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This report allows you to view the list of receipts for the items selected in BU, OU or Warehouse. Report Information.
Select the “Receipt List” link under the “INVReports” business component.
The “Receipt List” page appears.
Enter the following field details in the “Search Criteria” group box:
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Receipt List For |
Use the drop-down list box to select the level at which you want to view the receipt list report. The options available in the drop-down list box are “Warehouse”, “OU” and “BU”. The system displays “OU” as the default value on launch of the page. |
Note: Warehouse code is selected only if Warehouse option is chosen.
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Warehouse Code |
Use the drop-down list box to select the warehouse code. The system retrieves all the warehouses applicable for the login OU in ascending order with the first value as the default value on launch of the page. |
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Item Selection Options |
Use the drop-down list box to select whether the items for which you want to view the receipt list is based on “Item Type”, “Item Group”,“Item Account Group" or “Item Category”. The system displays “Item Type” as the default value on launch of the page. |
Note: Item Category Code is selected only if “Item Category” option is chosen in the “Item Selection Options” drop-down.
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Item Account Group |
Use the drop-down list box to select the item account group. The combo is loaded with “All” and active item account groups. |
The system displays the following detail:
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Description |
The description of the Item account group. |
Enter the following :
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Item Category Code |
Use the drop-down list box to select the item category code. |
The system displays the following detail:
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Item Category Desc. |
The description of the Item Category Code. |
Enter the following in the “Item Group Based Selection” group box:
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Category |
Use the drop-down list box to select the category to which the item group belongs. The system displays the options, “System Defined” and “User Defined”. The system displays “Blank” as the default value. |
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Usage |
Use the drop-down list box to select the application in which the item group will be used. The system displays the usage values depending on the category selected. |
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Group Type |
Use the drop-down list box to select the group type under which the item group will be created. The system displays the group types depending on the category and usage selected. If the category is chosen as “System Defined” and usage as “Sales”, the system displays the options, “Product Line”, “Price”, “Discount”, “Tax”, “Model”, “Sales” and “ATP” and sets this field to “Sales” by default. If the category is chosen as “System Defined” and usage as “Accounting”, the system displays the option “VAT” as the default value. If the category is chosen as “System Defined” and usage as “Purchase”, the system displays the options “Buyer” and “Budget” and displays “Buyer” as the default value. |
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Item Group Selection Option |
Use the drop-down list box to select whether the item group is “Specific” or “Item Attached Groups”.
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Group Code |
The code identifying the group code. This code is entered when the “Item Group Selection Option” is selected as “Specific”. |
The system displays the following:
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Group Code Desc. |
The description of the group code. |
Enter the following :
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Item Group Code |
Use the drop-down list box to select the Item Group Code. This code entered when the “Item Group Selection Option” is selected as “Item Attached Groups”. |
The system displays the following:
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Group Code Desc. |
The description of the item group. |
Enter the following detail:
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All Item Types |
Check this box if you want to view “Receipt List” for all the item types specified in the “Item Type Selection” group box. |
Enter the following in “Item Type Selection” group box:
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Raw Material |
Check this box if you want to view “Receipt list” for the items of Item type “Raw Material” alone. |
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Intermediate |
Check this box if you want to view “Receipt list” for the items of Item type “Intermediate” alone. |
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Utility |
Check this box if you want to view “Receipt list” for the items of Item type “Utility” alone. |
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Finished Product |
Check this box if you want to view “Receipt list” for the items of Item type “Finished Product” alone. |
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Spare Part |
Check this box if you want to view “Receipt list” for the items of Item type “Spare Part” alone. |
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Pack |
Check this box if you want to view “Receipt list” for the items of Item type “Pack” alone. |
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Component |
Check this box if you want to view “Receipt list” for the items of Item type “Component” alone. |
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Tool |
Check this box if you want to view “Receipt list” for the items of Item type “Tool” alone. |
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Scrap |
Check this box if you want to view “Receipt list” for the items of Item type “Scrap” alone. |
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Consumable |
Check this box if you want to view “Receipt list” for the items of Item type “Consumable” alone. |
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Phantom |
Check this box if you want to view “Receipt list” for the items of Item type “Phantom” alone. |
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Sundry |
Check this box if you want to view “Receipt list” for the items of Item type “Sundry” alone. |
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Capital |
Check this box if you want to view “Receipt List” for the Items of Item Type “Capital” alone. |
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Container |
Check this box if you want to view “Receipt List” for the Items of Item Container” alone. |
Enter the following details in “Item Selection” group box:
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Item Code From |
The starting range of item code (Alphanumeric, 32). |
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Item Code To |
The ending range of item code (Alphanumeric, 32). |
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Variant Code |
The code identifying the variant of an item (Alphanumeric, 8). |
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Item Variant Desc. |
The description of the item variant (Alphanumeric, 150). |
Enter the following details in Date Selection group box:
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Date Selection Option |
Use the drop-down list box to select the date selection option. The options available in the drop-down list box are “Any Date”, “Fin Period” and “Fin Year”. The system displays “Any Date” as the default value on launch of the page. |
Note: “Financial year” is specified only if “Fin Year” option is selected in the Date Selection Option field.
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Financial Year |
Use the drop-down list box to select the financial year. The system retrieves all the financial years defined for the company from the “Account Setup” component. , The financial year displayed must be on or before the system date. The values are populated in ascending order with first value as the default value. The system populates the starting date and end date of the financial year in the date from and date to fields |
Note: “Financial Period” is specified only if “Fin Period” option is selected in the Date Selection Option field.
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Financial Period |
Use the drop-down list box to select the financial period. The system retrieves the financial periods defined for the financial year selected from the “Account Setup” Component. The financial period displayed must be on or before the system date. The values are populated in ascending order with first value as the default value. The system populates the starting date and end date of the financial period in the date from and date to fields. |
Note: “Date From” and “Date To” are user defined only if “Any Date” options is selected in the Date Selection Option field.
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Date From |
The starting range of date (Date Format). The date entered in Date From field must be less than or equal to the Date To field. |
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Date To |
The ending range of date (Date Format). Date To must be less than or equal to the system date. |
Enter the following details in Transaction Detail Selection group box:
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Transaction No. From |
The starting range of transaction number (Alphanumeric, 18). |
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Transaction No. To |
The ending range of transaction number (Alphanumeric, 18). |
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Receipt Value From |
The starting range of receipt value (Integer). |
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Receipt Value To |
The ending range of receipt value (Integer). |
Enter the following detail:
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All Receipt Types |
Check this box if you want to select all the fields present in Receipt Type Selection group box. This check box is checked by default on launch of the page. |
Enter the following details in “Receipt Type Selection” group box:
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Production Receipt |
Check this box to view “Receipt list Report” for “Production Receipt” type alone. |
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Subcontract Receipt |
Check this box to view “Receipt list Report” for “Subcontract Receipt” type alone. |
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Maintenance Receipt |
Check this box to view “Receipt list Report” for “Maintenance Receipt” type alone. |
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Unplanned Receipt |
Check this box to view “Receipt list Report” for “Unplanned Receipt” type alone. |
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Purchase Receipt |
Check this box to view “Receipt list Report” for “Purchase Receipt” type alone. |
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Stock Transfer Receipt |
Check this box to view “Receipt list Report” for “Stock Transfer Receipt” type alone. |
For viewing the report
Click the “View Report” pushbutton to view the receipt list report details.
The types of receipts are Production receipt, Maintenance Receipt, Purchase Receipt, Unplanned receipt and Stock Transfer Receipt.
Production receipt – Production receipt is used to record receipt of material into a warehouse from various production plants. Production order or work order is the reference document for the creation of the receipt transaction.
Maintenance receipt - Maintenance receipts record receipts of material into a warehouse from Maintenance points. Maintenance work order is the reference document for the creation of the receipt transaction.
Unplanned receipt - Unplanned receipt records receipt of material into the warehouse without reference documents.
Stock Transfer Receipt – Stock Transfer Receipt is raised automatically when the stock transfer order is issued in shipping.
Purchase receipt – The goods receipt in purchase function automatically fires the purchase receipt. Purchase order or Subcontract order is the reference document for purchase receipt.
This report allows you to view the receipt list such as receipt type, receipt date, receipt document number, reference document number, Reference Type, item code, variant code, item variant description, Stock UOM, Receipt quantity, Receipt value and warehouse.
You can specify the level at which you want to view the receipt list details that is, OU, BU or Warehouse and other search conditions for viewing the report.
You can select the Item Selection Options from the drop-down list box. The three options available are “Item Group”, “Item Category” and “Item Type”.
Item Group – You must select a value from the “Item Group Selection Option”. The options available are “Group Type Based” and “Item Attached Groups”. Group Type and Item Group at different Levels must be selected if the first option is chosen. The Item Group Code is to be selected if the second option is chosen.
Item Category – You must select the Item Category Code and corresponding the Item Category description will be displayed automatically.
Item Type – You can select one or more or all the types of item for which you want to view the receipt list.
You can also directly specify the range of item codes in the Item Selection group box. A value can be selected for the Date Selection Option, based on which the financial year, financial period, Date From and Date To are specified. The Date From and Date To are manually entered, only if the “Any Date” option is selected, else they are fetched based on the financial year or financial period chosen. You can directly specify the range of transaction number and receipt value in the Transaction Detail Selection group box.
You can select whether the receipt type is production receipt, maintenance receipt, unplanned receipt, purchase receipt and stock transfer receipt.
Output For the Report “Receipt List “:
Header Information:
It displays the respective BU/OU/Warehouse which was selected in the Entry page It displays the Date From and Date to fields with specific dates based on the date selection option which was chosen in the report. It also displays the Group code / Group type / Group Category based on the selection in the entry page in the “Item group selection option “. The Base Currency and an Unique “Report ID “ are also shown
Column Information:
The column fields displayed are Item code, Variant code, Item var desc (Item Variant Description), Item type, Stock UOM, Warehouse, Receipt Qty, Receipt value, Receipt Date, Receipt Type, Receipt Document No., Reference Document No. and Reference document type.
- Item Code, Variant code, Item variant description, Item type, Stock UOM and the warehouse for the respective Items for the BU/OU/Warehouse will be displayed in the respective columns.
- Quantity received for the Item for the specific document will be displayed in the “Receipt Qty “ column
- Total value for the Receipt Qty. for the specific document will be displayed in the Receipt value column.
- Date of receipt transaction will be displayed in the Receipt date column.
- Type of Receipt either Production Receipt / Maintenance Receipt / Purchase Receipt / Sub contract Receipt / Unplanned Receipt / Stock Transfer Receipt will be displayed in the Receipt type column.
- Corresponding transaction number will be displayed in Receipt document no. column.
- Respective Reference document no. for that receipt transaction and the type of reference document will be displayed in the “Reference doc No.” and “Reference Doc type“ column respectively
Footer Information:
The date and Time of running the report will be displayed at the bottom left side of the report.
Corresponding page number will be displayed at the bottom right side of the report.