Vehicle Details

Select the “Vehicle Details” activity under the “Logistics Administration” business component.

The “Vehicle Details” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

To create a new vehicle details

Click “+Vehicle” button in the right hand side corner of the page to refresh and clear the existing data in the fields.
Enter the following header details in the right hand side of the page:

Vehicle ID	The unique code or identification number of the vehicle. (Alphanumeric, 18). Mandatory.
Vehicle Description	The name of the vehicle associated with the vehicle ID. (Alphanumeric, 255).
Status	Use the drop-down list box to specify the status of the vehicle. The combo is loaded with the values as “Active” or “Inactive”. The system displays “Active” by default on the launch of the page. Mandatory.
Reason Code	The code identifying the reason for which the status has to be changed. (Alphanumeric, 40). This field is mandatory if the status is “Inactive”.
Reason Description	On enter of reason code, the system displays the description of the reason.
Vehicle Category	Use the drop-down list box to select the category to which the vehicle belongs. The combo is loaded with the values as defined in “Quick Codes” activity. The system displays “Blank” by default on the launch of the page. Mandatory.
VIN	The Vehicle Identification Number (VIN). (Alphanumeric, 40). Mandatory.
Vehicle Model	The model of the vehicle. (Alphanumeric, 40).
Vehicle Type	Use the drop-down list box to select the type of vehicle. The combo is loaded with the values as defined in “Quick Codes” activity. The system displays “Blank” by default on the launch of the page.

Note: You can also create a vehicle ID if the status of the vehicle is “Inactive” specifying the Reason Code.

This page consists of the following tabs:

v General

v Geo Info

v Dimension Info

v Maintenance Info

v THU Capacity Mapping

v Movement History

v Registration Details

v Equipment Mapping

v Employee Mapping

v Vehicle Capacity

Tab – General

Enter the following details:

Owner Type	Use the drop-down list box to select the owner type of the vehicle. The combo is loaded with the values “from Quick codes. Viz. Own, contracted etc. (Alphanumeric, 20). Mandatory
Agency ID	The code identifying the agency which contracted or rented the vehicle. (Alphanumeric, 16). This field is mandatory if the Owner type is “Contracted”, Hired, and Leased apart from Owned.
Agency Name	On enter of Agency ID, the system displays the name of the agency. (Alphanumeric, 40).
Agency Contract Number	The contract number of the agency. (Alphanumeric, 16). This field is mandatory if the Agency ID is provided.

Note: Agency ID, Agency Name and Agency Contract Number fields are visible for all Owner types apart from ‘Own’.

Built Date	The date on which the vehicle is manufactured. (Date Format).
Purchase Date	The date on which the vehicle is purchased. (Date Format).
Inducted Date	The date on which the vehicle is installed or received. (Date Format). Note: The system throws an error message if the inducted date is before the purchase date.
Ref. Doc. No.	The reference document number of the vehicle (User Defined). (Alphanumeric, 40).

Enter the following details:

Asset ID	The code identifying the asset to be mapped to the vehicle.(Alphanumeric, 16).
Asset Tag	The code identifying the asset tag associated to the asset ID. (Alphanumeric, 16).

Enter the following details in the “Mileage” group box:

UOM	Use the drop-down list box to select the unit of measurement of mileage. The combo is loaded with the values as defined in in “UOM Masters mapped to the entity Mileage. The system displays “Blank” by default on the launch of the page. Mandatory.
No Load	The fuel consumption when the vehicle is without any load. (Alphanumeric, 28).
Full Load	The fuel consumption when the vehicle is fully loaded. (Alphanumeric, 28).
Average	The average fuel consumption of the vehicle. (Alphanumeric, 28).

Enter the following details in the right hand side of the tab:

No. of Axles	The number of axles on which the wheel rotates. (Alphanumeric, 40).
Vehicle Make	Use the drop-down list box to select the vehicle make. The combo is loaded with the values as defined in “Quick Codes” activity.
Chassis No.	The chassis number of the vehicle. (Alphanumeric, 40).
Engine No.	The engine number of the vehicle. (Alphanumeric, 40).
GPS Device Type	Use the drop-down list box to select the GPS device type. The combo is loaded with the values as defined in “Quick Codes” activity.
GPS Ref. No.	The GPS reference number of the vehicle. (Alphanumeric, 40). This field is mandatory if the GPS Device Type is selected.
Transmission Type	Use the drop-down list box to specify the transmission type of the vehicle. The combo is loaded with the values as defined in “Quick Codes” activity.
Fuel Used	Use the drop-down list box to specify the fuel used in the vehicle. The combo is loaded with the values as defined in “Quick Codes” activity.
Steering Type	The steering type of the vehicle like Manual, Power, etc. (Alphanumeric, 40).
Colour	The colour of the vehicle namely Red, Green, Black, etc. (Alphanumeric, 40).
Use of Hazardous Goods	Select the checkbox to specify whether the hazardous goods can be carried in the vehicle.

Tab – Geo Info

Enter the following details in the multiline:

Geo Type	Use the drop-down list box to select the geo type. The combo is loaded with the values “Division” and “Location”. The system displays “Blank” by default on the launch of the page. Mandatory.
Division/Location	The code identifying the division or location. This field is mandatory if the Geo Type is selected.

Description

The description of division or location. On enter of Division/ Location the system displays the description.

Enter the following details in the multiline:

Attached?

Select the checkbox to attach the vehicle with a location which is a base location.

Note: You cannot attach the vehicle to a division. You can attach only one location to vehicle for the given period. You can attach another location once the "valid to" of the previous attached location is expired.

Valid From

The date from which the vehicle attached to the base location is valid. (Date format).

Valid To

The date till which the vehicle attached to the base location is valid. (Date Format).

Note: Ensure that the entered value must be after valid from date.

Enter the following details in the right hand side:

Home Location

The home location where the vehicle is bought.

Current Location

The current location where the vehicle is located. The current location is retrieved from GPS information.

Note: This field will be a data capture field if GPS is not used.

Tab – Dimension Info

Enter the following details in the “Overall Dimensions” group box:

UOM	Use the drop-down list box to select the unit of measurement of overall dimensions. The combo is loaded with the values as defined in “UOM Masters mapped to the entity Overall Dimensions. The system displays “Blank” by default on the launch of the page. Mandatory.
Length	The overall length of the vehicle. (Alphanumeric, 28). Mandatory.
Width	The overall width of the vehicle. (Alphanumeric, 28). Mandatory.
Height	The overall height of the vehicle. (Alphanumeric, 28). Mandatory.

Enter the following details in the “Internal Dimensions” group box:

UOM	Use the drop-down list box to select the unit of measurement of internal dimensions. The combo is loaded with the values as defined in “UOM Masters mapped to the entity Internal Dimensions. The system displays “Blank” by default on the launch of the page. Mandatory.
Length	The internal length of the vehicle. (Alphanumeric, 28). Mandatory.
Width	The width length of the vehicle. (Alphanumeric, 28). Mandatory.
Height	The height length of the vehicle. (Alphanumeric, 28). Mandatory.

Enter the following details in the “Capacity Specifications” group box:

Engine Capacity	The engine capacity of the vehicle. (Alphanumeric, 28).
Tank Capacity	The tank capacity of the vehicle. (Alphanumeric, 28).
Seating Capacity	The seating capacity of the vehicle. (Alphanumeric, 10).

Enter the following details in the “Weight” group box:

UOM	Use the drop-down list box to select the unit of measurement of weight. The combo is loaded with the values as defined in “UOM Masters mapped to the entity Weight. The system displays “Blank” by default on the launch of the page. Mandatory.
Tare Weight	The tare weight of the vehicle. (Alphanumeric, 28). Mandatory.
Vehicle Gross Mass	The gross mass weight of the vehicle. (Alphanumeric, 28). Mandatory.
Gross Combination Mass	The combination of tare and vehicle gross mass weight of the vehicle. (Alphanumeric, 28). Mandatory.

Enter the following details in the “Volume” group box:

UOM	Use the drop-down list box to select the unit of measurement of volume. The combo is loaded with the values as defined in “UOM Masters mapped to the entity Volume. The system displays “Blank” by default on the launch of the page. Mandatory.
Overall Volume	The overall volume of the vehicle is keyed or auto calculated. (Alphanumeric, 28). Mandatory.
Internal Volume	The internal volume of the vehicle is keyed or auto calculated. (Alphanumeric, 28). Mandatory.

Tab – Maintenance Info

Enter the following details:

Maintenance location

The location where the vehicle is maintained.

Enter the following details in the “Maintenance Schedule” multiline:

From

The date from which the vehicle is maintained. (Date Format).

The date till which the vehicle is maintained. (Date Format).

Note: To Date must be greater than the From Date.

Description

The description of the vehicle maintenance details. (Alphanumeric, 100).

Tab – THU Capacity Mapping

Enter the following details in the multiline:

THU	The code identifying the transport handling unit to be mapped to the vehicle. (Alphanumeric, 40).
THU Description	The description of the transport handling unit. (Alphanumeric, 255).
Quantity	The number quantity of the transport handling unit. (Alphanumeric, 255). This field is mandatory if the THU is entered.
Quantity UOM	The unit of measurement for the quantity. This field is mandatory if the quantity is entered.

Tab – Movement History

From GPS, the system retrieves and displays the following in the multiline:

Latitude	The latitude of the vehicle based on movement.
Longitude	The longitude of the vehicle based on movement.
Location	The location of the vehicle based on movement.
Date & Time	The date and time at which the information is captured. Information is retrieved on regular intervals based on integration scheduler with the GPS.

Tab – Registration Details

Enter the following details in the multiline:

Registration No.	The registration number of the vehicle. (Alphanumeric, 40). Mandatory.
Address	The address where the vehicle is registered. (Alphanumeric, 255).
Title Holder Name	The name of the person on whom the vehicle is registered. (Alphanumeric, 40). Mandatory.
Issuing Authority	Use the drop-down list box to select the company who issued the registration. The combo is loaded with the values as defined in “Quick Codes” activity. Mandatory.
Issuing Location	The location where the vehicle was issued.
Issued Date	The date on which the vehicle was registered. (Date Format). Mandatory.
Expiration Date	The date on which the vehicle registration expire’s. (Date Format). Mandatory.
Remarks	Any remarks regarding the registration of the vehicle.
Attachment	Attach any document (If required).

Tab – Equipment Mapping

Enter the following details in the multiline:

Equipment ID	The equipment ID attached to the vehicle. (Alphanumeric, 40).
Equipment Description	On enter of equipment ID the system displays the description of the equipment (Alphanumeric, 255).
Mapping Type	Use the drop-down list box to select the mapping type of the vehicle. The combo is loaded with the following values: Exclusive – If this option is selected, the equipment ID is mapped only to the vehicle. Shared – If this option is selected, the equipment ID is shared to one or more vehicles.
Default	Select the checkbox to default the equipment ID to the vehicle. Note: You can default the equipment If the mapping type is shared. You can default one of the shared equipment if there is multiple equipment mapped against a vehicle. You cannot default a vehicle if it is already defaulted to another vehicle.

Tab – Employee Mapping

Enter the following details in the multiline:

Employee ID	The employee ID attached to the vehicle. (Alphanumeric, 18).
Equipment Name	On enter of equipment ID the system displays the description of the employee (Alphanumeric, 255).
Mapping Type	Use the drop-down list box to select the mapping type of the vehicle. The combo is loaded with the following values: Exclusive – If this option is selected, the employee ID is mapped only to the vehicle. Shared – If this option is selected, the employee ID is shared to one or more vehicles.
Default	Select the checkbox to default the employee ID to the vehicle. Note: You can default the employee If the mapping type is shared. You can default one of the shared employee if there is multiple employees mapped against a vehicle. You cannot default a vehicle if it is already defaulted to another vehicle.

Tab – Vehicle Capacity

Enter the following details in the multiline:

Equipment Type	Use the drop-down list box to select the equipment type that is pulled by the vehicle. The combo is loaded with the values as defined in “Quick Codes” activity.
Quantity	The number of quantity that is to be attached against the equipment type. (Numeric, 28). This field is mandatory if the equipment type is selected.

Click the “Save” button to create new vehicle details.

The system saves the Vehicle ID successfully and the status is updated as “Active”.

The system displays the following:

Created By	The login ID of the user who created along with the date and time at which the vehicle details was created.
Modified By	The login ID of the user who modified along with the date and time at which the vehicle details was last modified.

To modify existing vehicle details

From the left section of the vehicle master, select an option from the drop-down list box and enter the keyword for a specific search.
Click “Get” button to retrieve entire vehicle details in the multiline.

The following details are displayed in the multiline:

Vehicle ID	The unique code that identifies the vehicle. (Alphanumeric, 18).
Description	The description of the vehicle.

Click on any “Vehicle ID” Data Hyperlink to display the respective vehicle details in the right hand side of the page.

The system displays the corresponding vehicle details in the right hand side header and tabs. You can modify the required fields.

Click “Save” button to update the existing vehicle details.