View Inter Company Invoicing

View Inter-Company Invoicing

This activity allows you to View the Inter company Invoicing Batch.

Select the “View Inter-Company Invoicing” link under the “Inter-Company Transactions” business component.

The “View Inter-Company Invoicing” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following fields in the “Batch Information” group box:

Batch No.

A unique number identifying the Inter-Company Invoicing Batch (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

The system displays the following field.

Generation Type

The Type of the Customer and Supplier Invoices generated.

Batch Date

The date on which the Batch has been raised.

Status

The status of the Inter-Company Invoicing Batch. The various statuses for the Inter-Company Invoicing Batch are

Fresh / Draft - On Creation it will be saved in Active Status
Authorized – On authorization it will be saved in authorized Status
Deleted –when deleted is in “Deleted” status

The system displays the following in the “Seller Information” group box.

Selling Company	The Login OU’s Company is displayed.
Customer Invoice OU	The Login OU is displayed.
Customer Invoice Finance Book	The Finance Book in which the Customer Invoice raised.
Customer Code	The code identifying the customer on whom the invoice must be raised (Alphanumeric, 16). Mandatory. This code must have been defined in the “Customer” business component. The system displays the Party Code with party type Customer for the Login and Buying Company Combination
Customer Name	The name of the customer on whom the invoice must be raised.
Customer Invoice Transaction Date	The date on which the direct invoice has been raised
Customer Invoice No.	A unique number identifying the direct invoice (Alphanumeric, 18). This number is generated and displayed by the system on Save details.
Reversal Customer Invoice No.	A unique number identifying the Reversal direct invoice (Alphanumeric, 18). This number is generated and displayed by the system if the batch is reversed.

The system displays the following fields in the “Buyer Information” group box.

Buying Company	The company who is the buyer for the Intercompany Transactions
Supplier Invoice OU	The OU in which the buying transaction takes place.
Supplier Invoice Finance Book	The Finance Book in which the supplier Invoice is raised.
Supplier Code	The code identifying the Supplier on whom the invoice is raised
Supplier Name	The name of the customer on whom the invoice must be raised.
Supplier Invoice Transaction Date	The date on which the direct invoice has been raised
Supplier Invoice No.	A unique number identifying the direct invoice (Alphanumeric, 18). This number is generated and displayed by the system on Save details.
Reversal Supplier Invoice No.	A unique number identifying the direct invoice (Alphanumeric, 18). This number is generated and displayed by the system if the batch is reversed.

The system displays the following fields in the “Customer Invoice Details” group box.

Bill To ID.	The code identifying the location to which the invoice is addressed.
Sale Type	The type of sales that has happened through the invoice. It could be “Internal”, “External” or “Domestic.
Sales Channel	The route in which the item has been sold. It could be “Distribution”, “Direct”, “Mail Order” etc
Ship To Customer Code	The code identifying the customer to whom the material has been shipped
Ship To Customer Name	The name of the customer to whom the material has been shipped.
Ship To ID.	The code identifying the location to which the material is shipped.
Anchor Date	The date from which the payment schedule of the invoice is calculated
Auto Adjust	Indicates whether the invoice to adjusted automatically or not.
Receipt Method	The method in which the electronic payment would be received. It could be “ESR”, “ESR+”, “LSV”, “LSV+”, “Regular” or “Specific Bank”.
Currency	The code identifying the currency in which the invoice is created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the company
Pay Term	The code identifying the pay term on which the payment schedule has been generated.
Customer Account Code	The Customer Control Account code to which the postings should happen.
Account Description	The description of the Customer Account Code.
Price List Code	The code identifying the price list based on which the item is being invoiced
Comments	Any observations pertaining to the invoice (Alphanumeric, 255).
Total Invoice Amount	The sum total of all the item amounts and the freight amount. This amount is calculated and displayed after the “Compute” pushbutton is clicked.
Round Off Amount	Round off amount (if any) for the invoice.

The system displays the following fields in the “Item Information” multiline.

Note: Data must be available in at least one row of the multiline.

Line No.	The Line No. of the item details will be displayed on Save / Authorize.
Item Type	The item type of the item being invoiced.
Item Code	The unique code identifying the item that has been invoiced.
Item Variant	The unique code identifying the item variant of the item.
UOM	The unit of measurement for the item.
Qty.	The number of units invoiced.
Unit Price	The price of one unit of the item
Total Value	The amount invoiced for the item. This amount is calculated and displayed as the product of the item quantity and the unit price.
Sale Purpose	The Purpose for which the item has been invoiced.
Usage Id	The Account code which is mapped Usage ID which is used for account postings
Remarks	Any observations regarding the item available in the line (Alphanumeric, 255).
Cost Center	The code identifying the cost center that has been mapped to the “Item Revenue Account”.
Analysis Code	The analysis code to which the “Item Revenue Account” is mapped.
Sub Analysis Code	The sub-analysis code to which the analysis code is mapped
Attribute Based Allocation	Indicates whether the item is allocated based on attributes or not.
Allocation Method	The method in which the item will be allocated for shipment.
Item Desc.	The textual description of the item.
Warehouse Code	The Warehouse from which the item is shipped.
Usage Desc.	The textual description of the Usage id.

The system displays following in the “Supplier Invoice Details” group box.

Pay to Supplier Code	The code identifying the supplier to whom the payment can be made.
Pay to Supplier Name	The name of the supplier to whom payment can be made.
Payment Processing Point	The organization units in which the payment for the invoice has to be made.
Supplier Invoice Number.	The number identifying the invoice that has been issued by the supplier.
Supplier Invoice Amount	The amount for which the supplier invoice has been raised
Supplier Invoice Date	The date on which the supplier invoice was raised
Supplier Account Code	The Supplier Control Account code to which the postings has happened.
Account Description	The description of the Supplier Account Code.
Auto-Adjust	Indicates whether the invoice has to be automatically adjusted or not
Currency Code	The code identifying the currency in which the invoice must be created.
Exchange Rate	The exchange rate of the invoice currency with respect to the base currency of the buying company
Anchor Date	The date from which the payment schedule of the invoice would be calculated.
Electronic Payment	Indicates whether the electronic payment is applicable for the invoice or not.
Payment Method	The method in which the payment has to be made to the supplier.

Note : The values would be loaded based on the Pay Mode applicability Set in "Installation Parameter Setup" business component

Pay Mode	The mode in which the payment has to be made to the supplier.
Payment Priority	The priority to be accorded to the invoice.
Pay Term	The pay term based on which the payment schedule has been generated.
Comments	Any observations or remarks regarding the newly created item invoice (Alphanumeric, 255).
Total Invoice Amount	The total invoice amount. The system calculates and displays this amount when the “Compute” pushbutton is clicked. This amount must be lesser or equal to the supplier invoice amount.
Round Off Amount	Round off amount (if any) for the invoice.

The system displays the following in the “Supplier item Information” multiline.

Line No.	The number identifying the line in which the item details are available.
Item Code	The unique code identifying the item
Variant	The unique code identifying the “Item Variant”
Usage Id.	A code identifying the usage that has been mapped to the account code (Alphanumeric, 20).
Account Code	A code identifying the accounting code that has been mapped to the usage ID given.
UOM	The unit of for the item
Qty.	The number of units of the item that is invoiced
Rate Amount	The price of one unit of the item
Rate Per	The number of items, for which the rate is applicable
Total Value	The amount invoiced for the item
Remarks	Any observations or comments regarding the item available in the line (Alphanumeric, 255).
Accounting Usage	The account which is mapped to the selected usage, used for account postings
Cost Center	The code identifying the cost center to which the account code is mapped
Analysis Code	The analysis code to which the account code is mapped
Sub-Analysis code	The sub-analysis code to which the analysis code is mapped
Item Desc.	The description of the item.
Accounting Usage Description	The long description of the accounting usage.
Usage Description	The textual description of the Usage id.
Account Description	The textual description of the account code.

The system displays the following in Customer Payment Information tab page.

Company Bank / PTT Code Type	The bank / PTT type of the login company.
Company’s Bank / PTT Account No	The code identifying the bank / PTT account number of the login company.
Contract / Participation ID.	The code identifying the contract / participation ID of the company.
Contract Reference	The code identifying the contract reference of the company.
Customer Bank / PTT Reference	The code identifying the bank or the PTT reference of the customer
Customer Bank / PTT Reference Type	The bank or the PTT reference type of the customer.
Customer Bank / PTT Account No.	The code identifying the bank / PTT account number of the customer.

The system displays the following in Supplier Payment Information tab page.

Supplier Bank/PTT Ref.	The code identifying the bank or the PTT reference of the supplier.
Supplier Bank/PTT Ref. Type	The bank or the PTT reference type of the supplier.
Supplier Bank/PTT Account No.	The code identifying the bank / PTT account number of the supplier.
Company Bank/PTT Code	The code identifying the bank / PTT of the login company from which the payment must be made.
Company Bank/PTT Code Type	The bank / PTT type of the login company.
Company’s Bank/PTT Account No.	The code identifying the bank / PTT account number of the login company.
Contract / Participation ID	The code identifying the contract / participation ID of the supplier.
Contract Ref.	The code identifying the contract reference.
Digits for Ref. No.	The digits for the reference number.

The system displays the following.

Created By	The login ID of the user who created the expense invoice
Created Date	The date on which the expense invoice was created.
Last Modified By	The login ID of the user who modified the expense invoice
Last Modified Date	The date on which the expense invoice was modified

To proceed, carry out the following

Select the “View Tax Calculation– Customer Invoice” link at the bottom of the page to View tax details for the Customer Invoice.
Select the “View Tax Calculation– Supplier Invoice” link at the bottom of the page to View tax details for the Supplier Invoice.