Material Request List

This report allows you to view the list of material request for the items selected in BU, OU or Warehouse. Report Information.

Select the “Material Request List” link under the “INVReports” business component.

The “Material Request List” page appears.

Enter the following field details in the “Search Criteria” group box:

Material Request List For

Use the drop-down list box to select the level at which you want to view the material request list report. The options available in the drop-down list box are “Warehouse”, “OU” and “BU”. The system displays “OU” as the default value on launch of the page.

Note: Warehouse code is selected only if Warehouse option is chosen.

Warehouse Code	Use the drop-down list box to select the warehouse code. The system retrieves all the warehouses applicable for the login OU in ascending order with the first value as the default value on launch of the page.
Item Selection Options	Use the drop-down list box to select whether the items for which you want to view the material request list is based on “Item Type”, “Item Group” or “Item Category”. The system displays “Item Type” as the default value on launch of the page.

Note: Item Category Code is selected only if “Item Category” option is chosen in the “Item Selection Options” drop-down.

Item Category Code

Use the drop-down list box to select the item category code.

The system displays the following detail:

Item Category Desc.

The description of the Item Category Code.

Enter the following detail in the “Item Group Based Selection” group box:

Category	Use the drop-down list box to select the category to which the item group belongs. The system displays the options, “System Defined” and “User Defined”. The system displays “Blank” as the default value.
Usage	Use the drop-down list box to select the application in which the item group will be used. The system displays the usage values depending on the category selected.
	System defined - the system displays the options, “Sales”, “Purchase” and “Accounting”. The system displays “Sales” as the default value.
	User Defined - the system displays the options, “Sales”, “Purchase”, “Maintenance”, “Accounting”, “Inventory” and “Production”. The system displays “Sales” as the default value.
Group Type	Use the drop-down list box to select the group type under which the item group will be created. The system displays the group types depending on the category and usage selected. If the category is chosen as “System Defined” and usage as “Sales”, the system displays the options, “Product Line”, “Price”, “Discount”, “Tax”, “Model”, “Sales” and “ATP” and sets this field to “Sales” by default. If the category is chosen as “System Defined” and usage as “Accounting”, the system displays the option “VAT” as the default value. If the category is chosen as “System Defined” and usage as “Purchase”, the system displays the options “Buyer” and “Budget” and displays “Buyer” as the default value.
Item Group Selection Option	Use the drop-down list box to select whether the item group is “Specific” or “Item Attached Groups”.
Group Code	The code identifying the group code. This code is entered when the “Item Group Selection Option” is selected as “Specific”.

The system displays the following:

Group Code Desc.

The description of the group code.

Enter the following:

Item Group Code

Use the drop-down list box to select the Item Group Code. This code entered when the “Item Group Selection Option” is selected as “Item Attached Groups”.

The system displays the following:

Group Code Desc.

The description of the item group.

Enter the following detail:

All Item Types

Check this box if you want to view “Material Request List” for all the item types specified in the “Item Type Selection” group box.

Enter the following in “Item Type Selection” group box:

Raw Material	Check this box if you want to view “Material Request List” for the Items of Item Type “Raw material” alone.
Intermediate	Check this box if you want to view “Material Request List” for the Items of Item Type “Intermediate” alone.
Utility	Check this box if you want to view “Material Request List” for the Items of Item Type “Utility” alone.
Finished Product	Check this box if you want to view “Material Request List” for the Items of Item Type “Finished Product” alone.
Spare Part	Check this box if you want to view “Material Request List” for the Items of Item Type “Spare Part” alone.
Pack	Check this box if you want to view “Material Request List” for the Items of Item Type “Pack” alone.
Component	Check this box if you want to view “Material Request List” for the Items of Item Type “Component” alone.
Tool	Check this box if you want to view “Material Request List” for the Items of Item Type “Tool” alone.
Scrap	Check this box if you want to view “Material Request List” for the Items of Item Type “Scrap” alone.
Consumable	Check this box if you want to view “Material Request List” for the Items of Item Type “Consumable” alone.
Phantom	Check this box if you want to view “Material Request List” for the Items of Item Type “Phantom” alone.
Sundry	Check this box if you want to view “Material Request List” for the Items of Item Type “Sundry” alone.
Capital	Check this box if you want to view “Material Request List” for the Items of Item Type “Capital” alone.
Container	Check this box if you want to view “Material Request List” for the Items of Item Container” alone.

Enter the following details in “Item Selection” group box:

Item Code From	The starting range of item code (Alphanumeric, 32).
Item Code To	The ending range of item code (Alphanumeric, 32).
Variant Code	The code identifying the variant of an item (Alphanumeric, 8).
Item Variant Desc.	The description of the item variant (Alphanumeric, 150).

Enter the following details in Date Selection group box:

Date Selection Option

Use the drop-down list box to select the date selection option. The options available in the drop-down list box are “Any Date”, “Fin Period” and “Fin Year”. The system displays “Any Date” as the default value on launch of the page.

Note: “Financial year” is specified only if “Fin Year” option is selected in the Date Selection Option field.

Financial Year

Use the drop-down list box to select the financial year. The system retrieves all the financial years defined for the company from the Account Setup Component. The financial year retrieved must be on or before the system date. The values are populated in ascending order with first value as the default value. The system populates the starting date and end date of the financial year in the date from and date to fields

Note: “Financial Period” is specified only if “Fin Period” option is selected in the Date Selection Option field.

Financial Period

Use the drop-down list box to select the financial period. The system retrieves the financial periods defined for the financial year selected from the Account Setup Component. The financial period displayed must be on or before the system date. The values are populated in ascending order with first value as the default value. The system populates the starting date and end date of the financial period in the date from and date to fields

Note: “Date From” and “Date To” are user defined only if “Any Date” options is selected in the Date Selection Option field.

Date From	The starting range of date (Date Format). The date entered in Date From field must be less than or equal to the Date To field.
Date To	The ending range of date (Date Format). Date To must be less than or equal to the system date.

Enter the following details in Transaction Detail Selection group box:

Transaction No. From	The starting range of transaction number (Alphanumeric, 18).
Transaction No. To	The ending range of transaction number (Alphanumeric, 18).
Material Request Value From	The starting range of material request value (Integer).
Material Request Value To	The ending range of material request value (Integer).
List Pending MR	Select this box to display the authorised MR documents where the Issue Qty is less than the required quantity. The report will be displayed as per the selected criteria.

For viewing the report

Click the “View Report” pushbutton to view the material request list report details.

Material Request List – An overview

Material request is a document for requesting the issue of items from the warehouse. The request can be raised from any department or cost center for issuing the material. Material Request documents are very common and extensively utilized in the industry for requesting specific materials. Material requests can be created with reference to a sale order, work order or production order or can be made without reference to a base document.

This page allows you to specify the search conditions for viewing material request List. You can specify the level at which you want to view the Material Request list details that is, OU, BU or Warehouse. This report allows you to view the details of Material Request like, Warehouse, Requested By, Material Request Value, Material Request Document NO., Material Request Date, Material Request, Qty, Reference Document No. and Reference Document Type.

You can select the Item Selection Options from the drop-down list box. The three options available are “Item Group”, “Item Category” and “Item Type”.

Item Group – You must select a value from the “Item Group Selection Option”. The options available are “Group Type Based” and “Item Attached Groups”. Group Type and Item Group at different Levels must be selected if the first option is chosen. The Item Group Code is selected if the second option is chosen.
Item Category – You must select the Item Category Code, and the corresponding the Item Category description will be displayed automatically.
Item Type – You can select one or more or all the types of item for which you want to view the material request list.

You can also directly specify the range of item codes in the Item Selection group box. A value can be selected for the Date Selection Option, based on which the financial year, financial period, Date From and Date To are specified. The Date From and Date To are manually entered, only if the “Any Date” option is selected, else they are fetched based on the financial year or financial period chosen. You can directly specify the range of transaction number and Material Request value in the Transaction Detail Selection group box.

Output For the Report “Material Request List”:

Header Information:

It displays the respective BU/OU/Warehouse which was selected in the Entry page . It also displays the Date From and Date to fields with specific dates based on the date selection option which was chosen in the entry page. It also displays the Group code / Group type / Group Category based on the selection in the entry page in the “Item group selection option “. The base Currency and an Unique “Report ID “ are also shown.

Column Information:

The column fields displayed are Item code, Variant code, Item var desc ( Item Variant Description), Item type, Stock UOM, Warehouse, Requested Qty, Material Request value, Material Request Document No., Material Request Date, Reference Document No. and Reference document type.

- Item code, Variant code, Item variant description, Item type, Stock UOM and the warehouse for the respective Items for the BU/OU/Warehouse will be displayed in the respective columns.

- Transaction Quantity Requested for the Item will be displayed in the “Requested Qty “ column

- Material Request Transaction value will be displayed in the Material Request value column.

- Corresponding Transaction number will be displayed in Material Request document no. column.

- Date of Transaction will be displayed in the Material Request date column.

- Respective Reference document no. for that transaction and the type of reference document will be displayed in the “Reference doc No.” and “Reference Doc Type “ column respectively.

Footer Information:

The date and Time of running the report will be displayed at the bottom left side of the report.

Corresponding page number will be displayed at the bottom right side of the report.