Print Check

This page allows you to print checks for the selected vouchers. You can enter the name of the payee for the vouchers and the date on which the check must be printed. You can also record the charges incurred while making payment through a demand draft or a pay order. The pay charges would be included in the check amount if the payee has agreed to bear the charges. You can also select the method of printing the check and its corresponding stub. You can also set the number of lines that can be printed in a check and its stub. You can also select the check series to issue the checks. You can print the checks or you can issue manual checks for the selected vouchers. The system also updates the status of the voucher as “Paid”.

Select the “Print Check” link at the bottom of the “Select Voucher” page.

The “Print Check” page appears.

The system displays the following:

Bank Code	The code identifying the bank.
Currency	The code identifying the currency in which the payment has been made.

The system displays the following in the “Voucher Information” multiline:

Voucher No.	The number identifying the voucher.
Payment Category	The category to which the voucher belongs. It could be “Asset Payment”, “HR Payment”, “Sundry Payment”, “VAT Payment”, “Supplier Payment”, “Pay Batch”, “Supplier Prepayment”, “Customer Payments” ,“Employee Payments" or "Bank Cash Transfer".
Transaction OU	The OU in which the Transaction took place.

Enter the following fields in the “Voucher Information” multiline:

Payee	The name of the payee on whom the check must be printed (Alphanumeric, 40).
Check Date	The date on which the check is printed (Date Format). Mandatory. The system date is displayed by default on launch of the page. However for the Pay Mode ‘Check’, system date or the pay date, whichever is later, is displayed by default on launch of the page.

Note: The date entered in this field could also be the date on which the voucher must be paid.

The system displays the following in the “Voucher Information” multiline:

Check Amount

The amount of the check.

Note: If the payee bears the charges incurred while paying through a demand draft or a pay order, this amount would also include the pay charges. Otherwise it would be the voucher amount.

Check No.

The number identifying the check. The system displays this number on clicking the “Print Check” pushbutton available at the bottom of the page for Check Series 'Automatic'. For Check series 'Manual', depending on the parameter 'Editable Check No. for Manual Series Required', check number would be allowed to be entered.

Enter the following field in the “Voucher Information” multiline:

Pay Charges

The charges incurred while making the payment through a demand draft or a pay order (Decimal). The value entered in this field must be greater than zero.

Note: This field must be left blank if the mode of payment for the voucher is “Check”.

Cost Center	The number identifying the cost center to which the payment account is mapped.
	Help facility available.
Analysis Code	The analysis code to which the payment account is mapped.
	Help facility available.
Sub Analysis Code	The sub-analysis code to which the analysis code has been mapped.

The system displays the following in the “Voucher Information” multiline:

Priority	The priority of the payment. It could be "High", "Medium" or "Low".
Payee Address	The mailing address of the payee.

Enter the following fields in the “Voucher Information” multiline:

No. of Lines in Stub	The number of lines that you want to print in a check (Integer)
Stub Printing Option	Use the drop-down list box to select the method in which the stub is to be printed. You can select from “Overflow”, “Truncate” or “None”. The system displays “None” by default on launch of the page.

Note: If “None” is selected, you must enter the number of line in the stub as zero. ”Overflow” must not be selected if the check series has preprinted checks.

Remarks

Any observation to be recorded with respect to the payments made.

Check the box in the “Select” column of the multiline to mark checks for printing.
Enter the following in the “Check Series Information” group box:

Check Series No.

Use the drop-down list box to select the code identifying the check series number. All the check series that have been defined for the select bank account and that are in the “Active” status will be available for selection in the ascending order.

Note: The system retrieves and displays the type of the check, the unique prefix issued to the check, the number identifying the first check and the number identifying the next check that can be used based on the selected check series. The selected check series must have enough check leafs for printing the selected number of vouchers.

The system displays the following in the “Check Series Information” group box:

Check Series Type	The type of check series. It could be “Automatic” or “Manual”.
	Automatic – indicates that checks have to be printed for all the check numbers available in the series.
	Manual – indicates that checks have to be written manually for the check numbers available in the series.
Check Prefix	A unique prefix assigned for the check series.
First Check No.	The numbers identifying the first check of the check series that has been selected.
Next Usable Check No.	The number identifying the next check that can be used in the series.

Enter the following field in the “Check Series Information” group box:

Single Check

Use the drop-down list box to select whether you want to print a single check. You can select from “Yes” or “No”. The system displays “No” by default on launch of the page.

Note: If the mode of payment is through “DD”, “Yes” must be selected in this field.

Click the “Issue Manual Check” pushbutton to issue a manual check.

The system saves the check details along with the selected voucher and updates the status of the voucher as “Paid”.

Note: You cannot print a check that belongs to a manual check series.

Click the “Print Check” pushbutton to print the check.

The system saves the check details along with the selected voucher and updates the status of the voucher as “Paid”. The system prints the check.

To proceed, carry out the following

Select the “Accounting Information” link at the bottom of the page to view the account posting information.