View Inter Company Debit Credit Note

View Inter-Company Debit / Credit Note

This activity allows you to View the Inter-Company Note Batch.

Select the “View Inter-Company Debit / Credit Note” link under the “Inter-Company Transactions” business component.

The “View Inter-Company Debit / Credit Note” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following fields in the “Batch Information” group box:

Batch No.

A unique number identifying the Inter-Company Debt / Credit Note Batch (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

The system displays the following fields:

Generation Type

The Type of the Customer and Supplier Note generated.

Batch Date

The date on which the batch has being raised.

Status

The status of the Inter-Company Note Batch. The various statuses for the Inter-Company Note Batch are

Fresh / Draft - On Creation it will be saved in Active Status
Authorized – On authorization it will be saved in authorized Status
Deleted –when deleted is in “Deleted” status

The system displays the following in the “Source Party Information” group box.

Source Note Type	Use the drop down list box to select the note type. The values would be debit and credit.
Source party type	Displayed with either as customer or supplier saved in the Batch.
Source Company	The Login OU’s Company is displayed.
Source Document OU	The Login OU is displayed.
Source Document Finance Book	The Finance Book in which the Customer / Supplier Note raised.
Source Party Code	The code identifying the customer/ Supplier (based on the generation type) defined for the Login and Destination Company Combination
Source Party Name	The name of the Source Party Code on whom the Note must be raised.
Source Document Transaction Date	The date on which the Source Note has been raised
Source Note No.	A unique number identifying the Customer Account Based Credit note (Source Party Type Customer and Source Note Type Credit) Customer Account Based Debit note (Source Party Type Customer and Source Note Type Debit) Supplier Account Based Credit note (Source Party Type Supplier and Source Note Type Credit) Supplier Account Based Debit note (Source Party Type Supplier and Source Note Type Debit)

The system displays the following fields in the “Destination Party Information” group box.

Destination Note Type	The values would be debit or credit based on Source Note type selected.
Destination Party Type	Displayed with either as customer or supplier saved in the Batch.
Destination Company	The Company who is either configured as supplier / customer based on the generation type saved in the batch.
Destination Document OU	The OU in which the destination Note is generated.
Destination Note Finance Book	The finance book in which the Destination Note posting is made.
Destination Party Code	The code identifying the Supplier / Customer Code based on the Generation type on whom the Note must be raised.
Destination Party Name	The name of the Destination Party Code on whom the Note must be raised.
Destination Document Transaction Date	The date on which the Destination Note has been raised.
Destination Note No.	A unique number identifying the Supplier Account Based Credit note (Destination Party Type Supplier and Destination Note Type Credit) Supplier Account Based Debit note (Destination Party Type Supplier and Destination Note Type Debit) Customer Account Based Credit note (Destination Party Type Customer and Destination Note Type Credit) Customer Account Based Debit note (Destination Party Type Customer and Destination Note Type Debit)

The system displays the following fields in the “Customer Note Details” tab.

Customer Note No.	The number identifying the debit / credit note issued by the customer (Alphanumeric, 18).
Customer Note Amount	The amount of the debit / credit note issued by the customer.
Customer Note Date	The date on which the debit / credit note issued by the customer was created.
Customer Account Code	The Customer Control Account code to which the postings happen.
Account Description	The description of the Customer Account Code.
Currency	The currency in which the Customer Note must be created.
Exchange Rate	The exchange rate of the Note currency with respect to the base currency of the Source / Destination Company Based on the generation type selected.
Pay Term	The code identifying the pay term.
Receipt Method	The method in which the payment is to be received from the customer.
Anchor Date	The date from which the payment schedule of the Note is calculated.
Total Amount	The sum total of all the amounts in the multiline.
Comments	Any observations pertaining to the Note (Alphanumeric, 255).
Reason Code	The reason for which the note has been raised.

The system displays the following fields in the “Customer Account Information” multiline.

Usage Id.	A brief description of the usage to which account code is mapped to which this voucher is to be debited or credited in a finance book.
Account Code	The code identifying the amount in which the transaction amount must be debited or credited.
Dr. / Cr.	The identifier to post the amounts in the account code.
Transaction Amount	The transaction amount for the account code.
Remarks	Any observations regarding the need for the debit or credit of the amount.
Cost Center	The code identifying the cost center that has been mapped to the account.
Analysis Code	The analysis code to which the account is mapped to in the “Assign Analysis Code” activity of the “Account Based Budgeting” business component.
Sub Analysis Code	The sub-analysis code to which the analysis code is mapped to in the “Assign Sub Analysis Code” activity of the “Account Based Budgeting” business component.
Ref Doc. Type	The type of reference document based on which the debit / credit note is being created. It can be “Order Based Note”, “Direct Note”, “Prepayment Note”, “Debit Note”, “Credit Note”, “Transfer Debit Note” and “Transfer Credit Note”.
Ref. Doc. OU	The organization unit in which the Reference document has been created.
Ref. Doc. No.	The number identifying the reference document (Alphanumeric, 18).
Ref. Doc. Date	The date on which the reference document was created.
Ref. Doc. Amount	The amount of the reference document.
Account Description	The textual description of the account code in the Multiline.

The system displays the following fields in the “Supplier Note Details” tab.

Supplier Note No.	The number identifying the debit / credit note issued to the supplier (Alphanumeric, 18).
Supplier Note Amount	The amount of the debit / credit note (Decimal). The value entered in this field must be greater than zero.
Supplier Note Date	The date on which the debit / credit note was issued to the supplier.
Supplier Account Code	The Supplier Control Account code to which the postings should happen.
Account Description	The description of the Supplier Account Code.
Currency Code	The code identifying the currency in which the Note must be created.
Exchange Rate	The exchange rate of the Note currency with respect to the base currency of the company.
Payment Processing Point	The code identifying the organization unit in which the payment for the Note must be released.
Electronic Payment	Indicates whether electronic payment method is applicable for the note.
Payment Method	Indicates the method of payment.
Pay Mode	Indicates the Mode of payment.
Payment Priority	Indicates the priority of payment.
Pay Term	The code identifying the pay term based on which the payment schedule is generated.
Anchor Date	The date from which the payment schedule of the Note would be calculated.
Total Amount	The total Note amount.
Comments	Any observations or remarks regarding the newly created item Note (Alphanumeric, 255).

The system displays the following fields in the “Supplier Account Information” multiline.

Usage Id.	A brief description of the usage to which account code is mapped to which this voucher is to be debited or credited in a finance book.
Account Code	The code identifying the amount in which the transaction amount must be debited or credited.
Dr. / Cr.	Identifier for debiting / crediting the account code.
Transaction Amount	The transaction amount.
Remarks	Any observations regarding the need for the debit or credit of the amount (Alphanumeric, 255).
Cost Center	The code identifying the cost center that has been mapped to the account
Analysis Code	The analysis code to which the account is mapped to in the “Assign Analysis Code” activity of the “Account Based Budgeting” business component.
Sub Analysis Code	The sub-analysis code to which the analysis code is mapped to in the “Assign Sub Analysis Code” activity of the “Account Based Budgeting” business component.
Ref Doc. Type	The reference document type based on which the debit / credit note is being created. IT can be “Order Based Note”,” Direct Note”, “Prepayment Note”, “Debit Note”, “Credit Note”, “Transfer Debit Note” and “Transfer Credit Note”.
Ref. Doc. OU	The organization unit in which the reference document has been created.
Ref. Doc. No.	The number identifying the reference document (Alphanumeric, 18).
Ref. Doc. Date	The date on which the reference document was created.
Ref. Doc. Amount	The amount of the reference document.
Account Description	The textual description of the account code.

The system displays the following fields in the “Payment Information” tab page.

Company Bank / PTT Code Type	The bank / PTT type of the login company.
Company’s Bank / PTT Account No	The code identifying the bank / PTT account number of the Source / Destination company with party type as customer.
Contract / Participation ID.	The contract / participation ID of the company.
Contract Reference	The code identifying the contract reference of the company.
Customer Bank / PTT Reference	The bank or the PTT reference of the customer.
Customer Bank / PTT Reference Type	The bank or the PTT reference type of the customer.
Customer Bank / PTT Account No.	The code identifying the bank / PTT account number of the customer.

The system displays the following fields in the “Payment Information” tab page.

Supplier Bank/PTT Ref.	The code identifying the bank or the PTT reference of the supplier.
Supplier Bank/PTT Ref. Type	The bank or the PTT reference type of the supplier.
Supplier Bank/PTT Account No.	The code identifying the bank / PTT account number of the supplier. All the account numbers recorded in the “Supplier" business component, corresponding to the bank / PTT.
Company Bank/PTT Code	The code identifying the bank / PTT of the login company from which the payment must be made.
Company Bank/PTT Code Type	The bank / PTT type of the source /destination company.
Company’s Bank/PTT Account No.	The code identifying the bank / PTT account number of the source/destination company.
Contract / Participation ID	The code identifying the contract / participation ID of the supplier.
Contract Ref.	The code identifying the contract reference.
Digits for Ref. No.	Use the drop-down list box to select the digits for the reference number.

The system displays the following:

Created By	The login ID of the user who created the expense Note
Created Date	The date on which the expense Note was created.
Last Modified By	The login ID of the user who modified the expense Note
Last Modified Date	The date on which the expense Note was modified

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to add notes to the batch
Select the “View Tax Calculation – Summary – Customer Note” link at the bottom of the page to view tax details for the Customer Note
Select the “View Tax Calculation – Summary – Supplier Note” link at the bottom of the page to view tax details for the Supplier Note