Select Receipt Document For Viewing

Select Reference Document

This page allows you to select the receipt document for viewing. You can directly enter the receipt document number if you know the exact code, or carry out the search using the receipt document number, date on which the receipt document was raised, the type of the receipt document, the status of the receipt document, the code of the item in the receipt document, the variant of the item in the receipt document, the supplier or customer of the receipt document and the name of the supplier or customer

Select the "View Receipt Document" under the "Receipt Acknowledgment" business component

The “Select Receipt Document” page appears.

Enter the following fields in the header

Receipt No.

The unique code identifying the receipt document

Select the “View Receipt Document” link by the side of the “Receipt No.” field to view the details pertaining to that receipt document
Enter the following fields in the “Search Criteria” group box

Receipt Doc. Type	Use the drop-down list box to select the type of receipt document. The different types of receipt document are general, consignment, capital, conversion, service, activity, normal, certificate On Delivery
Receipt No. From	The starting number, in the range of receipt document number, from which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents
Receipt No. To	The ending number, in the range of receipt document number, till which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents
Folder	Use the drop-down list box to select the classification of the Receipt Document by which it is referred. The drop-down lists all the user defined values in the “Type Setup” Component for the “GR Folder”. Select “All” to display all the receipt documents irrespective of its folder
Receipt Date From	The starting date, in the range of receipt document dates, from which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised later than this date. Leave this field blank, to retrieve all the GRs, irrespective of the starting date.

Note: The date entered in the “Receipt Date from” must be less than the “Receipt Date to”

Receipt Date To	The ending date, in the range of receipt document dates, until which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised till this date. Leave this field blank, to retrieve all the GRs, irrespective of the ending date.
Status	Use the drop-down list box to search by the status of the receipt document. The combo is loaded with values “All”, “Deleted”, “Draft”, “Freeze Acceptance”, “Freeze Movement”,” Fresh”, “Freeze Receipt”, “Partially Freeze Acceptance”, “Partially Freeze Movement”, “Partially Freeze Receipt”, “Quantity Frozen” and “Value Frozen”. The system displays “All” by default on launch of the page.
Ref. Doc. Created At	Use the drop-down list box to select the organization unit where reference document was created. The drop-down is populated with blank option which is the default, Login Organization unit and all ordering Organization units of Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Sale Order (GRN will be for the login OU)
Adhoc Item Class	Use the drop down list box to select the classification under which the non-codified items are defined. The drop-down displays all the “Adhoc item class” defined in the “Type Setup” Component and “All” is the default value. Select “all” to display all the receipt document irrespective of its adhoc item class
Ref. Doc.	Use the drop-down list box to select the type of reference document. The list of options available are as follows
	Purchase Order – Indicates that the reference document is purchase order
	Purchase RS – Indicates that the reference document is purchase release slip
	Subcontract Order– Indicates that the reference document is subcontract order
	Subcontract RS – Indicates that the reference document is subcontract release slip
	Pre-GR Ack – Indicates that the reference document is Pre-GR acknowledgment
	Unloading Doc - Indicates that the reference document is unloading document
	Goods Return Note - Indicates that the reference document is goods return note
	Sale Order - Indicates that the reference document is sale order
	All – All types of reference document
Ref. Doc. No. From	The starting number, in the range of reference document number, (from which the receipt document is created) needs to be displayed. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose reference document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt document
Ref. Doc. No. To	The ending number, in the range of reference document number, (till which the receipt document is created) needs to be displayed. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose reference document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt document
Ref. Doc. Folder	Use the drop-down list box to search by OU where the reference document of the GR was created. The drop-down lists “All” and “Blank” option. Select “All” to display all the receipt documents irrespective of the OU where the reference document was created
Ref. Doc. Date From	The starting date, in the range of reference document dates from which the receipt documents of the reference document must be retrieved (Date Format) Ensure this date is lesser than or equal to The system date. The system lists all the receipt documents that have the reference document raised later than this date. Leave this field blank, to retrieve all the GRs, irrespective of the starting date of the reference document.
Ref. Doc. Date To	The ending date, in the range of reference document dates till which the receipt documents of the reference document must be retrieved (Date Format). Ensure this date is lesser than or equal to The system date. The system lists all the receipt documents that have the reference document raised till this date. Leave this field blank, to retrieve all the GRs, irrespective of the ending date of the reference document
Item Code	The unique code identifying the item of the receipt document (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing item code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the item.
Variant Code	The variant of the item of the receipt document (Alphanumeric, 8) You can enter the variant code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing variant code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the variant of the item.
Desc.	The textual description of the item in the reference document. (Alphanumeric, 40) You can enter the description in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing description similar to the item description entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the description of the item
Supplier/Customer Code	The unique code identifying the supplier or customer of the GR (Alphanumeric, 16) You can enter the supplier or customer code in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer code similar to the code entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer
Name	The name of respective to the supplier (Alphanumeric, 60) You can enter the supplier or customer name in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer name similar to the name entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer name

Click the “Search” pushbutton, to retrieve the details in the multiline

The system displays the following information in the “Search Results” multiline

Receipt No.	The unique code identifying the receipt document. This is displayed as a hyper-link which can be clicked to view the details pertaining to this receipt number
Date	The date on which the receipt document was raised
Type	The type of receipt document
Status	The status of the receipt document. The possible statuses available are draft, fresh, qty frozen, values frozen, partial FR, FR, partial FA and FA
Supplier/Customer Code	The unique code identifying the supplier of the receipt document
Name	The name of the supplier or customer
Ref. Doc.	The original reference document which is referred by the receipt document
Ref. Doc. No.	The intermediate reference document which is referred by the receipt document
Type	The type of the Receipt document created. The different types could be normal, certificate on delivery, general, capital, consignment, conversion, activity, service
Tran Currency	The transaction currency.
Basic Value	The basic value of the receipt document in transaction currency.
Total Value	The total value of the receipt document in transaction currency.
Basic Value (Base)	The basic value of the receipt document in Application Base currency.
Total Value (Base)	The total value of the receipt document in Application Base currency.

Click the “Purchase Register” pushbutton to view the details of Goods Receipt documents in Freeze Movement and Partially Moved status for any given date range.
Click the “Print” pushbutton to print the goods receipt note details.