Stock Transfer List

This report allows you to view the list of stock transfers for the items selected in BU, OU, Site or Warehouse. Report Information.

Select the “Stock Transfer List” link under the “INVReports” business component.

The “Stock Transfer List” page appears.

Enter the following field details in the “Search Criteria” group box:

Stock Transfer List For

Use the drop-down list box to select the level at which you want to view the stock transfer list. The options available in the drop-down list box are “Warehouse”, “Site”, “OU” and “BU”. The system displays “OU” as the default value on launch of the page.

Note: Source and Destination Warehouse codes are selected only if Warehouse option is Chosen. Site Code is specified if Site Option is selected.

Site	Use the drop-down list box to select the site.
Source Warehouse	Use the drop-down list box to select the source warehouse code. The system retrieves all the warehouses applicable for the login OU in ascending order with the first value as the default value on launch of the page.
Destination Warehouse	Use the drop-down list box to select the destination warehouse code. The system retrieves all the warehouses applicable for the login OU in ascending order with the first value as the default value on launch of the page.
Item Selection Options	Use the drop-down list box to select whether the items for which you want to view the stock transfer list is based on “Item Type”, “Item Group” or “Item Category”. The system displays “Item Type” as the default value on launch of the page.

Note: Item Category Code is selected only if “Item Category” option is chosen in the “Item Selection Options” drop-down.

Item Category Code

Use the drop-down list box to select the item category code.

The system displays the following detail:

Item Category Desc.

The description of the Item Category Code.

Note: Item Group Selection Option is selected only if the “Item Group” option is chosen in the Item Selection Options drop-down.

Item Group Selection Option

Use the drop-down list box to select whether the item group is “Group type based” or “Item Attached Groups”.

Note: Item Group Code is selected only if “Item Attached Groups” is chosen in Item Group Selection Option drop-down.

Item Group Code

Use the drop-down list box to select the Item Group Code. The system retrieves all the active Item group in which Items are attached to it in the ascending order. The first value in the drop-down list box is displayed as the default value on launch of the page.

The system displays the following detail:

Group Desc.

The description of the Item Group Code.

Note: Fields in Group Type Based Selection are selected only if “Group type based” option is chosen in Item Group Selection Option drop-down.

Enter the following detail in the “Group Type Based Selection” group box:

Group Type

Use the drop-down list box to select the group type. The system retrieves all the group type codes defined for the login OU’s and LO in ascending order. The system displays blank as the default value on launch of the page.

The system displays the following detail:

Group Type Desc.

The description of the Group type.

Enter the following detail in the “Group Type Based Selection” group box:

Item Group Lvl 1

Use the drop-down list box to select the first level of item group. The system retrieves all the first level item group for the selected group type along with a blank value. The system displays blank as the default value on launch of the page.

The system displays the following detail:

Item Group Lvl 1 Desc.

The description of the first level of item group.

Enter the following detail in the “Group Type Based Selection” group box:

Item Group Lvl 2

Use the drop-down list box to select the second level of item group. The system retrieves all the second level item group for the selected first level item group along with a blank value. The system displays blank as the default value on launch of the page.

The system displays the following detail:

Item Group Lvl 2 Desc.

The description of the second level of item group.

Enter the following detail in the “Group Type Based Selection” group box:

Item Group Lvl 3

Use the drop-down list box to select the third level of item group. The system retrieves all the third level item group for the selected second level item group along with a blank value. The system displays blank as the default value on launch of the page.

The system displays the following detail:

Item Group Lvl 3 Desc.

The description of the third level of item group.

Enter the following detail in the “Group Type Based Selection” group box:

Item Group Lvl 4

Use the drop-down list box to select the fourth level of item group. The system retrieves all the fourth level item group for the selected third level item group along with a blank value. The system displays blank as the default value on launch of the page.

The system displays the following detail:

Item Group Lvl 4 Desc.

The description of the fourth level of item group.

Note: Item Type Selection is selected if “Item Type” option is chosen in the “Item Selection Options” drop-down.

Enter the following detail:

All Item Types

Check this box if you want to view “Stock Transfer List “ for all the item types specified in the “Item Type Selection” group box.

Enter the following in “Item Type Selection” group box:

Raw Material	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Raw Material” alone.
Intermediate	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Intermediate” alone.
Utility	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Utility” alone.
Finished Product	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Finished Product” alone.
Spare Part	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Spare Part” alone.
Pack	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Pack” alone.
Component	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Component” alone.
Tool	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Tool” alone.
Scrap	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Scrap” alone.
Consumable	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Consumable” alone.
Phantom	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Phantom” alone.
Sundry	Check this box if you want to view “Stock Transfer List “ for the items of Item Type “Sundry” alone.

Enter the following details in “Item Selection” group box:

Item Code From	The starting range of item code (Alphanumeric, 32).
Item Code To	The ending range of item code (Alphanumeric, 32).
Variant Code	The code identifying the variant of an item (Alphanumeric, 8).
Item Variant Desc.	The description of the item variant (Alphanumeric, 150).

Enter the following details in Date Selection group box:

Date Selection Option

Use the drop-down list box to select the date selection option. The options available in the drop-down list box are “Any Date”, “Fin Period” and “Fin Year”. The system displays “Any Date” as the default value on launch of the page.

Note: “Financial year” is specified only if “Fin Year” option is selected in the Date Selection Option field.

Financial Year

Use the drop-down list box to select the financial year. The system retrieves all the financial years defined for the company from the Accounting Setup Component. The financial year retrieved must be on or before the system date. The values are populated in ascending order with first value as the default value. The system populates the starting date and end date of the financial year in the date from and date to fields

Note: “Financial Period” is specified only if “Fin Period” option is selected in the Date Selection Option field.

Financial Period

Use the drop-down list box to select the financial period. The system retrieves the financial periods defined for the financial year selected for the company from the Accounting Setup Component. The financial period displayed must be on or before the system date. The values are populated in ascending order with first value as the default value. The system populates the starting date and end date of the financial period in the date from and date to fields

Note: “Date From” and “Date To” are user defined only if “Any Date” options is selected in the Date Selection Option field.

Date From	The starting range of date (Date Format). The date entered in Date From field must be greater than or equal to the Date To field.
Date To	The ending range of date (Date Format). Date To must be less than or equal to the system date.

Enter the following details in Transaction Detail Selection group box:

Transaction No. From	The starting range of transaction number (Alphanumeric, 18).
Transaction No. To	The ending range of transaction number (Alphanumeric, 18).

For viewing the report

Click the “View Report” pushbutton to view the stock transfer list report details.

Stock Transfer List – An overview

Stock Transfer is the transaction, which enables the movement of stocks from one place to another. Stocks can be transferred within warehouse or between warehouses as long as the two warehouses involved in the transfer are in the same site. Attribute values and stock status are maintained during the transfer. Only stocks that has not been allocated or reserved (free stock) can be transferred.

This report allows you to view the details such as document number, document date, From warehouse, To warehouse, Stock Transfer quantity, Stock Transfer Value and Stock UOM for an item variant.

You can specify the level at which you want to view the stock transfer list details that is, OU, BU, Warehouse or Site and other search conditions for viewing the report. If the Site option is selected the Site Code must be specified. If the Warehouse option is selected the Source Warehouse and Destination Warehouse must be specified.

You can select the Item Selection Options from the drop-down list box. The three options available are “Item Group”, “Item Category” and “Item Type”.

Item Group – You must select a value from the “Item Group Selection Option”. The options available are “Group Type Based” and “Item Attached Groups”. Group Type and Item Group at different Levels must be selected if the first option is chosen. The Item Group Code is selected if the second option is chosen.
Item Category – You must select the Item Category Code, and the corresponding Item Category description will be displayed automatically.
Item Type – You can select one or more or all the types of item for which you want to view the stock transfer list.

You can also directly specify the range of item codes in the Item Selection group box. A value can be selected for the Date Selection Option, based on which the financial year, financial period, Date From and Date To are specified. The Date From and Date To are manually entered, only if the “Any Date” option is selected, else they are fetched based on the financial year or financial period chosen. You can directly specify the range of transaction number in the Transaction Detail Selection group box.

Output For the Report “Stock Transfer List”:

Header Information:

It displays the respective BU/OU/Warehouse, which was selected in the Entry page. It displays the Date From and Date to fields with specific dates based on the date selection option, which was chosen in the report. It also displays the Group code / Group type / Group Category based on the selection in the entry page in the “Item group selection option “. Site code will be displayed at the header if we select a particular Site code for the respective BU/OU. The Base Currency and a Unique “Report ID “ are also shown.

Column Information:

The column fields displayed are Item code, Variant code, Item var desc (Item Variant Description), Item type, Stock UOM, From Warehouse, To Warehouse, Quantity (i.e., Transferred Qty.), Value (that is, Transferred value), Transaction No. and Transaction Date.

- Item Code, Variant code, Item variant description, Item type, Stock UOM for the respective Items for the BU/OU/Warehouse will be displayed in the respective columns.

- The source and destination warehouse will be displayed in “From Warehouse” and “ To Warehouse” columns respectively

- Total Quantity transferred for the specific document for the Item will be displayed in the “Qty “ column

- Total Transaction value for the Transferred Qty for the specific document. will be displayed in the “Value” column.

- The Specific Transaction no. and the date of Transaction will be displayed in the “Transaction no.” and Transaction Date” column.

Footer Information:

The date and Time of running the report will be displayed at the bottom left side of the report.

Corresponding page number will be displayed at the bottom right side of the report.