View Inter Company Payments

View Inter-Company Payments

This activity allows you to View the Inter Company Payment Batch, the Auto Generated payment Voucher, Customer Receipt Voucher in the Receiving Company

Select the “View Inter-Company Payments” link under the “Inter-Company Transactions” business component.

The “View Inter-Company Payments” page appears.

Note: Clicking this icon available near certain fields takes you to the help page of the respective field.

Enter the following fields in the “Batch Information” group box:

Batch No.

A unique number identifying the Inter-Company Payments Batch (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

The system displays the following fields:

Batch Date

The date on which the batch is raised.

Status

The status of the Inter-Company Payments Batch. The various statuses for the Inter-Company Payments Batch are

Fresh / Draft - On Creation it will be saved in Active Status
Authorized – On authorization it will be saved in authorized Status
Deleted –when deleted is in “Deleted” status
Reversed – updated when the batch is reversed.

The system displays the following in the “Paying Company Information” group box.

Paying Company	The Login OU’s Company is displayed.
Payment OU	The Login OU is displayed.
Payment Finance Book	The finance book in which the Voucher posting is made.
Supplier Code	The code identifying the Supplier to whom the payment is made.
Supplier Name	The name of the Supplier to whom the payment to be made.
Payment Voucher Date	The date on which the Payment Voucher is being requested.
Pay Batch No.	A unique number identifying the Regular Pay Batch. (Alphanumeric, 18). This number is generated and displayed by the system on Save details.
Payment Voucher No.	A unique number identifying the Supplier Payment Voucher. (Alphanumeric, 18). This number is generated and displayed by the system on Save details.

The system displays the following fields in the “Receiving Company Information” group box.

Receiving Company	The company in which the Customer Receipt transaction takes place.
Receipt OU	The OU in which the customer receipt is raised.
Receipt Finance Book	The finance book in which the Receipt posting is to be made.
Customer Code	The code identifying the customer on whom the Receipt is raised
Customer Name	The name of the customer on whom the Receipt is raised.
Customer Receipt Date	The date on which the receipt has been raised
Customer Account Code	The Customer Control Account code to which the postings had happened.
Customer Account Description	The description of the Customer Account Code.
Customer Receipt No.	A unique number identifying the Customer Receipt (Alphanumeric, 18).
Reversal Customer Receipt No.	A unique number identifying the Reversal Customer Receipt (Alphanumeric, 18).

The system displays the following fields in the “Supplier Document Information” multiline.

Credit Doc. No.	The number identifying the credit document based on which the payment voucher is created.
Credit Doc. Currency	The code identifying the currency that has been specified in the credit document for payment.
Present Outstanding Amount	The amount that is still due for payment.
Transaction Amount	The amount to be paid as specified in the credit document.
Due Date	The date on which payment is due.
Proposed Discount	The discount amount that has been mentioned in the credit document based on the pay term.
Applied Discount	The actual amount that has to be discounted from the amount to be paid if payment is made before the due date.
Proposed Penalty	The amount to be paid as a penalty that has been mentioned in the credit document based on the pay term.
Applied Penalty	The actual amount that has to be paid as a penalty if payment is made later than the due date.
Tran. Net Amount	The net transaction amount of the credit document.
Credit Doc Amount	The transaction amount of the credit document based on the latest generated pay schedule.
Supplier Code	The code identifying the supplier for whom the pay batch is created.
Supplier Name	The name of the supplier.
Supplier Document No.	The number identifying the document sent by the supplier for payment which could be an invoice, a credit note or a receipt credit note.
Supplier Doc. Date	The date on which the document is sent by the supplier for payment. It could be an invoice, a credit note or a receipt credit note.
Pay to Supplier Code	The code identifying the supplier to whom the payment is made.
Pay To Supplier Name	The name of the supplier to whom the payment is made.
Doc. Type	The type of document for which the pay batch is created. It could be “Item Invoice”, “Expense Invoice”, “Order Based Invoice”, “Delivery Charges Invoice”, “Item based Credit Note”, “Account Based Credit Note”, “Transfer Credit Note”, “Receipt” or “Prepayment Invoice”.
Credit Doc OU	The code identifying the OU, in which the credit document is posted.
Finance Book	The code identifying the finance book, in which the credit document is posted.

The system displays the following fields in the “Customer Document Information” multiline.

Debit Doc. Type	Indicates the type of the debit document. It could be “”, “Direct Invoice”, “Debit Note”, “Miscellaneous Invoice”.
Doc. No.	The number identifying the debit document.
Term No.	The number identifying the payment due.
Due Date	The date on which the payment is due.
Currency	The currency in which the payment is to be made.
Doc. Amount	The amount of the document.
Outstanding Amount	The outstanding amount after the adjustment of previous payments.
Received Amount in Receipt Currency	The amount to be adjusted against the debit documents (Decimal).
Exchange Rate	The exchange rate of the currency in which the payment has been received and the one in which the debit document has been raised.
Doc. Date	The date on which the document was raised.
Billing Point	The OU in which the reference document is generated.
Finance Book	The finance book in which the debit documents have been created

The system displays the following fields.

Total Pay Amount	The total amount to be paid to the supplier in transaction currency. This value is the sum total of all the transaction amounts in the multiline.
Total Pay Amount (Base)	The total amount to be paid to the supplier in base currency. This value is the product of the total transaction amount in transaction currency and the exchange rate.
Total Received Amount in Receipt Currency	The amount to be adjusted against the debit documents (Decimal). This amount must be entered for the selected debit documents

The system displays the following fields in the “Payment Information” group box.

Pay Date	The date on which the pay batch has to be paid
Pay Currency	The currency in which the payment is to be made.
Exchange Rate	The exchange rate between the base currency of the Paying company and the Pay currency.
Electronic Payment	Applicability of the electronic payment for the pay batch and pay voucher.
Payment Route	The way in which the payment has to be made to the supplier.
Pay Mode	The mode in which the payment is to be made to the supplier.
Pay Charges By	The charges incurred while making a payment by demand draft or direct debit or pay order will be borne by the company or the payee.
Priority	The precedence to be given for the payment.
Bank/Cash Code	The code identifying the bank, cash or PTT account from which the payment has to be made.
Desc.	The description of the bank/cash/PTT code.
Payment Release Point	The organization unit from which the payment has to be released.
Remarks	Any observations to be noted regarding this payment (Alphanumeric, 40). Zoom facility available.

The system displays the following fields in the “Receipt Information” group box.

Currency	Receipt currency is same as Pay Currency.
Exchange Rate	The exchange rate between the receipt currency and the base currency of the receiving company.
Adjustment	The type of adjustment that is to be made with the payment received from the customer.
Comments	Any observation to be recorded with respect to the payment received (Alphanumeric, 256).
Bank / Cash Code	The code identifying the bank and cash accounts in which the proceeds are received.
Description	The description of the bank / PTT /cash code.
Receipt Mode	The mode in which the payment was received from the customer.
Instrument No.	The number identifying the instrument (Alphanumeric, 30).

The system displays the following:

Created By	The login ID of the user who created the expense invoice.
Created Date	The date on which the expense invoice was created.
Last Modified By	The login ID of the user who modified the expense invoice.
Last Modified Date	The date on which the expense invoice was modified.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to add notes to the batch.
Select the “Print Check” link at the bottom of the page to Print Check for the Payment Voucher.
Select the “Direct Debit” link at the bottom of the page to make payment for the Payment Voucher.
Select the “Pay Cash” link at the bottom of the page to make payment for the Payment Voucher.