Maintain Cargo Clearance

You must enter the import purchase order number and the system retrieves the shipping and delivery details corresponding to the selected import purchase order. You can enter the additional details. Tell me more.

Select “Maintain Cargo Clearance” link from the left pane.

The “Maintain Cargo Clearance” page appears.

Enter the following fields in the header.

Cargo Clearance No.

The unique number identifying the cargo clearance must be entered, if you had selected the Numbering series as “Manual” (Alphanumeric, 20) Mandatory.

Otherwise, the system generates the cargo clearance number on saving the clearance details.

Transaction Date

The date on which the cargo clearance procedure was carried out (Date Format) Mandatory.

Numbering Series

Use the drop-down list box to select the numbering series to auto-generate the cargo clearance number in a specific format. If the Numbering series is “Manual”, the cargo clearance number is user defined. Mandatory.

Enter the following in the “PO Details” group box.

Created at OU	Use the drop-down list box to select the organization unit at which the purchase order was created
PO No	A unique identification number of the import purchase order (Alphanumeric, 18).
	Help facility available

The system displays the following in the “PO Details” group box

Amendment No.	The amendment number of the imports purchase order.
PO Type	The type of the purchase order. It can be General or Capital,
Supplier Code	The code or Identifier of the supplier who supplies goods for the purchase order.
PO Currency	The currency specified in the purchase order.
Exchange Rate	The exchange rate in which the purchase order value is computed corresponding to the base currency of the company, if the currency specified for the PO is different from the base currency. If the PO is in base currency, then the exchange rate is 1(One).

The system displays the following in the “Shipping and Delivery Details” group box for the selected purchase order.

INCO Term	The International Commercial Terms of the customer’s shipping ID. These are commercial terms used for freight. The values are populated from the "Category" business component where Category is “INCO Terms” and values are category types under category.
INCO Place	The place or destination point associated with the specified INCO term. For instance, in case of FOB, this would be the FOB point.
Transshipment	The system displays “Yes” or “No” to indicate whether transhipment is allowed or not.
Mode of Transportation	The mode of transport for the transfer of goods from the supplier to the customer.
Carrier	The carrier in which the goods are transported.
Ship Partial	The system displays “Yes” or “No” to indicate whether partial shipment is allowed or not.
Packing Remarks	Any remarks pertaining to the packing of goods.
Shipping Remarks	Any remarks pertaining to the shipping of goods.

Enter the following in the “Additional Details” group box.

Duty	Use the drop-down list box to select the duty. The options available are “Under Duty” and Under Bond”. If you select “Under Duty”, the payment on duty will be immediate and goods can be moved to the normal warehouse, whereas if you select “Under Bond”, the payment on duty can be postponed according to the details in the bond and the goods are moved to the bonded warehouse.
Bill of Entry No.	The number identifying the bill of entry (Alphanumeric, 18). Mandatory.
Bill of Entry Date	The date on which the bill or entry was created (Date Format). Mandatory.
L/C Ref. No.	The unique letter of credit reference number (Alphanumeric, 20).
AWB/Bill of Lading No.	The unique Airway bill or bill of lading number (Alphanumeric, 20).
AWB/Bill of Lading Date	The date on which the Airway bill or Bill of lading was created (Date Format).
Country of Origin	The country of origin of the supplier. (Alphanumeric, 20).
Voyage ID	The unique voyage number.
IE Code	The unique code of the importer/exporter (Alphanumeric, 20).

Enter the following fields in the “Additional Details” group box:

LC No.	The number identifying the Letter of Credit (LC) issued by the bank. (Alphanumeric, 30).The Ref. ID. and LC No combination is unique.
	Help facility available.
Ref. ID.	A unique reference ID generated by the system for each LC No - Bank code combination. (Alphanumeric, 70).
	Help facility available.

The system displays the following information in the “Additional Details” group box:

LC Expiry Date

The date after which the LC becomes invalid for further transactions.

Note: The system computes and displays the Net Duty Amount in the “Additional Details” group box after entering and saving the details in the “Duty Calculation” tab.

The system displays the following tabs, namely, “Main”, “Assessable Value”, “Duty Calculation” and “Bond Details”.

Maintain Cargo Clearance - Main – An Overview

This tab allows you to record the cargo clearance details of the selected purchase order. You can view the item details and the warehouse details in the multiline. You can specify the bonded warehouse in the multiline, if you selected “Duty Type” as “Under Bond” in the Additional Details” group box.

Click on the “Main” tab in the “Maintain Cargo Clearance” page.

The system displays the following in the multiline for the selected purchase order.

Line No.

A unique identification line number of the cargo clearance

Edit the following fields, if required.

PO Line No.	A unique identification number of the purchase order (Alphanumeric, 4).
	Help facility available
Schedule Line No.	A unique identification number of the schedule (Alphanumeric, 4).

The system displays the following in the multiline for the selected purchase order.

Item Code	The code identifying the item.
Item Variant	The variant code associated with the Item code.
Item Variant Desc.	A description of the item variant.
UOM	The unit of measurement of the item to be supplied.

Edit the following fields, if required

Note: You can edit the following fields, only if you selected the “Duty” as “Under Bond” in the Additional Details” group box.

Warehouse Code	The unique code/identifier of the warehouse where the items are stored before consumption (Alphanumeric, 10). Note that if you selected duty type as “Under Bond”, this field should represent a bonded warehouse code. If duty type is “Under Duty” then the warehouse fetched here is the warehouse specified in the Purchase Order. This warehouse code cannot be changed if the item is Dispositionable.
	Help facility available
Zone	A unique code identifying the zone in the warehouse (Alphanumeric, 10).
	Help facility available
Bin	A unique code identifying the bin in the zone (Alphanumeric, 10).
	Help facility available
Received Qty.	The quantity of goods that was received (Integer).

The system displays the following in the multiline for the selected purchase order

Receipt At

The receiving organization unit of the line item is displayed.

Already Cleared

The quantity of goods cleared through cargo clearance.

Click on the “Maintain Cargo Clearance” pushbutton to maintain the cargo clearance details.

The system saves the details and updates the Status to “Draft”.

The system generates the Cargo Clearance Number, if you have not opted for manual entry.

To delete the cargo clearance details, click on the Delete pushbutton.

Note : You can delete the cargo clearance details of “Draft” status or “Fresh” status

Maintain Cargo Clearance - Assessable Value – An Overview

This tab allows you to compute the assessable value for each item against the purchase order. The cost incurred includes, the freight charges, insurance charges, unloading commission, landing charges and other miscellaneous charges pertaining to the clearance of the items against the purchase order.

Click on the “Assessable Value” tab in the “Maintain Cargo Clearance” page.
Enter the following.

Freight	Use the drop-down list box to select whether the freight charges must be paid as a percentage or actual value. The valid options are “By Percent”, “By Value”.
Freight Currency	The freight currency may be base currency or purchase order currency (Alphanumeric, 10).

The system displays the following.

Exchange Rate

The exchange rate of the currency.

Enter the following.

Insurance	Use the drop-down list box to select whether the insurance must be paid as a percentage or actual value.
Insurance Currency	The insurance currency may be base currency or purchase order currency. The valid options are “By Percent”, “By Value” (Alphanumeric, 10).

The system displays the following.

Exchange Rate

The exchange rate of the currency.

Edit the following, if required.

Note: The following fields must be entered only if you had selected “Percent” option from the Freight and Insurance drop-down list boxes.

Freight Percent	The percentage of freight charges (Integer). The system defaults the value specified in the “Set System Parameters” activity of the “Purchase Order” component.
Insurance Percent	The percentage of insurance charges (Integer). The system defaults the value specified in the “Set System Parameters” activity of the “Purchase Order” component.
Landing Percent	The percentage of landing charges (Integer). The system defaults the value specified in the “Set System Parameters” activity of the “Purchase Order” component.

Enter the following.

CHA Code	A unique code of Customs House Agent (CHA) (Alphanumeric, 16).
	Help facility available

The system retrieves the following from the details saved in the “Main” tab.

Line No.	A unique identification line number of the cargo clearance.
PO Line No.	A unique identification number of the purchase order
Item Code	The code identifying the item.
Variant	The variant code associated with the Item code.
Item Variant Desc.	A description of the item variant.
Cleared Qty.	The quantity of goods cleared through cargo clearance.
Rate Per Qty.	The rate per quantity of the item specified in the purchase order.

Enter/Edit the following in the multiline.

Insurance Value (FC)	The insurance value in foreign currency (Alphanumeric, 20).
Freight Value (FC)	The freight value in foreign currency (Integer).
Freight Value (BC)	The freight value in base currency (Integer).
Freight Supplier	The unique code of the freight supplier.
	Help facility available
Insurance Value (BC)	The insurance value in base currency (Integer).
Insurance Supplier	The unique code of the insurance supplier.
	Help facility available
Misc Charges	The miscellaneous charges incurred in the cargo clearance of the item against the purchase order (Integer).
Misc Supplier	The unique code of the miscellaneous supplier.
	Help facility available
Unloading Commn.	The commission charges for unloading the goods (Integer).
Unloading Supplier	The unique code of the unloading supplier.
	Help facility available
Landing Cost	The cost incurred for landing the goods (Integer).
Landing Supplier	The unique code of the landing supplier.
	Help facility available

Click on the “Compute” pushbutton.

The system computes and displays the following in the multiline.

Basic Value (FC)	The system computes the basic value of the item in foreign currency by multiplying the rate per quantity and the cleared quantity.
Basic Value (BC)	The system computes the basic value of the item in base currency by multiplying the rate per quantity and the cleared quantity.
Assessable Value	The assessable value of the item is obtained by adding all the charges incurred on cargo clearance.

Click on the “Save” pushbutton.

The system saves the details and updates the Status to “Draft”.

To delete the cargo clearance details, click on the Delete pushbutton.

Note : You can delete the cargo clearance details of “Draft” status or “Fresh” status

Maintain Cargo Clearance – Duty Calculation – An Overview

This tab allows you to compute the duties such as Basic Customs Duty (BCD), Countervailing Duty (CVD) and Additional Duty (AD). This facilitates to compute the net duty and the sum of the net duty against each line number of the purchase order.

Click on the “Duty Calculation” tab in the “Maintain Cargo Clearance” page.

The system displays the following.

Line No		Use the drop-down list box to select the line number of the cargo clearance. The system loads the drop-down list box with the line numbers of the item against the cargo clearance.
PO Line No.		The line number of the purchase order.
Item Code		The code identifying the item.
Variant		The variant code associated with the Item code.
Description	A description of the item variant.

Enter the following in the multiline

TCD Code	The unique code or Identifier of the Tax / Charge / Discount defined for an item (Alphanumeric, 10).
	Help facility available
Variant	The variant code associated with the Item code (Alphanumeric, 10).

The system displays the following in the multiline.

Type		The TCD type could be taxes, charges, or discount.
Basis		The basis of the TCD could be percentage, unit rate or flat rate.
Variant Value		The value that the variant holds.
Amount	The amount incurred due to Taxes, Charges, and Discounts. This is calculated by the system from the “Taxes, Charges and Discounts” business component.
Variant Desc.	A description of the variant.

Enter the following in the multiline.

Adjustments	The amount of tax adjustments allowed due to the license availed (Integer).
Cenvetable	Use the drop-down list box to select either “Yes” or “No” option to indicate whether Cenvetable is applicable or not.

Click on the “Compute” pushbutton.

The system computes and displays the following in the multiline

Net Duty

The net duty charged against the item.

The system computes and displays the following below the multiline

Duty for Line No.

The total net duty charged against all the items against the selected line number of the cargo clearance.

Click on the “Save” pushbutton.

The system saves the duty calculation of the cargo clearance. The status of the cargo clearance gets updated to “Fresh” if the Duty Type is selected as “Under Duty”.

To delete the cargo clearance details, click on the Delete pushbutton.

Note : You can delete the cargo clearance details of “Draft” status or “Fresh” status

Click on the “Freeze Cargo Clearance” pushbutton to freeze the cargo clearance details. Note that you can freeze the cargo clearance details only if you selected the Duty as “Under Duty” in the “Additional Details” group box. It is mandatory to enter the bond details before freezing the cargo clearance if you selected the Duty as “Under Bond” in the “Additional Details” group box.

The system updates the Status to “Frozen”.

The system displays the following.

Created By	The login id of the person who recorded the clearance details.
Created Date	The date on which the clearance detail was created.

Maintain Cargo Clearance – Bond Details – An Overview

This tab allows you to maintain the bond details for the items under bond.

Click on the “Bond Details” tab in the “Maintain Cargo Clearance” page.
Enter the following in the multiline.

Bond No.	The unique identification number of the bond(Alphanumeric, 20).
Bond Date	The date on which the bond was created (Date Format).
Bond Expiry Date	The expiry date of the bond (Date Format).
Bond Factor	The bond factor determines the bond amount.
Bond Amount	The bond amount determines the amount of duty payable. (Integer).
LUT/Guar No.	The Letter of Undertaking or the Guarantee Number (Alphanumeric, 20).
LUT/Guar Date	The date on which the Letter of Undertaking or the guarantee number was created (Date Format).

To delete the cargo clearance details, click on the Delete pushbutton.

Note : You can delete the cargo clearance details of “Draft” status or “Fresh” status

Click on the “Freeze Cargo Clearance” pushbutton to freeze the cargo clearance details.

The system updates the Status to “Frozen”.

The system displays the following.

Created By	The login id or name of the person who recorded the clearance details.
Created Date	The date on which the clearance detail was created.
Last Modified By	The login id of the person who last modified the clearance details.
Last Modified Date	The date on which the clearance details was last modified.

To proceed carry out the following:

Select the “Attach Notes” at the bottom of page to attach notes to the cargo clearance.

Maintain Cargo Clearance - An overview

This activity constitutes the following four tabs: Main, Assessable Value, Duty Calculation and Bond Details.

The Main tab maintains the details of the items that have been received and the items for which clearance procedure have been completed.

The Assessable Value tab computes assessable value for each item that underwent clearance.

The Duty Calculation tab is used to compute the duties such as Basic Customs Duty (BCD), Countervailing Duty (CVD) and Additional Duty (AD).

The Bond Details tab is used to record the bond details of the items under bond.