule Definition” component. The CC usage is specified whenever an item is moved to a Cost Center instead of a warehouse for e.g. Service Item/ Adhoc Item. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”. |
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TCD Class |
Use the drop-down list box to select the user-defined TCD class values as defined in the “Type Setup” component |
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Analysis Code |
The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes. (Alphanumeric, 5). |
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Press <Enter> Key |
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Help facility available |
Note: Analysis code cannot be blank if the item has more than one analysis code
Analysis code must exists and be effective and active on the transaction date
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Sub Analysis Code |
The unique code identifying the sub analysis which is a part of the analysis code (Alphanumeric, 5) |
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Press <Enter> Key |
Note: Sub-analysis code cannot be empty if one exists for “Analysis Code”
The system displays the following information in the “TCD Details” group box
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Account Rule |
The rule pertaining to the TCD Code whether it is treated as Expense or Included in the cost of the item |
The TCD details are saved to the GRN and the status of the document is set to “Fresh”
Click the “Freeze Return Note” pushbutton to save the Tax and Charges details and approve it for further processing if other taxes and charges are not involved for the items
The TCD details are saved to the GRN and the status of the document is set to “Frozen”
To proceed, carry out the following
Select the “View TCD details” link at the bottom of the page to view the TCD details
Select the “View Supplier” link at the bottom of the page to view the supplier details
Select the “Specify Other Tax and Charges Details” link at the bottom of the page to specify the Other Tax and Charges for the items returned to the supplier or customer
Select the “Attach Notes” link at the bottom of the page to attach any additional information to Return Note
Specify TCD Details – An overview
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Whenever the Goods Return Note (GRN) is created, in addition to the quantity and rate, applicable taxes such as duty, sales tax, discount and freight charges has to be recorded. The tax, charges and the discount (TCD) vary from time to time.
The page displays the GRN number, supplier code and the supplier name. The TCD can be applied either at the line level or at the document level of the GRN. If the TCD is applied at the line level you can select the line number of the item in the GRN. On giving the line number, the system displays all the item details such as the item code, variant of the item, description of the item, UOM of the item.
The TCD details such as the TCD code and variant combination are displayed if it is defined in the ordering document. This can be modified if the TCD basis is “Flat”
You can freeze the GRN in this page for further processing by clicking the “Freeze” pushbutton provided there are not other taxes and charges attached with the document. On freezing the status of the GRN is set to “Frozen”
