Pay Cash

This page allows you to search and select vouchers for making cash payments. If you know the voucher number for which you want to make the payment you can enter it directly. Otherwise, you can carry out a search by specifying a range of vouchers, which the system retrieves based on the category selected. You can also search by specifying the priority of the payment and the currency in which the payment must be made. The system retrieves the details of all the vouchers that are in the “Requested” status based on the search criteria entered. You can select the vouchers for which you want to make cash payments. The system calculates the total amount due for payment. The system also updates the status of the selected voucher as “Paid”.

Select the “Pay Cash” link under the “Release Payment” business component.

The “Pay Cash” page appears.

Enter the following fields in the “Search Criteria” group box to search for the payment vouchers that you want to retrieve for making cash payments:

Voucher No. From

The starting code in the range of codes identifying the vouchers that you want to retrieve for making cash payments (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.

Note: The value entered in this field must be before the value entered in the “To” field.

The ending code in the range of codes identifying the vouchers that you want to retrieve for making cash payments (Alphanumeric, 18). You can enter the code in full or specify it partially using the “*” character. The system retrieves all the vouchers that have codes similar to the value entered in this field.

Payment Category

Use the drop-down list box to select the category to which the voucher for which payment is to be made belongs. You can select from “Asset Payment”, “Bank Cash Transfer", “HR Payment”, “Sundry Payment”, “VAT Payment”, “Supplier Payment”, “Pay Batch”, “Supplier Prepayment”, “Customer Payments” or “Employee Payments”. The system displays “All” by default on launch of the page.

Note: The system retrieves the vouchers belonging to the selected category that are in the “Requested” status.

Voucher Amount From

The starting amount in the range of amounts for which the vouchers that you want to retrieve has been raised (Decimal). The amount entered in this field must be greater than zero.

Note: The amount entered in this field must be lesser than or the same as the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the vouchers that you want to retrieve has been raised (Decimal). The amount entered in this field must be greater than zero.
Cash Code	Use the drop-down list box to select the cash account from which the payment is to be made. All the account codes that have been defined in the “Accounting Setup” business component and set as cash accounts in the “Account Rule Definition” business component will be available for selection in the ascending order.
Payee From	The starting name in the range of payee names that you want to retrieve for making payment (Alphanumeric, 40).

Note: The value entered in this field must be before the value entered in the “To” field.

To	The ending name in the range of payee names till which you want to retrieve for making payment (Alphanumeric, 40).
Priority	Use the drop-down list box to select the priority of the payment. You can select from "High", "Medium", "Low" or "All". The system displays “All” by default on launch of the page.
Pay Date From	The starting date in the range of dates during which the payment of the voucher must be made (Date Format). The system date is displayed by default on launch of the page.

Note: The date entered in this field must be before the date entered in the “To” field.

To	The ending date in the range of dates during which the payment of the voucher must be made (Date Format). The system date is displayed by default on launch of the page.
Currency	Use the drop-down list box to select the code identifying the currency in which the payments are to be made. All the currencies that have been defined for the company will be available for selection in the ascending order. The system displays the base currency of the company by default on launch of the page.
Transaction OU	Use the drop-down list box to select the transaction OU.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” mutliline based on the search criteria entered:

You can also retrieve the details of the voucher by entering the voucher number in the multiline.

Note: You can leave all the fields in the “Search Criteria” group box “Blank” if you are using the tip mentioned above.

Enter the following field in the “Search Results” multiline:

Voucher No.	The code identifying the voucher (Alphanumeric, 18).
	Press <Enter> key.

The system retrieves and displays the following in the “Search Results” multiline based on the entered voucher number.

Transaction OU	The OU in which the transaction took place.
Priority	The priority of the payment. It could be "High", "Medium" or "Low".
Cash Code	The code identifying the cash account.
Pay Date	The date on which the payment must be made.
Currency	The code identifying the currency in which the payment must be made.
Voucher Amount	The voucher amount due for payment.
Payee	The name of the person or the organization to whom the payment must be made.
Payment Category	The category to which the voucher belongs. It could be “Asset Payment”, “HR Payment”, ‘Bank Cash Transfer", “Sundry Payment”, “VAT Payment”, “Supplier Payment”, “Pay Batch”, “Supplier Prepayment”, “Customer Payments” or “Employee Payments”.

Check the box in the “Select” column of the multiline to mark a voucher for payment or for entering the cash denominations in which the payment is to be made.
Click the “Compute” pushbutton to calculate the total amount to be paid in cash.

The system calculates and displays the total amount due for payment.

The system displays the following:

Total Amount

The total amount due for payment in cash. This amount is calculated as the sum of all the selected voucher amounts.

Click the “Pay Cash” pushbutton to save the payment details and update the status for the selected voucher.

The system saves the voucher details and updates the status of the selected voucher as “Paid”.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the account posting information of the payment made.