Process Post Dated Vouchers

Process Post Dated Vouchers– An overview

This page allows you to process Post Dated Journal Vouchers for which voucher date is equal to or earlier than the system date. All the transactions created in the Login OU for which the voucher date was greater than the system date at the time of authorization will be fetched for processing. You can select the Finance Book and Voucher Type for which you want to retrieve the various transactions. This page also allows you to set the criteria for fetching the transactions for processing.

Select the “Process Post Dated Vouchers” link under “Journal Voucher”.

The “Process Post Dated Vouchers” page appears.

Enter the following field in the “Search Criteria” group box:

Voucher Type	Use the drop down list box to specify the voucher type. The various voucher types available are Regular, Reversal and Recurring. The system retrieves the voucher based on the selection here. The system displays “All” by default at the launch of the page.
Finance Book	Use the drop-down list box to select the code identifying the finance book. All the finance books mapped to the login organizational unit of the company are loaded in the drop-down list box for selection.
	The system displays the default finance book if specified in the Set Function Defaults” activity. If the default finance book is not specified, then the system displays the first finance book loaded in the drop-down list box by default.
Voucher No. From	The starting number in the range of voucher numbers for which the details are to be retrieved for viewing (Alphanumeric, 18). The system lists all the voucher numbers that are greater than or similar to the value entered here.
	If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.
To	The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher No. From” field.
	If this field is left blank and the “Voucher No. From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher No. From” field till the last voucher.
Transaction Date From	The starting date in the range of voucher dates from which the voucher details must be retrieved (Date Format). The system lists all the journal vouchers that are raised later than this date.
	If this field is left blank and the “To” field is entered, then the system retrieves the voucher starting from the first voucher in the database till the voucher raised on the date specified in the “To” field.
To	The ending date in the range of voucher dates until which the voucher details must be retrieved (Date Format). The system lists all the vouchers that are raised earlier than this date.
	If this field is left blank then the system retrieves the vouchers raised on the date specified in the “Transaction Date From” field till the System Date.

Note: Transaction Date and To date cannot be greater than the System Date.

Template No.	A number identifying the template, comprising the recurring journal vouchers (Alphanumeric, 18). The system retrieves all the vouchers belonging to the template number specified here.
User ID	The login ID of the users who created the journal voucher (Alphanumeric, 30). The system retrieves all the vouchers created by the user specified here.

Click on the “Get Details” pushbutton to display all the records according to the entered select criteria.

The system retrieves the voucher details in the “Search Results” multiline based on the search criteria entered.

Finance Book	The Finance Book to which the Voucher belongs to.
Voucher No.	A number identifying the voucher.
Voucher Type	The voucher type, which could be Regular, Reversal and Recurring.
Template No.	A number identifying the template consisting of the recurring vouchers.
Transaction Date	The date on which the voucher was raised.
Base Amount	The total voucher amount.
Processing Status	Displays the Processing Status of the instrument after processing is completed. On Processing, the selected records can be updated as 'Processed' and' Failed'.

Check the box in the select column of the multiline to select the required records for processing
Click on the “Process Vouchers” pushbutton to Process the transactions selected in the multiline.
Select the “View Error Log” link at the bottom of the page to view the list of transactions for which the processing has failed and the reason for failure.