Reverse Inter Company Invoicing

Reverse Inter-Company Invoicing

This activity allows you to reverse the Inter company Invoicing Batch.

Select the “Reverse Inter-Company Invoicing” link under the “Inter-Company Transactions” business component.

The “Reverse Inter-Company Invoicing” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following fields in the “Batch Information” group box:

Batch No.

A unique number identifying the Inter-Company Invoicing Batch (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

The system displays the following field.

Generation Type	The Generation Type as to whether Customer Direct Invoice and Supplier Direct Item Invoice or Customer Miscellaneous Invoice and Supplier Expense Invoice.
Status	The status of the Inter-Company Invoicing Batch. The various statuses for the Inter-Company Invoicing Batch are Authorized – On authorization it will be saved in authorized Status
Batch Date	The date on which the batch is being raised.
Reversal Date	The date on which the Batch is being reversed (Date Format). Mandatory. This date must be a valid one in the “Open” financial year. The system date is displayed by default on launch of the page.

The system displays the following in the “Seller Information” group box.

Selling Company	The Login OU’s Company is displayed.
Customer Invoice OU	The Login OU is displayed.
Customer Invoice Finance Book	The Finance Book in which the Customer Invoice raised.
Customer Code	The code identifying the customer on whom the invoice must be raised (Alphanumeric, 16). Mandatory. This code must have been defined in the “Customer” business component. The system displays the Party Code with party type Customer for the Login and Buying Company Combination
Customer Name	The name of the customer on whom the invoice must be raised.
Customer Invoice Transaction Date	The date on which the direct invoice has been raised
Customer Invoice No.	A unique number identifying the direct invoice (Alphanumeric, 18). This number is generated and displayed by the system on Save details.

The system displays the following fields in the “Buyer Information” group box.

Buying Company	The company who is the buyer for the Intercompany Transactions
Supplier Invoice OU	The OU in which the buying transaction takes place.
Supplier Invoice Finance Book	The Finance Book in which the supplier Invoice is raised.
Supplier Code	The code identifying the Supplier on whom the invoice is raised
Supplier Name	The name of the customer on whom the invoice must be raised.
Supplier Invoice Transaction Date	The date on which the direct invoice has been raised
Supplier Invoice No.	A unique number identifying the direct invoice (Alphanumeric, 18). This number is generated and displayed by the system on Save details.
Reversal Supplier Invoice No.	A unique number identifying the direct invoice (Alphanumeric, 18). This number is generated and displayed by the system if the batch is reversed.

The system displays the following fields in the “Reversal Information Customer Invoice Details” group box.

Reversal Customer Invoice No.	A unique number identifying the Reversal direct invoice (Alphanumeric, 18). This number is generated and displayed by the system if the batch is reversed.
Reversal Customer Invoice Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the transaction type that could be “Customer Direct Invoice”, or “Customer Miscellaneous Invoice” based on the Generation type of the Batch. The numbering types must have already been defined in the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component.
Reason Code	Use the drop-down list box to select the code identifying the reason due to which the invoice is being reversed. These reason codes are defined in the “Maintain Reason Information” activity of the “Reason Definition” business component and must be in “Active” status.
Remarks For Reversal	Any observations or comments pertaining to the reversal of the invoice (Alphanumeric, 255).

The system displays the following fields in the “Reversal Information Supplier Invoice Details” group box.

Reversal Supplier Invoice No.	A unique number identifying the Reversal direct invoice (Alphanumeric, 18). This number is generated and displayed by the system if the batch is reversed.
Reversal Supplier Invoice Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the transaction type that could be “Supplier Item Invoice ”, or “Supplier Expense Invoice” based on the Generation type of the Batch. The numbering types must have already been defined in the “Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Numbering Class” business component.
Reason Code	Use the drop-down list box to select the code identifying the reason due to which the invoice is being reversed. These reason codes are defined in the “Maintain Reason Information” activity of the “Reason Definition” business component and must be in “Active” status.
Remarks For Reversal	Any observations or comments pertaining to the reversal of the invoice (Alphanumeric, 255).

Click the “Reverse” push button to reverse the batch.

The system displays the following.

Created By	The login ID of the user who created the expense invoice.
Created Date	The date on which the expense invoice was created.
Last Modified By	The login ID of the user who modified the expense invoice.
Last Modified Date	The date on which the expense invoice was modified.